The Walpolean

TOWN OF WALPOLE
MEETING OF THE SELECTBOARD
DECEMBER 10, 2015

Selectboard Present: Steven Dalessio (Chair); Whitney Aldrich; Peggy Pschirrer

CALL TO ORDER: Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall. He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record. There were three people in attendance.
These are unapproved Minutes.

NON-PUBLIC SELECTBOARD SESSION:
Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations. Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 6:02 PM.

The regular Selectboard meeting resumed at 6:52 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session #1 of December 10, 2015, be sealed. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

PUBLIC BUSINESS:
ERNIE VOSE: Mr. Vose requested that the Selectboard keep the Cheshire County YMCA in the budget as the funding supports Camp Dakota and the American Heritage Tour. The Selectboard pointed out that this has been funded in the past and is in the Town Report under Other Cultures. Mr. Vose will submit a letter requesting that this funding continue in 2016. Mrs. Pschirrer asked Mr. Vose to write a short report of their activities for the Town Report as it is directed for the youth.

Mr. Vose provides rides for the Red Cross several times a month; mostly for medical rides for Walpole residents. The Town of Walpole has supported this in the past. As of July 1st, 2016, the Contoocook Valley Transportation Company will be overseeing this program as the Red Cross is discontinuing this service. They would like to come in to talk to the Selectboard. The Selectboard would like them to attend a meeting but preferably not until after the budget process is finalized. Mr. Dalessio advised that the Town will need to fund the Red Cross for at least the first six months of 2016 therefore they will keep this Rural Rides Program in the budget for now.

Mr. Dalessio pointed out that agencies need to send an invoice for their funding each year after it has been approved by the voters. To-date the Fall Mountain Emergency Food Shelf, Fall Mountain Friendly Meals, Our Place Drop In Center and the Age In Motion have not requested their 2015 funds.

JACK FRANKS: Mr. Franks provided clarification on some of the documents he needs to submit. He had originally given plans to both the Town and Fire Department but since that time they had to re-work the plans to comply with the financing. The sprinkler plan is complete and the fire alarm plan is nearly complete. The Selectboard saw the email from Mr. Herb Hurlburt. Mr. Dalessio then called Mr. Franks and recommended that he call Mr. Hurlburt, electrician, to explain the delay. Mr. Franks needs to up-date Mr. Hurlburt, to work with him and establish a time frame.

ACCOUNTS PAYABLE:
Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $15,756.69 for checks dated December 11, 2015. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
Selectboard Meeting –December 10, 2015- Page 2

PAYROLL:
Mrs. Pschirrer moved to approve the Payroll voucher for the week ending December 5, 2015, in the amount of $19,997.69 for checks dated December 11, 2015. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,244.29 for the week ending December 5, 2015. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:
SELECTBOARD MEETING – December 3, 2015: Mrs. Pschirrer moved to approve the Minutes of the Selectboard meeting of December 3, 2015, as submitted. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.

Mrs. Pschirrer moved to approve the Minutes of the two Public Hearings for the Gift of Property and the Designating of Emergency Lanes on December 3, 2015, as submitted. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION #1 – December 3, 2015: Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard Session #1 of December 3, 2015, as submitted. These Minutes will remain sealed. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION #2 – December 3, 2015: Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard Session #2 of December 3, 2015, as submitted. These Minutes will remain sealed. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.

COMMITTEE REPORTS:
The Selectboard received and reviewed Minutes of the following meetings:
North Walpole Village District Board of Commissioners – December 1, 2015; and
North Walpole Village District Board of Commissioners – December 8, 2015.

ABATEMENT REFUND:
DAHER, Peter Stand Lane, Map & Lot #012-012-005: Mrs. Pschirrer moved to approve the Property Tax Abatement in the amount of $288.33 for Mr. William Daher. This property assessment was decreased in 2014 but the 2015 tax bill did not reflect this. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

OLD BUSINESS:
Police Request from the Town of Alstead: Mr. Dalessio advised that Police Chief Paquette has handled this; it will be done on a case-by-case basis therefore this Agenda item is closed.

Walpole’s Oldest Citizen Update: Mrs. Clough left a message for Mrs. Agnes Ciccalone but she has not yet returned the call.

Letter to the Cheshire County Commissioners: Mrs. Pschirrer is waiting for additional information from Police Chief Paquette to complete the letter.

Town Ordinance, Procedure and Policy Manual: This is an on-going project.

2016 Budget: Mr. Dalessio reported that they are getting closer to finalizing the 2016 proposed budget. He will have Mr. Kreissle put together a final draft for next week. Some adjustments are still being made to lower bottom lines by Department Heads. They would like to get it below 5%. Mr. Dalessio will write the first draft of the Capital. Mr. Kreissle provided the spending figures as of December 9th. The 2015 budget was too tight; it was the minimum to run the Town on. Next week the Selectboard will review the budget figures on a line-by-line basis.

Mrs. Clough advised that the kitchen work should be completed this week or next week. She submitted and explained her revised budget numbers; some items were deleted.

NEW BUSINESS:
Citizens Reports: The Selectboard looked at the Citizens Report book. There were ten reports to-date. Mrs. Clough felt the only outstanding one was from Mr. Crouse on the painting of lines on March Hill Road. Mr. Simonds felt it would cost less than $500.00 to paint the line down the center of the road; it is a safety issue. Mr. Dalessio felt they would deal with each request on a case-by-case basis. Mrs. Pschirrer received two comments; she asked the people to come in to complete the form but their reply was that they were telling her. 1) Ms. Judy Daniels: On North Street near Reservoir Road, on the left hand side of the road, there are pine trees that have grown considerably and they are now a potential hazard as people are coming up North Road and turning onto Reservoir Road. 2) Mrs. Myra Mansouri and Mrs. Cindy Westover: Another report was that the pile of items on Mr. Lafayette’s property has grown. Mrs. Pschirrer feels it has remained about the same size. A suggestion was that he could put up a fence to shield the pile of items. 3) Mr. Jerry Galloway: Concerned about Mr. Lafayette dumping excavated material on his property. Mr. Dalessio looked at the area and felt a small amount of gravel had been moved on the property. It is not a junk yard. The Selectboard will read through the Zoning Ordinance to see if there are any violations. Mr. Dalessio felt that even if people do not want to come in to fill out a report the staff should complete a form for the record. The Selectboard will look at the Citizens Report book on the last meeting of each month starting in January 2016 unless something major comes up.

2016 Warrant Articles: The 2016 Warrant Articles will be drafted for next week.

Petitioned Warrant Articles: One Petitioned Warrant Article was received for a Zoning change. Mrs. Clough will check the signatures to be sure they are Town of Walpole voters. Mr. Dalessio emailed a copy of this to Mr. Jeff Miller and to the Town Attorney. The Selectboard cannot ask that a Public Hearing be held on this Petitioned Warrant Article. The RSA states that at the next scheduled Planning Board meeting the members will decide when the Public Hearing will be. A Special PB Meeting might have to be scheduled on January 5th, 2016, to meet the time frame. There was a consensus of the Selectboard to ask Attorney Hockensmith for a legal opinion. Mrs. Clough was asked to send a copy of the State mandated dates to comply with the law to Mr. Jeff Miller.

Tax Rate: The Selectboard received the Tax Rates for both Walpole and North Walpole from 2005 to 2015. Mrs. Meghan Hansson in the Town Clerk’s office did this research.

State Election Law Training: A notice was received on the State Election Law Training. The closest training will be held in Keene on Tuesday, January 16th, 2016, from 9:00 to 11:30 AM.

