Selectboard Meeting Minutes – 5/24/18

Selectboard Present: Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

CALL TO ORDER:  Mrs. Pschirrer called this Selectboard meeting to order at 5:30 PM in the Walpole Town Hall.  She advised this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four members of the public in attendance.

BUILDING PERMIT PROCESS REVIEW:  For about a year, Mr. Dalessio had been working on a draft “Building Permit Process Review”.  After much research and talking with many people, he felt it was time to present this draft document.  The objectives are:

• Update Building Permit Fee Schedule To Be Fair and Balanced;

• Update The Building Permit Process To Ensure All Requirements Are Met;

• Tighten The Link Between Site Plan Review and Building Permit;

• Determine Levels of Building Inspection That Might Be Required.

It is a site review and not a construction review, although it might involve a small amount of construction review in terms of safety issues, lighting, etc.  The RSAs allow the Planning Board to form a committee to look at those types of things in a non-binding way.  He reviewed:

• Today’s Process and Requirements Commercial/Industrial;

• Today’s Process and Requirements Residential.

The Planning Board and Zoning Board of Adjustment set their own fees.  There is a little bit of a “gray” zone; everything should be in place before applicants get a building permit.  They need to get what the State requires and what the Town should require to come together.  Building permits are good for one year for a $1.00 fee.

An example is given on Where Site Plan Needs to Support Building Permit.

• Conditions of approval may not always be clear or known when applicant comes for building permit.  Example: Life Safety Requirements should be stated up front.

• Site Plan Review does not always account for downstream permitting. Example: Water/Sewer Permit should be part of Site Plan Review.

• Applicants often need Site Plan Review/Building Permit for Financing or Promotion of Property Process today does not allow for “Finance” permitting, leads to missing information or changing information.

• There is no guidance or policy regarding the installation of “Energy” systems.  Asking for building permit but there is no guidance for compliance.

Building Permit Process Concerns:

• Application instructions are not always clear and concise.

• Approvals and permits are not always available or not provided.

• Verification of work performed is not part of the process unless required by other permits.

• Homeowner plans are somewhat confusing or not complete;

• All construction is considered the same.

• Process does not allow for “Energy System” because lack of ordinance.

• No way of knowing when building permit should

Mr. Mark Houghton explained the Fire Department’s role:  For example: There would be a Planning Board Site Plan Review of a commercial project. But, the Fire Department would not know about it and yet a building permit would be issued.  In New Hampshire, the Fire Department is to uphold life safety issues but there was no mechanism to trigger that.  It is now better than it was.  Mr. Dalessio said approval should not be given until that element is fulfilled.  All the elements of Site Plan Review need to be documented whether it is an excavation permit or wetlands permit. They all need to flow down to the building permit level.  It needs to be in a policy.  Life safety should be at the beginning, not the end.  For the Fire Department, it is for anything more than two units plus all commercial, industrial, school, place of assembly, etc.  There is a permit required for gas and oil burner installations.

The Town of Walpole is probably the only city/town in the State with a $1.00 building permit.  Permits are good for one year. But, at this time, can be renewed for another year for $1.00.  The building permit should be good for a year as long as substantial completion is underway and that has to be defined.  Most permits are residential for decks, sheds, garages, etc.

Permit Types (Proposed):

Permit “A: – For Residential Construction of Less than 400 Square Feet;

Permit “B: – For Residential Construction of Greater Than 400 Square Feet;

Permit “C – For All Commercial/Industrial Construction.

The Current Fee, Proposed Base Fee and Additional Square Foot Dollar were outlined.

Substantial completion is not defined.  It could just be the foundation is poured.  There has been some discussion on this but it has not moved forward.  Mr. Houghton asked what the fee will fund.  Mrs. Pschirrer would like it to fund a part-time building inspector.  Building Permits trigger having an Avitar Associates assessor go out to do an inspection.  There was a consensus that the proposed fees are reasonable.

Enforcement vs Verification

Code Enforcement is the responsibility of the Selectboard since there is no Enforcement Officer.  At no point in our process does the Town ask for construction details other than some part of Life Safety (Sprinkler Plans).  Code Enforcement requires knowledge of the applicable building, electrical, plumbing and Life Safety Codes.

Construction Verification is the responsibility of the Selectboard since there is no Enforcement Officer.  Our process asks for knowledgeable people to provide the necessary documentation, i.e. permits, licenses numbers, etc.  Verification requires some degree of construction knowledge but relies on professionals to do the job properly.

Code enforcement would require the town to hire or sub-contract for a licensed building inspector or code enforcement officer.  It would also require more complete construction drawings on the part of the applicant.  For the majority of building permits issued, the cost would be excessive.  Verification might be a better choice for our town.

