Selectboard Meeting Minutes – 8/9/18

Selectboard Present: Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

CALL TO ORDER:  Mrs. Pschirrer called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall. She advised this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.

PUBLIC HEARING  Building Permit Fees:

Mrs. Pschirrer called this Public Hearing regarding Building Permit Fees to order at 6:32 PM.  This Public Hearing was noticed appropriately.  The Selectboard has the authority, based on warrants passed some years ago, to adjust these Building Permit Fees as required and as needed.  Mr. Dalessio has been working on this and will make the presentation.

Mr. Dalessio advised that by Town Warrant in 2000, the Town voted to give the authority to the Selectboard to set Building Permit Fees.  For many years it was $1.00 for all types of construction whether small or large commercial projects; a shed or Tractor Supply Store.  Over the years, the amount of work that goes into reviewing and approving them has increased.  Even $1.00 does not cover the cost of doing research, copying, etc.  He checked fees in neighboring towns and came up with the idea of three different types of building permits.

Permit Types:

Permit “A” – For Residential Construction Between 100 Square Feet and Less than 400 Square Feet;

Permit “B” – For Residential Construction of Greater Than 400 Square Feet;

Permit “C” – For All Commercial/Industrial Construction

Building Permit Fee Schedule:

Permit Type Type of Construction Base Fee Additional Sq. Foot $

A Residential Construction Between 100 Square

Feet & 400 Square Feet $10.00 No Charge

B Residential Construction Base + .10 Sq. Ft.

Above 400 $10.00 .10 per Square Foot

C Commercial/Industrial Base + .20 per Sq. Ft.

Above 2500 $50.00 .20 per Square Foot

Renewal of Permit Types A & B $10.00 No Charge

Renewal of Permit Type C $25.00 No Charge

Fee Examples:

10 x 20 Shed = $10.00     1200 Sq. Foot Home = $90.00    5000 Sq. Foot Commercial = $550.00

The Selectboard believes this is fairer for the different types of construction that occurs in the community.  Ms. Mayberry noted these fees are more in line with what the Village of North Walpole has been doing for some time.  Mrs. Pschirrer said this Town has been way behind and eventually it will permit us, on an ad hoc basis, to hire a building inspector when they find it necessary to do so.  The Town does not have a building inspector therefore right now, from her perspective, we are derelict   There is a need to have someone check periodically on these residential and/or commercial projects.

Mr. Jack Franks feels the $1.00 fee has been more than generous over the past few years.  He feels the .20-cents per square foot for Commercial/Industrial seems a little high.  As an example, it would be pretty expensive for a grocery store.  We do not have an awful lot of land to develop.  He feels .10-cents is reasonable.  He asked what costs would not be met by a $250/flat fee.  At this time when you look at the benefits of a large business coming into Town, jobs created and property taxes, that is a significant amount of money.  One dollar to $6,000 is a significant jump.  How would this affect his pending building permit?  Mr. Dalessio replied if these fees are passed tonight, his charge for this would be $25.00.  Mrs. Pschirrer pointed out this seems like a big jump, but the Town is so far behind.  If they had a building inspector, they could have avoided a lot of problems particularly around commercial buildings. Most towns apply building permit fees toward the cost of a building inspector.  Mr. Dalessio explained it takes the office approximately 2-to-2-1/2 hours to process a simple building permit application.

Mrs. Pschirrer mentioned about ten years ago the Selectboard made a decision to change the fee from $10.00 to $1.00 to encourage people to come in for permits.  But many do not come in for $1.00 either.  They can be fined $500 for building without a building permit.  Mr. Franks could support .10-cents per square foot for a Commercial/Industrial fee but .20-per square feet seems high.  He asked if these fees will be put into the general fund or set aside for a building inspector.  Ms. Mayberry noted it is just not the cost for the building inspector but there are office costs that need to be recouped.  Mr. Dalessio said if this fee schedule is passed tonight, he will go back and look over all the 2017 permits that were issued and recalculate them to see what has been generated.  Mrs. Pschirrer said recently the Selectboard signed off for $1.00 on a very expensive house with garage, shed and workshop.

Mr. Joe Ruggiero agreed with Mr. Franks about the fees.  Mr. Dalessio advised that on a commercial development, all the work should be done before it comes before the Selectboard.  It goes through the Planning Board; it should not come in missing things such as set-backs, a sketch, the electrician, etc. Mr. Franks noted with a commercial development, there should be an architect of record.

Mr. Dalessio hopes the Selectboard will make a decision tonight.  They will adopt some definitions for the construction.  Mrs. Pschirrer noted they have been talking about this for the past few years because problems have occurred with some projects.

Two members of the public were in attendance.  There were no additional comments.

Mrs. Pschirrer adjourned this Public Hearing at 6:52 PM.

SELECTBOARD MEETING

ACCOUNTS PAYABLE:  

Ms. Mayberry moved to accept the Accounts Payable check register in the amount of $177,826.85 for checks issued August 10, 2018.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

The above amount includes a payment in the amount of $116,113.09 for asphalt.