NON-PUBLIC SELECTBOARD BUSINESS:
Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (b) Hiring. Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 8:04 PM.
The regular Selectboard meeting resumed at 8:19 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of December 10, 2015, be sealed. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

OTHER BUSINESS:
Holiday Celebration and Appreciation Night: Mrs. Clough reminded the Selectboard that the Holiday Celebration and Appreciation Night is Saturday, December 19th, starting at 5:00 PM.

RECESS SELECTBOARD MEETING:
Mr. Aldrich mopved to recess this Selectboard meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mrs. Pschirrer. With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 8:43 PM.

OTHER BUSINESS:
Eagle Scout: Mr. Dalessio advised that Paul Beliveau is on his way to becoming an Eagle Scout. Mr. Dalessio was his district meeting when they approved his project to do some repair work on the snowmobile trails in town. Mr. Dalessio was assigned as Paul’s coach.

Gazebo: Mrs. Clough thanked Adam Terrell for decorating the Gazebo by himself. Mrs. Pschirrer will write him a Thank You note. Mr. Dalessio advised that Mr. Terrell is a Life Scout. His Eagle project will be working on the Mill Pond trail.

ADJOURNMENT:
Mr. Aldrich moved to adjourn this meeting. Seconded by Mrs. Pschirrer. With all in favor, this meeting was adjourned at 8:48 PM.

Respectfully submitted,
Regina Borden, Recording Secretary

TOWN OF WALPOLE
MEETING OF THE SELECTBOARD
DECEMBER 3, 2015

Selectboard Present: Steven Dalessio (Chair); Whitney Aldrich; Peggy Pschirrer

CALL TO ORDER: Mr. Dalessio called this Selectboard meeting to order at 5:10 PM in the Walpole Town Hall. He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record. There were four people present in the audience.
These are unapproved Minutes.

PUBLIC HEARING – Gift of Property:
Mr. Dalessio called this Public Hearing to order at 5:15 PM. He read the following notice as advertised and posted:
“The Select Board of Walpole has called a Public Hearing in accordance RSA 31-95:-e. on December 3. 2015 at 5:15 p.m. for the purpose of discussing the gift of a BBQ Pit and land, Map 22, Lot 5, to be attached to the Town Recreation Area, adjacent to the Walpole Middle School, from Hubbard Farms, 195 Main Street.

All Walpole residents are invited to attend and comment on the proposed acceptance of this gift.”

Mr. Dalessio advised that the Selectboard received a letter from Mark H. Barnes, CEO, Hubbard, LLC confirming that they will gift the Bar-B-Que property located on 195 Main Street in fee simple to the Town of Walpole. The Bar-B-Que pit and 0.333 acres of land surrounding the pit are shown on their attached survey plat. This will be annexed to Map 22, Lot 1. Upon written notice from the Selectboard that the Town will accept this donation, they will have a deed drafted and forwarded to the Selectboard for review prior to final execution.

Mr. Dalessio pointed out that with this gift the Town will have a permanent right-of-way through the Hubbard Farms, LLC property to the Recreation (pool) area.

There were no comments from the Public. Mr. Dalessio closed this Public Hearing at 5:20 PM.

SELECTBOARD MEETING (Continued):
Mr. Aldrich moved to accept this gift of a BBQ Pit and land, Map 22, Lot 5, from Hubbard Farms, LLC. Seconded by Mrs. Pschirrer. With all in favor, the motion was approved.

PUBLIC HEARING – Designating Emergency Lanes:
Mr. Dalessio called this Public Hearing to order at 5:30 PM. He read the following notice as advertised and posted.

“The Walpole Selectboard has called a Public Hearing for December 3, 2015 at 5:30 p.m. in accordance with RSA 231:59-A which requires a public hearing prior to designating Emergency Lanes.

The Fire Department of the Town of Walpole has requested the following be designated Emergency Lanes for purposes of safety: Derry Hill Road, Eaton Lane, and the end of Reservoir Road to the Hooper Institute shelter. Access to forested area, the Boy Scout Camp and the Hooper Shelter will allow the Walpole Fire Department and EMS to operate in any emergency situation.

Emergency Lanes so designed shall be maintained by the Highway department to ensure access for fire vehicles and ambulances.

All abutters to Derry Hill Road, Eaton Lane and the end of Reservoir Road are urged to attend to voice opinions and ask any questions concerning the designation of the emergency lanes. Written comments will be accepted in the Selectboard Office prior to the meeting.”

Mr. John Peska and Mr. Lew Shelley, members of the Conservation Commission, were in attendance. Members of the Fire Department were unable to attend as this is their regular training night.

Mr. Dalessio read the one letter received from John and Linda Burrows. They advised that over the years there have been many attempts to stop traffic from proceeding over this Class 6 Town Road (Reservoir Road from the Pratt residence toward Boy Scout Shelter). There are piles of dirt in the middle of the Right-of-Way (R.O.W.), Vehicle parked in such a manner as to block the R.O.W., and Fruit trees planted in the R.O.W. They feel that this problem needs to be addressed along with possible improvement to the Class 6 R.O.W. They are in favor of improving these Class 6 roads for the safety of all. They requested that this be read at the hearing.

Mr. Peska pointed out that the original objective of the sub-committee was to get everybody involved (Fire Police, all emergency responders and public works); know the conditions of those roads and prioritize them. They could look into obtaining Grant monies after they identified the ones that had potential for recreational use. Their original meeting was held on March 26, 2014, and a total of 16 roads was identified by members of that committee. They met again on October 5th, 2015. He understands from the Fire Department and Police Department that there were two roads they were concerned with for public safety purposes, those two roads should be prioritized and research done to find out what needed to be done to have them designated as emergency lanes. Mr. Shelley pointed out that this sub-committee was also to inventory the roads for conservation and recreational uses as well.

Mr. Mark Houghton, Fire Department, came into the meeting. He confirmed that the roads they are concerned with are the Derry Hill Road and Reservoir Road as far as the Hooper shelter. Mr. Houghton said they are also concerned with Eaton Road (from Valley Road to the Boy Scout Camp). He never heard of an “Eaten Road” as it was always known as “Eaton Road”. Mr. Shelley questioned where these roads end; they know where they start. Land owners in the Derry Hill area have complained about not being able to access their properties because of recreational vehicles damaging the road. Mr. Houghton agrees that it is damaged however it was good to Cochrane Lane; past that it was impassable. Mr. Shelley felt if it is considered an emergency lane it will create more access / problems. Mr. Houghton mentioned the difficulty they have when fighting brush fires in that area; there are a lot of woods there. There have been some significant accidents in that region. After these roads have been designed as Emergency Lanes the Town can maintain them. They are not allowed to spend money on Class 6 roads. After looking at the Town map, it was determined that Derry Hill ends at the intersection where French Road comes into it; it starts at Watkins Hill Road.

Mrs. Pschirrer advised that, if approved, a notice will be in the next Clarion advising that these three Class 6 roads have been designed as Emergency Lanes.

There were no other public comments. Mr. Dalessio closed this Public Hearing at 5:55 PM.

REGULAR SELECTBOARD MEETING (Continued):
Mr. Dalessio moved to designate emergency lanes as follows: 1) Derry Hill Road to the intersection of French Road; 2) Eaton Lane; and 3) the end of Hooper Lane to the end of Reservoir at the Hooper shelter. Seconded by Mrs. Pschirrer. With all in favor, the motion was approved.

NON-PUBLIC SELECTBOARD SESSION #1:
Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (c) Reputations. Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved.

The regular Selectboard meeting resumed at 6:30 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard session #1 of December 3, 2015, be sealed. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

ACCOUNTS PAYABLE:
Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $192,399.15 for checks dated December 4, 2015. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

PAYROLL:
Mrs. Pschirrer moved to approve the Payroll voucher for the week ending November 28, 2015, in the amount of $20,563.24 for checks dated December 4, 2015. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,167.45 for the week ending November 28, 2015. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:
SELECTBOARD MEETING – November 25, 2015: Mrs. Pschirrer moved to approve the Minutes of the Selectboard meeting of November 25, 2015, as submitted. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.