Next Steps:

• Agree on basic concepts;

• Update Application Procedure;

• Update Fee Schedule;

• Train;

• What to do with “Energy Syst

Mr. Dalessio felt this discussion gives them a basic concept of the direction they want to go in.  Now they can start doing more detailed work, writing procedures and policies.

Four residents came into the meeting.

Walker Road Property:  Mr. Houghton asked if they should be looking at a source-site for an additional well for the Town’s water supply system.  He does not want to put any time into doing research if the Selectboard does not want to pursue the purchase of this property.  Some funding is available.  Mr. Boas mentioned a group meeting with Mrs. Jennifer Palmiotto to discuss a grant she is looking into.  This grant is to supply water intake.  They are working on the application; funding can be 50% of total project cost.  He is asking for the support of the Selectboard.  Mr. Houghton asked if we should seek this opportunity to look at another water site.  Mr. Dalessio felt under the current scheme that property would end up with the Conservation Commission; it could be developed into a future water well site.  Mr. Houghton explained there is always worry about what would happen if problems developed to one of their well sites.  There is not enough land near Watkins Hill Well to support another well; he worries about this well the most. Mr. Houghton would like to have Mrs. Pschirrer set-up a meeting with the CDL Engineer to go over the Reservoir Dam deficiencies, make sure everybody is on the same page and then just make it happen.

Walker Road Property:  Mr. Boas and Dr. Shaw are hoping to meet with D & C Transportation next week to discuss concessions.  Mrs. Pschirrer explained the process for applying for a tax abatement.

Meetinghouse Road:  Mr. Tom Sawyer inquired about maintaining this Class 6 road.  Mr. Peter Graves was here last week to ask if he could work on the road himself.  Mrs. Pschirrer talked to Mr. Mike Rau, road agent, who said if Mr. Graves wants to maintain the road himself he could.  She was going to talk to the other Selectboard members about writing a letter to Mr. Graves to let him know it is okay for him to maintain the road providing he waives any liability.  Since it is a Class 6 road, the Town will not maintain this road.  Mrs. Pschirrer understands that Mr. Graves and Mr. Sawyer use the road for farm equipment; it is their short cut.

Cold River Materials:  Mr. Gary Patch, Plant Manager for Cold River Materials, was present.  Prior to Cold River Materials owning this business, Frank Whitcomb Construction owned it for many years.  It is a gravel and ledge operation that has been there for about 70 years.  He does not think Cold River Materials and the Town of Walpole have a good relationship and he does not understand why.  This is the third year in a row that Mr. Patch was not even asked to give a quote for asphalt.  Walpole spends a lot of money for trucking to go to Winchester to pick up asphalt.  Cold River Materials is a big taxpayer in Town.

They employ local help but Mr. Rau has never called him for a price on any of their products.  Their road got posted this year for five weeks. Yet it had never been posted before in about 70 years.  They had to do work on the road themselves.  This year they are doing the District 4 paving for the State of New Hampshire.  Mrs. Pschirrer advised for this year they have again signed with Mitchell.  Mr. Dalessio mentioned a few years ago there was a quality problem.   Mr. Patch feels that Mr. Rau, as Road Agent, should want to get the best price for the Town.  Mr. Patch would like to have a better relationship with the Town.  Mr. Dalessio would like to see a total cost analysis next year from Mr. Rau.  Ms. Mayberry would like to try to support local businesses.

ACCOUNTS PAYABLE:

Ms. Mayberry moved to accept the Accounts Payable check register in the amount of $47,657.63 for checks dated May 25, 2018.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

PAYROLL:

Ms. Mayberry moved to accept the Payroll Register for the week ending May 19, 2018, in the amount of $25,030.04 for checks dated May 25, 2018.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was received.

Ms. Mayberry moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,021.51 for the week ending May 19, 2018.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – May 17, 2018:  Ms. Mayberry moved to accept the Minutes of the Selectboard meeting of May 17, 2018, as submitted.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION #2 – May 17, 2018:  Ms. Mayberry moved to accept the Minutes of the Non-Public Selectboard session #2 of May 17, 2018, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

STAFF MEETING – May 17, 2018:  Ms. Mayberry moved to accept the Minutes of the Staff Meeting of May 17, 2018, as submitted.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

COMMITTEE REPORT:

The Selectboard received and reviewed Minutes of the following meeting:

• Zoning Board of Adjustment – May 16, 2018.

