Selectboard Meeting Minutes

September 10, 2026, 6:30 PM

34 Elm Street, Walpole, NH 03608

Present: Carolyn Vose (Chair), Steve Dalessio, Cheryl Mayberry 

Staff Present: Sarah Downing, Manager of Administration and Recording Secretary (Pro-Tempore)

1. Accounts Payable

Motion to accept the Accounts Payable Check Register in the total amount of $706,660.24 for checks dated 9/15/2026 was made by Steve Dalessio and seconded by Chair Vose. The motion carried.

The Board then considered each ACH payment request individually. A brief discussion arose regarding whether ACH items should be presented as a summary rather than itemized line-by-line.

During the discussion of the Reliance Matrix ACH payment, it was noted that billing had not been received for approximately three months. It was clarified that invoices had been sent via email only and were not reaching the appropriate staff member. The issue has since been resolved.

Motion to approve the ACH payment to Fall Mountain Regional School District in the amount of $583,655.19 was made by Steve Dalessio and seconded by Cheryl Mayberry. The motion carried.

Motion to approve the ACH payment to Colonial Life in the amount of $561.68 was made by Steve Dalessio and seconded by Cheryl Mayberry. The motion carried.

Motion to approve the ACH payment to Reliance Matrix in the amount of $4,049.39 was made by Steve Dalessio and seconded by Cheryl Mayberry. The motion carried.

Motion to approve the ACH payment to Consolidated Communications in the amount of $955.63 was made by Steve Dalessio and seconded by Cheryl Mayberry. The motion carried.

Motion to approve the ACH payment to Amazon in the amount of $1,056.70 was made by Steve Dalessio and seconded by Cheryl Mayberry. The motion carried.

2. Payroll

Motion to accept the Payroll Check Register in the amount of $37,517.65 dated 9/11/2026, and the 941 Payroll Tax Transfer of $6,953.36, was made by Steve Dalessio and seconded by Cheryl Mayberry. The motion carried.

3. Selectboard Meeting Minutes

Motion to accept the Selectboard Meeting Minutes of September 3, 2026 was made by Steve Dalessio and seconded by Cheryl Mayberry. The motion carried.

Motion to accept the Selectboard Non-Public Session Minutes of September 3, 2026, with the stipulation that they shall remain sealed, was made by Steve Dalessio and seconded by Cheryl Mayberry. The motion carried.

4. Committee Reports

The Board acknowledged receipt of the Supervisors of the Checklist Meeting minutes from September 2, 2026. The item was so noted.

5. Old Business

Recycling Center Truck – Authorization Letter to Register

Motion to authorize Steve O’Connor to register the new box truck at the Recycling Center was made by Steve Dalessio and seconded by Cheryl Mayberry. The motion carried.

It was noted that the Recycling Center would be closed the following day due to a holiday, and that Chair Vose would visit the Recycling Center on an alternate day.

Cheryl Mayberry raised the question of whether the Recycling Center should be open to the public for a half-day on Fridays, given that the Center is no longer conducting business pickups in Town, the previous reason for Friday closures. Chair Vose expressed support for the idea and indicated she would consult with Steve O’Connor, the Recycling Center manager, on the matter.

MS-1 Update

A request for an extension until October 1st had been submitted to the State by Avatar on behalf of the Town. Outstanding tasks include utility updates and data verification. It was confirmed that the extension would have no impact on the timing of the tax rate setting. 

6. New Business

Highway Safety Grant

The Board considered the annual Highway Safety Grant in the amount of $8,500. It was noted that this is a recurring grant the Town accepts each year, covering patrol-related activities.

Motion that the Selectboard, in a majority vote, accepts the terms of the Highway Safety Grant as presented in the amount of $8,500, and that Police Chief Justin Sanctuary is authorized to sign and initial this agreement, was made by Steve Dalessio and seconded by Cheryl Mayberry. The motion carried.

NHSP JONE Equipment Grant with a Certificate of Authority

The Board reviewed a new NHSP JONE Equipment Grant in the amount of $54,000 to update computers in police cruisers, enabling electronic ticketing and direct connectivity to the State system. It was emphasized that this grant requires no local match and is 100% state funded.

A brief discussion followed regarding how traffic fines are processed in New Hampshire. It was understood that fines are remitted to the State rather than to the municipality, though members acknowledged limited personal familiarity with the local ticketing process.

Chair Vose was identified as the authorized signatory on the Certificate of Authority. It was also noted that the Town’s notary would complete the notarization separately.

Motion to sign the Certificate of Authority authorizing Chair Carolyn Vose to sign on behalf of the Town for the NHSP JONE Equipment Grant was made by Steve Dalessio and seconded by Cheryl Mayberry. The motion carried.

Employee Resignation Letter

The Board acknowledged a resignation letter submitted by Jane Malmberg as Library Director, effective February 26, 2027. It was noted that the letter was addressed to the Trustees of the Town Library, with the Selectboard copied for informational purposes. No formal action was required; the item was acknowledged for the record.

Motion to enter Non-Public Session under RSA 91-A:3 II for reasons (a) (b) (e) at 6:45 PM was made by Steve Dalessio and seconded by Cheryl Mayberry. The motion carried. Cheryl Mayberry moved for the Non-Public Session Minutes to be sealed. Seconded by Steve Dalessio. The Motion carried. 

The Selectboard reconvened at 7:01 PM.

Ms. Mayberry clarified how the ACH payment will be prepared for and presented in future agendas.

Ms. Vose declared the meeting adjourned at 7:06 PM.

Respectfully submitted,

Sarah Downing, Recording Secretary Pro Tempore

(Note: These are unapproved Minutes. Corrections will be found in the Minutes of the September 17, 2026 Selectboard meeting.)

Tagged: Meeting Minutes, SELECTBOARD