COMMITTEE REPORTS:
The Selectboard received and reviewed the following minutes:
Conservation Commission – November 2, 2015; and
North Walpole Village District Board of Commissioners – November 24, 2015.

BUILDING PERMIT:
MUCHMORE, Sand Hill Road, Map & Lot #012-044-022: Mrs. Pschirrer moved to grant Building Permit #2015-51 for Michael H. Muchmore, to “Construct a 28’ x 24’ 1 story out building / shed”, at 21 Sand Hill Road. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

OLD BUSINESS:
Disability Insurance Application: Mr. Aldrich moved that the Chair be authorized to sign the Disability Insurance application. Secondec by Mrs. Pschirrer. With all in favor, the motion was approved.

Meeting With Primex: Mrs. Pschirrer reported that they met with Primex on Tuesday. Mr. Aldrich advised that it was a good meeting and informational. Mrs. Pschirrer found it very instructive. She
learned some things that she was not aware of. The Primex representative was specific on his direction; he raised some interesting issues. Mr. Dalessio noted that their message is consistent. Mrs. Pschirrer told the representative that the Selectboard had a lot of training they wanted the employees to do. Mr. Aldrich said he was pleased with the monthly Staff Meetings. They need to appoint a Safety Committee who will meet quarterly; the members need to be rotated. Mr. Dalessio will send out some material for Mr. Aldrich and Mrs. Pschirrer to look at plus a Safety manual. During the January Staff meeting they will discuss this and how they will implement it. It will involve everyone including the Fire Department, Hooper Institute and Library. The Selectboard has work to do on these issues.

Police Request From The Town of Alstead: Police Chief Paquette spoke to Mr. Joel McCarthy, Selectman in the Town of Alstead. It was agreed that Walpole will assist but it will be on a case-by-case basis. Chief Paquette will not commit to anything consistent; it will be an extended courtesy. This can now be taken off the weekly agenda.

Walpole’s Oldest Citizen: The Selectboard announced that Mrs. Agnes Ciccalone is the Town of Walpole’s oldest citizen. Mrs. Clough will be asked to contact her to congratulate her and to see if she prefers to have the Selectboard present the cane to her at her home or would she prefer coming into the office on a Thursday evening for the presentation. It was agreed to present Mrs. Ciccalone with a framed certificate but the Boston Cane will be kept in a case in the Town Hall. There will be a plaque in the Town Hall with the recipients’ names on it.

Letter To The Cheshire County Commissioners: Mr. Dalessio talked to Chief Paquette about scaling down his information; simplify it, so the letter can be sent to the Cheshire County Commissioners.

Town Ordinance, Procedure and Policy Manual: The Selectboard continue to work on this project.

NEW BUSINESS:
Deputy Warden Appointment Form: Mrs. Pschirrer moved to approve the Appointment of William Crawford as the Deputy Forest Fire Warden. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

Forest Fire Warden Bill: Mrs. Pschirrer moved to approve the NH Forest Fire Report / Bill in the amount of $870.00. Mr. Houghton, Warden, has issued 290 Fire Permits at $3.00/each. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

2016 Budget: Mr. Kreissle had provided worksheets on the 2015 budget as of November 30, 2015. The Selectboard reviewed the proposed 2016 Budget. Their goal is to keep the bottom line at no more than a 4% increase yet enable the Department Heads to have what is necessary to operate plus to do needed maintenance to buildings, roads, etc. Roof repairs are needed for the Library, Pool Building, and Police Department building. The Selectboard will meet again with several Department Heads to go over their proposed budgets. They discussed options to achieve their goal. What is the best way to use their funds. They will continue to work out the details. Mrs. Pschirrer wanted it noted that the word “special” has been misspelled in the budget consistently therefore it needs to be corrected; it is not “specal”.

NON-PUBLIC SELECTBOARD MEETING #2:
Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel. Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:04 PM.

The regular Selectboard meeting resumed at 7:36 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session #2 will be sealed. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:
Mr. Aldrich moved to recess this Selectboard meeting. The Selectboard will enter into a Hooper Trustees meeting. Seconded by Mrs. Pschirrer. With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:49 PM.

ADJOURNMENT:
Mr. Aldrich moved to adjourn this meeting. Seconded by Mrs. Pschirrer. With all in favor, the meeting was adjourned at 7:50 PM.

Respectfully submitted,
Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

NOVEMBER 25, 2015

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich, Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 8:00 AM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were two people in attendance.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending November 21, 2015, in the amount of $19,441.88 for checks dated November 25, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic payroll fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,167.45 for the week ending November 21, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – November 19, 2015: Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of November 19, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

STAFF MEETING – November 19, 2015: Mrs. Pschirrer moved to approve the Minutes of the Staff Meeting of November 19, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – November 19, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard Session of November 19, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Hooper Institute Committee – November 10, 2015;
• Walpole Zoning Board of Adjustment – November 18, 2015;
• North Walpole Village District Board of Commissioners – November 17, 2015.

Mr. Dalessio mentioned that in the Zoning Board of Adjustment minutes they talked about Avanru Development Group getting a full service traffic light that will go in at Red Barn Lane.  Mr. Franks stated that the traffic light and proper lanes and striping of lanes have already been approved by the NH Department of Transportation.

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

PAUL, 80 High Street, Map & Lot #010-045-000:  Mrs. Pschirrer moved to grant the Notice of Intent to Cut Wood or Timber for Ryan R. Paul, Operation #15-461-12-T, off High and North Streets.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

WARRANTS: 

WALPOLE WATER FEES:  Mrs. Pschirrer moved to approve the Town of Walpole, Warrant, For The Collection of Walpole Water Fees in the amount of $80,439.66 with interest at twelve percent (12%) per year computed from due date.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

WALPOLE SEWER FEES: Mrs. Pschirrer moved to approve the Town of Walpole, Warrant, For The Collection of Walpole Water Fees in the amount of $47,198.35 with interest at twelve percent (12%) per year computed from due date.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NORTH WALPOLE SEWER FEES:  Mrs. Pschirrer moved to approve the Town of Walpole, Warrant, For The Collection of North Walpole Sewer Fees in the amount of $37,953.69 with interest at twelve percent (12%) per year computed from due date.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Water & Sewer Billing Update:  Mrs. Clough reported that the Water and Sewer bills are finished. North Walpole was mailed Monday and Walpole will be mailed today.

Employee Disability Insurance: Mrs. Clough advised that a 14-day elimination period is being proposed rather than the 3-day elimination period they now have.  Employees cannot collect disability until the fourth day.  If the change is made they cannot collect disability until the fifteenth day.  They will have to use their vacation and/or sick time until the disability insurance begins.  There is a big cost savings by making the change.  In Walpole they roll over up to 240 hours of sick time.  The insurance representative recommends moving to Boston Mutual for the 14-day elimination period.

Mrs. Pschirrer moved to change the Employee Disability Insurance to Boston Mutual and the Town will continue to roll over sick time.  They will also move to a 14-day elimination period.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Meeting with Primex:  Mr. Dalessio reported that there will be a meeting with Primex on Tuesday, December 1^st at 1:00 PM.  It is a pre-assessment audit.  Department Heads were encouraged to clean-up clutter and straighten out their buildings / areas.  Be prepared.  OSHA and Safety manuals should be available.  Mr. Dalessio will be unable to attend however Mr. Aldrich and Mrs. Pschirrer will attend.