NOTICES OF INTENT TO EXCAVATE:  

MAP and LOT #012-013-000:  Ms. Mayberry moved to grant the Notice of Intent to Excavate for Map and Lot #012-013-000 off Red Barn Lane.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

MAP and LOT #012-013-003:  Ms. Mayberry moved to grant the Notoce of Intent to Excavate for Map and Lot #012-013-003 off Red Barn Lane.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

ABATEMENTS – PROPERTY TAX:

MAP and LOT #023-003-002:  Ms. Mayberry moved to grant the Property Tax Refund for Map and Lot #023-003-002 for both the former owner of this property and the current owner who applied for an Abatement.   R.N. Johnson, former owner, will receive the amount of $888.53 and the current owner, EH and CH Trust will receive $893.42.  This abatement was recommended by Avitar Associates.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.  

MAP and LOT #003-016-000:  Ms. Mayberry moved to grant the Property Tax Refund for Map and Lot #003-016-000 in the amount of $516.57.  This Abatement was recommended by Avitar Associates.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

MAP and LOT #025-001-000: Ms. Mayberry moved to grant the Property Tax Refund for the past owner of Map and Lot #025-001-000 in the amount of $1,158.58  This Abatement was recommended by Avitar Associates.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

MAP and LOT #003-065-000: Ms. Mayberry moved to grant the Property Tax Refund for Map and Lot #003-065-000 in the amount of $231.97.  This Abatement was recommended by Avitar Associates.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

MAP and LOT #012-044-021:  Ms. Mayberry moved to deny the Property Tax Abatement for Map and Lot #012-044-021.  The Selectboard will support the recommendation made by Avitar Associates.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

MAP and LOT #013-010-000: Ms. Mayberry moved to grant the Property Tax Refund for Map and Lot #013-010-000 in the amount of $288.63.  This Abatement was recommended by Avitar Associates.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

MAP and LOT #021-019-000;  Ms. Mayberry moved to grant the Property Tax Refund for Map and Lot #021-019-000 in the amount of $77.49.  This Abatement was recommended by Avitar Associates.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

MAP and LOT #008-095-004:  Ms. Mayberry moved to grant the Property Tax Refund for Map and Lot #008-095-004 in the amount of $314.40.  This Abatement was recommended by Avitar Associates.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

MAP and LOT #026-033-000:  Ms. Mayberry moved to deny the Property Tax Abatement for Map and Lot #026-033-000.  The Selectboard will support the recommendation made by Avitar Associates.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

MAP and LOT #003-082-CL9:  Ms. Mayberry moved to deny the Property Tax Abatement for Map and Lot #003-082-CL9, Great Eastern Radio.  This is on the NHPB tower.  The Selectboard will support the recommendation made by Avitar Associates.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.    

MAP and LOT #003-040-000:  Ms. Mayberry moved to deny the Property Tax Abatement for Map and Lot #003-040-000.  The Selectboard will support the recommendation made by Avitar Associates.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

MAP and LOT #008-051-000:  Ms. Mayberry moved to deny the Property Tax Abatement for Map and Lot #008-051-000.  The Selectboard will support the recommendation made by Avitar Associates.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

MAP and LOT# 028-002-000; 028-016; 028-143; 028-145:  Ms. Mayberry moved to grant the Property Tax Refund for Map and Lot #028-002-000 in the amount of $2,473.24 but moved to deny the Property Tax Abatement for Map and Lots #028-016, Map and Lot #028-143 and Map and Lot #028-145. These four properties are owned by Aumand Realty Corp.  Only one property received an abatement recommendation.  It was for the main showroom building.  

MAP and LOT #013-053-001: Ms. Mayberry moved to deny the Property Tax Abatement for Map and Lot #013-053-001. The Selectboard will support the recommendation made by Avitar Associates.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

OLD BUSINESS:

Water and Sewer Receipts to Date: The Selectboard acknowledged receipt of the Water/Sewer Receipts to Date May 23, 2018, from Mrs. Jodi Daigle.  Total Receipts for Quarter #1 – 2018 Billing is $96,549.41 or 63.7%.

Brownfields Project:  Mrs. Pschirrer has been reviewing documents and recent reports on the Brownfields Project.

NEW BUSINESS:

Police Revolving Fund Request:  Mr. Dalessio moved to approve the withdrawal from the Walpole Police Revolving Fund NH State Flagger Training in the amount of $600.00; Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.  

NON-PUBLIC SELECTBOARD SESSION:

Ms. Mayberry moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations.  Mr. Dalessio seconded the motion and, on a roll call vote with Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved at 7:24 PM.  

The regular Selectboard meeting resumed at 7:35 PM.  

Ms. Mayberry moved that the Minutes of the Non-Public Selectboard Session of May 24, 2018, be sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Ms. Mayberry moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved at 7:36 PM.  

The regular Selectboard meeting resumed at 8:08 PM.  

ADJOURNMENT:

Ms. Mayberry moved to adjourn this Selectboard meeting.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the meeting was adjourned at 8:10 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

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