PAYROLL:

Ms. Mayberry moved to accept the Payroll Register for the week ending August 4, 2018, in the amount of $31,310.93 for checks issued August 10, 2018.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Ms. Mayberry moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $6,245.18 for the week ending August 4, 2018.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – July 26, 2018:  Ms. Mayberry moved to accept the Minutes of the regular Selectboard meeting of July 26, 2018, as submitted.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – July 26, 2018:  Ms. Mayberry moved to accept the Minutes of the Non-Public Selectboard Session of July 26, 2018, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

SELECTBOARD MEETING – August 2, 2018:  Ms. Mayberry moved to accept the Minutes of the regular Selectboard meeting of August 2, 2018, as submitted.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – August 2, 2018:  Ms. Mayberry moved to accept the Minutes of the Non-Public Selectboard Session of August 2, 2018, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

PROPERTY TAX REFUNDS:

MAP and LOT #019-013-000   Ms. Mayberry moved to grant the Property Tax Refund in the amount of $1,940.00 for Map and Lot #019-013-000.  This is for a double payment of 2018 taxes.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

MAP and LOT #023-002-000:  Ms. Mayberry moved to grant the Property Tax Refund in the amount of $1,919.00 for Map and Lot #023-002-000.  This is for an overpayment of 2018 taxes.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

MAP and LOT #014-011-002:  Ms. Mayberry moved to grant the Property Tax Refund in the amount of $2,909.00 for Map and Lot #014-011-002.  This is for an overpayment of 2018 taxes.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

BUILDING PERMIT:

ANTONIA ANDREOLI, 201 Old Keene Road, Map and Lot #008-009-003:  Ms. Mayberry moved to grant Building Permit No. 2018-21 for Antonia Andreoli to erect a “4KW Ground Mount Solar System” at 201 Old Keene Road.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

OLD BUSINESS:

Police Detail Policy:  Mr. Dalessio spoke with Police Chief Paquette about the Police Detail Policy.  There was a consensus of the Selectboard to put this “On Hold” until they understand how the entire process will work with other departments and policies/ordinances.

Brownsfield Update:  Mrs. Pschirrer spent time with Attorney Hockensmith reviewing the Purchase and Sale proposal received from the attorney of Mr. Peter Adams on the Westberg Estate.  Attorney Hockensmith and Mrs. Pschirrer re-wrote sections of the proposal which gives the Town much stronger protection and liability.  Attorney Hockensmith will now contact the attorney for the Westberg Estate.

Mrs. Pschirrer is now working on the Covenant application which goes to DES.  We have not yet heard from the EPA about what their Grant application period will be.

NEW BUSINESS:

Appointment of Alternate Membership for Conservation Commission:  Mrs. Kelli Ann Wilson has been a regular member of the Conservation Commission but has now requested changing to an Alternate Membership.

Ms. Mayberry moved to appoint Mrs. Kelli Ann Wilson as an Alternate Member of the Walpole Conservation Commission.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Police Department:  Mr. Dalessio, as liaison to the Police Department, signed the quarterly Police Grants Report this week.  A copy was forwarded to the Selectboard Office.

Grant Applications: Mr. Dalessio signed the DES Grant application on the Walker Road Grant application.  In the event the purchase does not move forward, the application can be withdrawn.

Recycling Center:  Mr. Dalessio would like the Recycling Center to consider when they open at 6:00 AM, to allow the public to “Drop and Go” their yellow bags into the compacter.  Right now the gate is partially open for employees but the facility is not yet open to the public.  Ms. Mayberry will speak to them and ask that they do that.

Water/Sewer Receipts to Date:  The Selectboard acknowledged receipt of the Water/Sewer Receipts to Date 8/8/2018 report.  Total receipts for Q2 2018 Billing — $48,145.98 or 27.9%.

Building Permit Fees:  After consideration and discussion of the peoples’ comments made at the Public Hearing, the Selectboard made and approved the Building Permit Fees as presented.

Ms. Mayberry moved to approve the Building Permit Fees as proposed at the Public Hearing held on August 9, 2018.  Seconded by Mrs. Pschirrer.  With Ms. Mayberry, Mrs. Pschirrer and Mr. Dalessio in favor, the motion was approved.

NON-PUBLIC SELECTBOARD SESSION:

Mr. Dalessio moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (c) Reputations.  Ms. Mayberry seconded the motion and, on a roll call vote with Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved at 7:26 PM.

The regular meeting resumed at 8:24 PM.

Ms. Mayberry moved that the Minutes of the Non-Public Selectboard Session of August 9, 2018, be sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Ms. Mayberry moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

The regular Selectboard meeting resumed at 8:25 PM.

ADJOURNMENT:

Ms. Mayberry moved to adjourn this Selectboard meeting.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the meeting was adjourned at 8:28 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

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