Police Request From The Town of Alstead: Police Chief Paquette has not yet contacted the Selectboard at the Town of Alstead but plans to do so.

Walpole’s Oldest Citizen: The Selectboard will announce Walpole’s Oldest Citizen on Thursday, December 3^rd.

Letter to the Cheshire County Commissioners:  Mrs. Pschirrer is waiting for Police Chief Paquette to provide some information before she can finish the letter.

Public Hearing; Designating Emergency Lanes:  This Public Hearing is scheduled for Thursday, December 3^rd.

Public Hearing, Acceptance of Land:  Mr. Dalessio was not sure if this Public Hearing on the Acceptance of Land will be held on December 3^rd.  Hubbard Farms in Walpole had to contact the owner in France to be sure they have the authority to move forward with donation of land to the Town.

Town Ordinance, Procedure and Policy Manual: This is an on-going Selectboard project.

 

NEW BUSINESS:

Hooper Hill Hoppers Request:  A request was received from Marcia Galloway of the Hooper Hill Hoppers to change corridor #5.  This trail runs thru the Reservoir Lot.  They want to move the trail 250’ to skirt a muddy/wet area.  They are checking with the Conservancy as well.

Mr. Aldrich moved to approve this request subject to the approval of the Monadnock Conservancy.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Employee Holiday Dinner:  Mrs. Clough has a price from Lisai’s Catering to do the Employee Holiday Dinner.  Last year 130 people attended.  Mrs. Clough will ask an area church if they would be interested in providing pies.  The Town will do the coffee, tea and other non-alcoholic beverages.  Mrs. Clough will be in charge of decorating.  The Selectboard approved giving gift cards from Shaw’s to the employees.  The Town averages about 40 employees.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 8:32 AM.

The regular Selectboard meeting resumed at 8:51 AM

ADJOURNMENT:  Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the meeting was adjourned at 8:52 AM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

SELECTBOARD MEETING

NOVEMBER 19, 2015

 

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich; Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:20 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were three people in attendance.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 6:51 PM.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $35,252.87 for checks dated November 20, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending November 14, 2015, in the amount of $19,503.28 for checks dated November 20, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,174.53 for the week ending November 14, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – November 12, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Selectboard meeting of November 12, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – November 12, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard Session of November 12, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meeting:

• North Walpole Village District Board of Commissioners – November 10, 2015.

BUILDING PERMITS:

PALMER, Barnett Hill, Map & Lot #009-048-001:  Mrs. Pschirrer moved to approve Building Permit No. 2015-49 for Robert and Margaret Palmer to “Construct a 22’ x 27’ 1 story, covered ‘3 season room’ addition at 42 Barnett Hill Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

 

HUBBARD, County Road, Map & Lot #005-019-000:  Mrs. Pschirrer moved to approve Building Permit No. 2015-50 for Dale P. Hubbard to “Construct a 20’ x 12’ storage shed” at 485 County Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Water and Sewer Billing: Mrs. Clough reported that the new meter reader is much more efficient.  She spoke to Mr. Mark Houghton about their target date.  There are some meters that they have a lot of problems with; some are fixed but some are not.  Mr. Dalessio asked if they could do partial billings.  Mrs. Clough explained that they used to do a full billing knowing that quite a few bills would be wrong but when that happens they have to do corrections and abatements.  They do North Walpole and Walpole separate.  She explained the billing procedure.  Mrs. Edkins wrote a summary of the steps she takes when billing for the Selectboard’s information.  When they believe there are reading problems they send those back out to be re-checked. There was discussion pertaining to shortening the time period between reading the meters, checking the readings, sending questionable ones back to Mr. Houghton, and then doing the billing.  In the future, the person doing water and sewer billing, will have that as a priority so bills go out in a timely manner. They work closely with Mr. Houghton.  Mr. Dalessio would eventually like to see a report on exactly where the users are in terms of where they are financially. They will look at re-structuring the billing process.  Mrs. Clough said bills will go out before the Thanksgiving week-end.

Police Request from the Town of Alstead:  Mr. Dalessio will check with Chief Paquette to see if he did a follow-up with the Town of Alstead Selectboard.

Walpole’s Oldest Citizen:  This is scheduled for the Selectboard meeting on December 3^rd, 2015.

Letter to the Cheshire County Commissioners: Mrs. Pschirrer is working on this letter.

Public Hearing–Designating Emergency Lanes: This Public Hearing is scheduled for December 3^rd, 2015.

Public Hearing – Acceptance of Land: This Public Hearing is scheduled for December 3^rd, 2015.

Town Ordinance, Procedure and Policy Manual: The Selectboard continue to work on this.

NEXT SELECTBOARD MEETING:  The next Selectboard meeting is scheduled for Wednesday, November 25, 2015, at 8:00 AM.  There will be no public business.

NEW BUSINESS:

Cemetery Deed – Winters, Lot D441 & D442:  Mrs. Pschirrer moved to approve the Cemetery Deed for Wayne & Margaret Winters to purchase Lots D441 and D442.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Edkins had an inquiry about having a payment plan for a Cemetery Deed.  Mr. Woodward said the Cemetery Trustees would hold the Deed until it was paid in full.  The Selectboard approved letting Mr. Woodward know this arrangement would be acceptable with them.

Employee Disability Insurance:  Mrs. Clough forwarded an email to the Selectboard from Davis and Towle Insurance Group who are the Town’s Agent.  Mr. Dalessio would like to know more about switching from the current STD elimination period to a 14 day elimination period.  Mrs. Clough asked for this information and they will send it to this office.

NON-PUBLIC SELECTBOARD SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:19 PM.

The regular Selectboard meeting resumed at 7:55 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of November 19, 2015, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

ADJOURNMENT:

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the meeting was adjourned at 7:57 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

 

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

NOVEMBER 12, 2015

Selectboard Present:  Steven Dalessio (Chair); Whitney Aldrich, Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were three people in the attendance.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $61,190.35 for checks dated November 13, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending November 7, 2015, in the amount of $19,270.02 for checks dated November 13, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,131.64 for the week ending November 7, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – November 5, 2015:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of November 5, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – November 5, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard Session of November 5, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• North Walpole Village District Board of Commissioners – October 27, 2015;

There was discussion about the water issue in North Walpole.

• Walpole Cemetery Trustees – November 5, 2015.

Mrs. Pschirrer spoke with Mr. Dale Woodward as the Cemetery Trustees are opening up another section.  They will have a small bill soon for mapping in the amount of $200.00+/-.  He asked permission to use approximately $2,000.00 for items that will be needed.

Mrs. Pschirrer moved to approve the expenditure for the new section of the cemetery to be taken from the Cemetery Trust Funds.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

BUILDING PERMITS:

STILLMAN, Watkins Hill Road, Map & Lot #008-105-000:  Mrs. Pschirrer moved to approve Building Permit No. 2015-47 for Stillman Family Revocable Trust / Robert D. & Margaret C. Stillman to “Construct a 13’ x 18’ Solarium/Sunroom addition and a 16’ x 12’ Indoor lap pool addition to the existing home”.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

 

MEH ELM ST., LLC / Mark Houghton, Main Street, Map & Lot #023-003-000:  Mrs. Pschirrer moved to approve Building Permit No. 2015-48 for MEH Elm Street, LLC, to “Construct a bathroom, office and install heat in existing building” at 279 Main Street.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

GALLOWAY, County Road, Map & Lot #002-013-000:  Mrs. Pschirrer moved to approve the Notice of Intent to Cut Wood or Timber for Joan Galloway, Operation #15-461-11-T, on County Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

WARRANTS:

Tax Collectors Warrant, Property Tax Levy, Fall Billing 2015:  Mrs. Pschirrer moved to approve the Tax Collector’s Warrant, Property Tax Levy, for the Fall Billing 2015 in the amount of $5,366,629.00 and with interest at twelve (12%) per annum from December 22, 2015 thereafter, on all sums not paid on or before that day”.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Police Request from the Town of Alstead:  Mr. Dalessio referred this request to Police Chief Paquette who will contact the Selectboard in the Town of Alstead to find out what they will be looking for and then he will come back to the Selectboard with a recommendation. 

Walpole’s Oldest Citizen: A decision on Walpole’s Oldest Citizen will be made on December 3, 2015.

Letter to the Cheshire County Commissioners: Mrs. Pschirrer continues to work on this letter.  She is waiting for additional information from Police Chief Paquette.

Public Hearing – Designating Emergency Lanes: The Public Hearing on Designating Emergency Lanes scheduled for December 3, 2015, has been in the Keene Sentinel and posted.

Hubbard Farms:  Mr. Dalessio reported that at the next Planning Board meeting Hubbard Farms will submit a Subdivision application that will include the barbeque pit area and permanent right-of-way to the Town pool.  They are asking if the Town wants to subdivide the barbeque pit area as a separate lot or annex it to the Recreation property.  There was a consensus of the Selectboard to annex it over to the Recreation property.  It will need to be accepted as a gift.  Mr. Dalessio felt this should be done before the next Planning Board meeting but a Public Hearing will need to be scheduled.  It was agreed to schedule this Public Hearing on December 3, 2015.

NEW BUSINESS:

Cold River Management Advisory Committee Nominee Form:  Mrs. Pschirrer moved to authorize the appointment of Mr. Fred Ernst to the Cold River Local Advisory Committee.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Cemetery Deed:  Mrs. Pschirrer moved to approve the Cemetery Deed for Whitney R. Aldrich and heirs, Lot C224.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

NH Department of Transportation:  The Selectboard acknowledged receipt of the letter from the NH DOT regarding the Town’s “Interim Inspection of Municipally Owned Bridges”. There are two bridges that need “Bridge Closed” signs on both sides of the bridges:  1) #217/062 – Houghton Brook; and 2) #222/063 – Aldrich Brook.  After this has been done a letter needs to be sent to the NH DOT to confirm that it has been done.

Zoning Board of Adjustment: Mrs. Myra Mansouri pointed out that the ZBA meets on the 3^rd Wednesday of each month.  She comes early to set-up the tables and chairs.  It is a heavy job bringing them up from the downstairs therefore she is requesting that three tables and a rack of chairs be left in the meeting room.  Mrs. Clough will see that this is taken care of.

Legal Opinion:  Mrs. Pschirrer moved to approve the bill in the amount of $400.00 from Boutin and Altieri, PLLC.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NON-PUBLIC SELECTBOARD SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (b) Hiring, (c) Reputations and (e) Pending Claims or Litigation.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 6:31 PM.

The regular Selectboard meeting resumed at 7:19 PM.

Mr. Aldrich moved to seal the Minutes of the Non-Public Selectboard session of November 12, 2015.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

OTHER BUSINESS:

Budget Meeting:  The Selectboard will be meeting all day on Tuesday, November 17^th starting at 8:00 AM with the Department Heads, Library Director and Hooper Institute Director and work on the proposed 2016 budget. 

Red Cross:  Mrs. Pschirrer received information that the Red Cross is discontinuing their Rural Rides program.  They have turned their driving services over to a company in Peterborough who has not yet decided if they will cover this area.  They will restrict all of their driving to strictly medically related appointments.  The Selectboard needs to have more information to determine whether or not to keep their funding in the budget.

Mr. Dalessio mentioned to Mr. Kreissle that when they budget the charitable funding no checks will be issued unless they come in to talk to the Selectboard about their mission and what they provide to the residents of the Town of Walpole.

Parks Place:  Parks Place has requested funding for 2016.  They serve 57 people from the Town.  Mr. Dalessio advised that when the Selectboard work on the budget they will look at all the Special Appropriation requests.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 7:26 PM.

The regular Selectboard meeting resumed at 7:56 PM.

 

ADJOURNMENT:

Mrs. Pschirrer moved to adjourn this meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 7:57 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

NOVEMBER 5, 2015

 

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich; Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were three people in attendance.

PUBLIC BUSINESS:

JUSTIN CASSARINO, Recreation Department:  The Selectboard reviewed the proposed 2016 Recreation Department Budget presented by Mr. Cassarino.  Mr. Dalessio pointed out that when Mr. Cassarino started his salary was based on 500 hours/year but now is at 740 hours/year.  Most of his time is spent from mid-May to August, during the winter it is about ten hours a week for basketball and in the spring he gets the pool ready.  At times the pool has needed three lifeguards on due to heavy attendance.  He receives and makes many phone calls; parents, general public, vendors, etc.  Mr. Cassarino explained the new Basketball League is taking a lot of time as he has also been refereeing.  He asked if there could be a separate line item for referees.  Referees are usually paid $20.00-to-$30.00 a game; there could be two games a week plus two referees per game.  The committee would like to get some volunteers but they would have to do it correctly.  There are not as many volunteers as there used to be.  They now have four teams but can see it growing to six.  He runs basketball leagues both summer and winter, a swim team, soccer during the fall.  Mr. Cassarino asked the committee about hockey as the youngsters have to go to Vermont to play however it was noted that not many participate.  Committee members talked about the property behind St. John’s Church being flooded and used as an ice skating rink.  It did not operate last year but there is interest in doing it this winter.

The Selectboard agreed to the following changes:  1) Increase Mr. Cassarino’s hours from 740 to 800/ year; 2) Increase the salary line accordingly; and 3) Increase the part time salaries line by $3,000.00.

There was discussion relative to purchasing a new pump at the pool as the current one is not running properly.  Mr. Mark Houghton feels they need a new pump.  Mr. Cassarino is in the process of obtaining quotes.  Mr. Dalessio recommended that he provide a breakdown of the $25,000.00 being requested.  The committee feels it is time to replace the roof on the pool house.  Mr. Dalessio advised that several Town buildings need to have new roofs.  It is something the Selectboard needs to discuss; perhaps the building roofs will be grouped together.  Mr. Dalessio thanked Mr. Cassarino for having a really good year.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 6:30 PM.

The regular Selectboard meeting resumed at 7:15 PM.

 

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $35,783.49 for checks dated November 6, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL: 

 

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending October 31, 2015, in the amount of $20,379.94 for checks dated November 6, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,591.87 for the week ending October 31, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 29, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Selectboard meeting of October 29, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – October 29, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard Session of October 29, 2015.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

There were no new Committee Reports.

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

GALLOWAY, County Road, Map & Lot # 002-012-000:   Mrs. Pschirrer moved to approve this Notice of Intent to Cut Wood or Timber for Joan Galloway, Operation #15-461-10-T, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Letter From Cynthia Reeves:  The Selectboard acknowledged receipt of the letter from Ms. Cynthia Reeves, dated November 3, 2015.

Walpole’s Oldest Citizen:  The Selectboard will announce the Walpole’s Oldest Citizen during their December 3^rd, 2015 meeting.  The Clarion is publishing one more article.

Letter to the Cheshire County Commissioners:  Mrs. Pschirrer is waiting for Police Chief Paquette to provide her with additional information needed for completeness of the letter.

Public Hearing: Designating Emergency Lanes:  The Public Hearing for Designating Emergency Lanes has been scheduled for December 3^rd, 2015, at 5:30 PM.  The three emergency lanes are: Ethan Lane, Derry Road and the end of Reservoir Road.

Town Ordinance, Procedure and Policy Manual: The Selectboard continues to work on the Town Ordinances, Procedures and Policy Manual.

Citizens Complaint Form:  The Selectboard approved Mrs. Clough’s recommendation to change this form from “Citizens Complaint Form” to “Citizens Report Form”.

Mrs. Pschirrer was made aware of a complaint from a resident who originally contacted Mrs. Mansouri about a property owner who apparently moved gravel on his own property.  Mrs. Clough clarified that Excavation requires an Intent to Excavate form that goes to the State.  Mr. Dalessio will contact the claimant to explain that the Town has a new policy and ask him to come in to fill out the new form.

NEW BUSINESS:

Cemetery Deed – Byczkowski, Lot D409:  Mrs. Pschirrer moved to accept the Cemetery Deed which conveys Lot D409 to Stanley and Shirley Byczhowski.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Tax Rate:  Mr. Dalessio reported that the Town received the Tax Rate for 2015-2016 from the Department of Revenue Administration (DRA).  They reviewed the 2015 Tax Rate Calculation / Appropriations and Revenue plus other detailed documentation.  Following a lengthy discussion relative to options and whether or not to use a portion of the Surplus Fund Balance to reduce the Tax Rate a decision was made not to take any funding out of the Surplus Fund Balance. Mr. Dalessio felt it would be beneficial to have a chart in the Town Report showing a comparison of tax rates between Walpole and the other local towns.  A hand-out for residents would also be helpful.

Mrs. Pschirrer moved to set the Walpole Tax Rate for the year 2015-2016 at $23.97 and to set the North Walpole Tax Rate for the year 2015-2016 at $27.49.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Police Department:  A request was received from the Town of Alstead inquiring as to whether or not the Walpole Selectboard would consider renting their Police Department officers.  Mr. Dalessio emailed a Selectman in Alstead advising that this will be discussed with Police Chief Paquette and get back to them.

Kitchen Committee:  Mrs. Clough tentatively scheduled a Kitchen Committee meeting for Thursday, November 12^th in the morning.  Mr. Mark Houghton has been helping them on this project.

NON-PUBLIC SELECTBOARD MEETING:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:54 PM.

The regular Selectboard meeting resumed at 8:27 PM.

Mr. Aldrich moved that the Minutes of the Non-Public Selectboard Session of November 5, 2015, be sealed.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

ADJOURNMENT:  Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 8:28 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 29, 2015

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich; Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people present in the audience.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $43,675.84 for checks dated October 30, 2015.  One of the checks is for the Health Insurance for November 2015 in the amount of $24,130.58.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending October 24, 2015, in the amount of $19,038.02 for checks dated October 30, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,124.24 for the week ending October 24, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 22, 2015:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of October 22, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – October 22, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard meeting of October 22, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• North Walpole Village District Board of Commissioners – October 20, 2015;
• Walpole Conservation Commission – October 5, 2015;
• Cold River Local Advisory Commission – October 1, 2015;
• Walpole Zoning Board of Adjustment – October 21, 2015.

BUILDING PERMITS:

TAYLOR, LaClair Road, Map & Lot #013-043-002:  Mrs. Pschirrer moved to approve Building Permit No. 2015-45 for Teresa Taylor to “Construct a 16’ x 12’ 1 Story Storage Shed” at 18 LaClair Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

UNITY BUILDING TECHNOLOGIES, INC., Wentworth Road, Map & Lot #017-008-001:  Mrs. Pschirrer moved to approve Building Permit No. 2015-46 for Unity Building Technologists, Inc. to “Construct a 64’ 10” x 26’ 6” 1 Story Panelized, energy efficient home” at 101 Wentworth Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

2014 Financial Audit:  Mr. Dalessio moved to approve and sign the 2014 Financial Audit report.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Walpole’s Oldest Citizen: Mr. Ray Boas will run one more article in the Clarion for the Walpole’s Oldest Citizen.  The Selectboard will make their decision during the December 3, 2015, Selectboard meeting.

New Hampshire Retirement Audit:  Mrs. Clough advised that this report was finalized and has been sent in to the State.

True North Invoice: Mr. Dalessio looked through the True North invoice.  The over-run is in the labor; it was because of the all the ancillary equipment that needed to be linked in.  He pointed out that employees should not use True North for casual questions due to their hourly fee.

Mrs. Pschirrer moved to approve the invoice from True North in the amount of $5,262.47.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mr. Dalessio mentioned that Mr. Kreissle is keeping a watchful eye on the spending.  He is doing an excellent job in keeping the Selectboard informed of odd expenditures as they get closer to the end of the year.

Letter to the Cheshire County Commissioners: Mrs. Pschirrer is waiting to receive additional information from Police Chief Paquette to finish this letter.

Public Hearing: Designating Emergency Lanes:  The Selectboard had set the Public Hearing date as December 3^rd for designating the three Emergency Lanes.  Mrs. Clough received an email from Mr. Lew Shelly, on the Conservation Commission, who advised that Mr. Dick Hurlburt and Mr. Tom Beaudry are not available for this meeting due to other commitments however Mr. Shelly and Mr. John Peska are available.  Mr. Dalessio advised that these are the emergency lanes that were designated by them therefore it is not necessary for any of them to be present at the Public Hearing but they are all welcome to attend.  Mrs. Pschirrer wrote the notice for the Public Hearing and will email it to Mrs. Clough.

Citizens Complaint Form:  Mr. Dalessio said Mrs. Pschirrer developed a Citizen Complaint form.  Mrs. Pschirrer will write a policy to go along with it and Mrs. Clough will write the procedure.  Mrs. Clough asked how the office staff is to handle phone calls with complaints.  Mr. Dalessio advised that all complaints should be logged in with a number whether someone comes to the window, calls or if an email is received. The Selectboard will do a follow-up if necessary.

Town Ordinance, Procedure and Policy Manual:  This agenda item is a work in-progress.  The Selectboard continues to work on these.

NEW BUSINESS:

NH DES Meetings:  Mrs. Clough emailed this notice to both Mr. Tom Beaudry of the Conservation Commission and Mr. Mark Houghton, Water and Sewer Department.  Mr. Dalessio would like to attend to see how they will merge all the departments together however the Selectboard members have conflicts.  It will be called “Land Resource Management Bureau”.

Letter from Health Trust; Health Insurance Rates:  Mr. Dalessio asked Mrs. Clough to let the Selectboard know what the employee’s contributions have been over the past few years.  This will be discussed during the budget workshops.  Mr. Kreissle will be asked to reduce the percentage in the proposed budget from 15% to 5%.

YMCA:  The Selectboard acknowledged receipt of a Thank You letter from the YMCA for the Town’s contribution of $700.00 for their summer camp.

AccuFund:  Mr. Dalessio advised that they need to have their accounting system deal with the Affordable Care Act.  He proposed having AccuFund take care of this to keep the system up to the latest standards.  It will cost about $1,200.00/year.  Mr. Dalessio will tell Mr. Kreissle that a decision was made to do this.  Mr. Kreissle asked about adding the rest of the HR module which will allow them to track vacation, sick time, etc.  The cost will be $2,829.00. Mrs. Clough does this manually now and it takes a lot of work and time.  Mr. Dalessio noted that AccuFund had promised the Town all of these modules.

NON-PUBLIC SELECTBOARD SESSION:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (e) Pending Claims or Litigation.  Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 6:35 PM.

The regular Selectboard meeting resumed at 7:08 PM.

Mrs. Pschirrer moved to seal the Minutes of the Non-Public Selectboard Session of October 29, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mrs. Pschirrer moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.   With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:35 PM.

OTHER BUSINESS:

2016 Proposed Budget:  The Selectboard is in the process of starting to work on the 2016 proposed budget.  The first meeting will be an all day session.  Mr. Kreissle will also sit in on these budget sessions.  Mr. Justin Cassarino will come in next Thursday, November 5^th, to talk about his Recreation Department budget because after that he will be coaching again so it will be difficult for him to come in.  There was general discussion on the 2015 budget and 2016 proposed budget.

ADJOURNMENT:

Mr. Aldrich moved to adjourn this Selectboard meeting.  Seconded by Mrs. Pschirrer.  The meeting was adjourned at 7:58 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 22, 2015

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich, Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people in the audience.

NON-PUBLIC SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved.

The regular Selectboard meeting resumed at 6:42 PM.

Mrs. Pschirrer moved to seal the Minutes of the Non-Public Selectboard session of October 22, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PUBLIC BUSINESS:

Mr. Richard Lafayette:  Following the discussion at the last meeting, Mr. Lafayette came into this meeting.  He explained the work he does is remove manufactured homes and there is always a fair amount of recyclables.  When the recyclables are sold it covers some of his expenses.  Right now those prices are low but once they go up it will not take him long to remove and dispose of them.  This does not involve any contaminants. There are no odors as everything has been cleaned.  He understands it is in view of everybody but he is not trying to offend his neighbors.  He has been in this business for about 30 years and up until now there has not been a problem.  This business is on his property opposite his house.  After Mr. Lafayette received the letter from the Selectboard he did take out a few loads. There is heavy equipment on the land as well for his logging operation.  Mrs. Pschirrer explained that the complaint they received was that this property was becoming a dump; the stack of white metal.  Mr. Dalessio stated that a zoning concern is if this business can be operated in that Rural Agricultural zone.  It was suggested that he clean it up and shield it as best as he can.  Mr. Lafayette said he could put some items in a trailer to get it off the ground.  He will remove everything as soon as prices go up.  Mrs. Pschirrer mentioned that the business is not what it appears to be as people casually drive by.  The Selectboard now understand what he is doing and thanked him for coming in.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $67,012.24 for checks and electronic transfers dated October 23, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending October 17, 2015, in the amount of $20,531.50 for checks dated October 23, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,475.62 for the week ending October 17, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of October 15, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

STAFF MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Staff Meeting of October 15, 2015, as submitted.  Seconded by Mr. Dalessio.  With Mrs. Pschirrer and Mr. Dalessio in favor, the Minutes were approved.  Mr. Aldrich abstained as he was not present at this meeting.

NON-PUBLIC SELECTBOARD MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard meeting of October 15, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Walpole Planning Board – October 13, 2015;
• Walpole Library Trustees – October 13, 2015.

BUILDING PERMIT:

THAYER, Map & Lot #004-001-001:  Mrs. Pschirrer moved to approve Building Permit No. 2015-44 for Aaron and Teresa Thayer to “Construct a 12’ x 14’ deck” at 602 River Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

McGUIRK, Map & Lot # 005-026:  Mrs. Pschirrer moved to approve the Notice of Intent to Cut Wood or Timber for Paul McGuirk, Operation #15-461-09-T, on County Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Oldest Citizen – As of this Date:

• Tucker Burr – July 27, 1917;
• Agnes Ciccalone – March 12, 1916.

Mr. Dalessio asked Mr. Ray Boas to run the article in the Clarion one more time to notify residents that the Selectboard is looking for the oldest resident to be presented with the Boston Post Cane.  The Selectboard will make a decision during their December 3^rd meeting.  Mr. Aldrich pointed out that there originally were two canes – one for a woman and one for a man – however one was not returned.  The recipient will be asked to attend the Annual Town Meeting for the official presentation.  Mrs. Pschirrer recommended that the oldest citizen be recognized but that the cane be kept in the Town Hall in an appropriate case and there should be a plaque with the names of the recipients.

NH Retirement Audit:  The office staff is having trouble finding records from 2012 and 2013.  Mrs. Edkins advised that Mr. Kreissle has been looking through stored files downstairs. The files are there but just not marked correctly.

Reply to Keene Sentinel:  Mrs. Pschirrer had drafted a letter to acknowledge the fact that the Keene Sentinel did something about the Selectboard’s complaint.

Mr. Aldrich moved to sign the letter to the Keene Sentinel to thank them for complying with the Town’s request that they find another way to distribute the ELF magazine.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Hubbard Farms Update:  Mr. Dalessio spoke with Mrs. Diane Miller from Hubbard Farms.  They will have the survey work done and will gift the BBQ area to the Town.  The Selectboard will schedule a Public Hearing to accept the gift after receiving a letter and a copy of the survey from Hubbard Farms.  They will also do a permanent right-of-way to the Town pool / recreation area.  They are moving forward with a subdivision because there are some buildings they want to keep for storage.  This may happen in the first quarter of next year.

Budget Concerns: Mr. Dalessio spoke to Mr. Colburn about not purchasing the snow-blower until the end of December when the Selectboard will know where the entire budget stands.  Mr. Kreissle sent out an email requesting permission to attend the NH Municipal Association Conference but Mr. Dalessio feels they should restrict as much spending as they can without jeopardizing services.  The Selectboard has encouraged all the Department Heads to be careful of their spending.  This is not a cash issue but rather to be sure spending will be level with what the voters approved.

Audit – Letter from Attorney Hockensmith to Roberts and Greene:  The Selectboard acknowledged receipt of the letter from Attorney Hockensmith to Roberts and Greene.  There was one lawsuit.

Audit – Letter to Roberts & Greene from Selectboard:  The Selectboard will read the letter that will be going to Roberts and Greene before they take action.  The letter acknowledges receipt of the audit for the period ending December 31, 2014.

Fall Mountain Food Shelf Advisory Meeting:  Mr. Dalessio spoke to Mr. Charles Montgomery and he said it was a favorable meeting.  Someone from Langdon agreed to be the Chair.  Mr. Montgomery has asked that a second person be appointed. The Selectboard will look for someone.

NEW BUSINESS:

True North Invoice – Town Clerk / Tax Collector Invoice:  Mrs. Edkins mentioned that Mr. Kreissle was concerned with this invoice as it is substantially more than the estimate.  Before he paid it he wanted approval from the Selectboard.  Mr. Dalessio pointed out that some of it is for the Town Clerk’s office computer support therefore some of that amount will come out of her budget line.  He will bring it back next week after he compares some notes he has.

Draft Letter to County Commissioners:  Mrs. Pschirrer received an email from Police Chief Paquette after he reviewed her draft letter to the County Commissioners.  It discusses the fact that the Walpole Police Department is working with juvenile offenders who must be transferred from Manchester Juvenile Detention Center to Keene for Court appearances.  Two officers are needed to transport juveniles.  The Walpole Police Department has only four full time officers so designating two to an all day assignment takes them away from covering the Town of Walpole.  They are requesting the assistance of the County Commissions to require the Sheriffs of Cheshire County to change their practice of not transporting juveniles to and from Court.  Another alternative is to establish a Juvenile Detention Center on this side of the State for easier access to the Court.  As soon as Mrs. Pschirrer receives additional information from Chief Paquette she will re-draft the letter.

Job Descriptions – Solid Waste and Transfer Station:  Mr. Paul Colburn had brought in Job Descriptions for the Solid Waste and Transfer Station.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 7:26 PM.

The regular Selectboard meeting resumed at 8:27 PM.

OTHER BUSINESS:

New Form:  The Selectboard want to have a new form for the office a “Citizen’s Complaint” form.  This will clarify who files a complaint.

Drewsville Head Start:  Mr. Dalessio reported that the folks at the Drewsville Head Start promised to comply with the request to do something about the glaring light that is on at night.  If they do not comply he will write a letter to the owner.

Road Agent:  Mrs. Pschirrer reported that the Selectboard will have interviews for the Road Agent applicants during the week of November 9^th.  Mrs. Clough will be asked to set up the appointments for Tuesday, November 10^th.  The first one will be at 9:00 AM and a second one at 10:00 AM.

ADJOURNMENT: 

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 8:38 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 22, 2015

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich, Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people in the audience.

These are unapproved Minutes.

NON-PUBLIC SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved.

The regular Selectboard meeting resumed at 6:42 PM.

Mrs. Pschirrer moved to seal the Minutes of the Non-Public Selectboard session of October 22, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PUBLIC BUSINESS:

Mr. Richard Lafayette:  Following the discussion at the last meeting, Mr. Lafayette came into this meeting.  He explained the work he does is remove manufactured homes and there is always a fair amount of recyclables.  When the recyclables are sold it covers some of his expenses.  Right now those prices are low but once they go up it will not take him long to remove and dispose of them.  This does not involve any contaminants. There are no odors as everything has been cleaned.  He understands it is in view of everybody but he is not trying to offend his neighbors.  He has been in this business for about 30 years and up until now there has not been a problem.  This business is on his property opposite his house.  After Mr. Lafayette received the letter from the Selectboard he did take out a few loads. There is heavy equipment on the land as well for his logging operation.  Mrs. Pschirrer explained that the complaint they received was that this property was becoming a dump; the stack of white metal.  Mr. Dalessio stated that a zoning concern is if this business can be operated in that Rural Agricultural zone.  It was suggested that he clean it up and shield it as best as he can.  Mr. Lafayette said he could put some items in a trailer to get it off the ground.  He will remove everything as soon as prices go up.  Mrs. Pschirrer mentioned that the business is not what it appears to be as people casually drive by.  The Selectboard now understand what he is doing and thanked him for coming in.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $67,012.24 for checks and electronic transfers dated October 23, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending October 17, 2015, in the amount of $20,531.50 for checks dated October 23, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,475.62 for the week ending October 17, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Selectboard Meeting –October 22, 2015- Page 2

 

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of October 15, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

STAFF MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Staff Meeting of October 15, 2015, as submitted.  Seconded by Mr. Dalessio.  With Mrs. Pschirrer and Mr. Dalessio in favor, the Minutes were approved.  Mr. Aldrich abstained as he was not present at this meeting.

NON-PUBLIC SELECTBOARD MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard meeting of October 15, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Walpole Planning Board – October 13, 2015;
• Walpole Library Trustees – October 13, 2015.

BUILDING PERMIT:

THAYER, Map & Lot #004-001-001:  Mrs. Pschirrer moved to approve Building Permit No. 2015-44 for Aaron and Teresa Thayer to “Construct a 12’ x 14’ deck” at 602 River Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

McGUIRK, Map & Lot # 005-026:  Mrs. Pschirrer moved to approve the Notice of Intent to Cut Wood or Timber for Paul McGuirk, Operation #15-461-09-T, on County Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Oldest Citizen – As of this Date:

• Tucker Burr – July 27, 1917;
• Agnes Ciccalone – March 12, 1916.

Mr. Dalessio asked Mr. Ray Boas to run the article in the Clarion one more time to notify residents that the Selectboard is looking for the oldest resident to be presented with the Boston Post Cane.  The Selectboard will make a decision during their December 3^rd meeting.  Mr. Aldrich pointed out that there originally were two canes – one for a woman and one for a man – however one was not returned.  The recipient will be asked to attend the Annual Town Meeting for the official presentation.  Mrs. Pschirrer recommended that the oldest citizen be recognized but that the cane be kept in the Town Hall in an appropriate case and there should be a plaque with the names of the recipients.

NH Retirement Audit:  The office staff is having trouble finding records from 2012 and 2013.  Mrs. Edkins advised that Mr. Kreissle has been looking through stored files downstairs. The files are there but just not marked correctly.

Reply to Keene Sentinel:  Mrs. Pschirrer had drafted a letter to acknowledge the fact that the Keene Sentinel did something about the Selectboard’s complaint.

Selectboard Meeting –October 22, 2015- Page 3

Mr. Aldrich moved to sign the letter to the Keene Sentinel to thank them for complying with the Town’s request that they find another way to distribute the ELF magazine.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Hubbard Farms Update:  Mr. Dalessio spoke with Mrs. Diane Miller from Hubbard Farms.  They will have the survey work done and will gift the BBQ area to the Town.  The Selectboard will schedule a Public Hearing to accept the gift after receiving a letter and a copy of the survey from Hubbard Farms.  They will also do a permanent right-of-way to the Town pool / recreation area.  They are moving forward with a subdivision because there are some buildings they want to keep for storage.  This may happen in the first quarter of next year.

Budget Concerns: Mr. Dalessio spoke to Mr. Colburn about not purchasing the snow-blower until the end of December when the Selectboard will know where the entire budget stands.  Mr. Kreissle sent out an email requesting permission to attend the NH Municipal Association Conference but Mr. Dalessio feels they should restrict as much spending as they can without jeopardizing services.  The Selectboard has encouraged all the Department Heads to be careful of their spending.  This is not a cash issue but rather to be sure spending will be level with what the voters approved.

Audit – Letter from Attorney Hockensmith to Roberts and Greene:  The Selectboard acknowledged receipt of the letter from Attorney Hockensmith to Roberts and Greene.  There was one lawsuit.

Audit – Letter to Roberts & Greene from Selectboard:  The Selectboard will read the letter that will be going to Roberts and Greene before they take action.  The letter acknowledges receipt of the audit for the period ending December 31, 2014.

Fall Mountain Food Shelf Advisory Meeting:  Mr. Dalessio spoke to Mr. Charles Montgomery and he said it was a favorable meeting.  Someone from Langdon agreed to be the Chair.  Mr. Montgomery has asked that a second person be appointed. The Selectboard will look for someone.

NEW BUSINESS:

True North Invoice – Town Clerk / Tax Collector Invoice:  Mrs. Edkins mentioned that Mr. Kreissle was concerned with this invoice as it is substantially more than the estimate.  Before he paid it he wanted approval from the Selectboard.  Mr. Dalessio pointed out that some of it is for the Town Clerk’s office computer support therefore some of that amount will come out of her budget line.  He will bring it back next week after he compares some notes he has.

Draft Letter to County Commissioners:  Mrs. Pschirrer received an email from Police Chief Paquette after he reviewed her draft letter to the County Commissioners.  It discusses the fact that the Walpole Police Department is working with juvenile offenders who must be transferred from Manchester Juvenile Detention Center to Keene for Court appearances.  Two officers are needed to transport juveniles.  The Walpole Police Department has only four full time officers so designating two to an all day assignment takes them away from covering the Town of Walpole.  They are requesting the assistance of the County Commissions to require the Sheriffs of Cheshire County to change their practice of not transporting juveniles to and from Court.  Another alternative is to establish a Juvenile Detention Center on this side of the State for easier access to the Court.  As soon as Mrs. Pschirrer receives additional information from Chief Paquette she will re-draft the letter.

 

Selectboard Meeting –October 22, 2015- Page 4

 

Job Descriptions – Solid Waste and Transfer Station:  Mr. Paul Colburn had brought in Job Descriptions for the Solid Waste and Transfer Station.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 7:26 PM.

The regular Selectboard meeting resumed at 8:27 PM.

OTHER BUSINESS:

New Form:  The Selectboard want to have a new form for the office a “Citizen’s Complaint” form.  This will clarify who files a complaint.

Drewsville Head Start:  Mr. Dalessio reported that the folks at the Drewsville Head Start promised to comply with the request to do something about the glaring light that is on at night.  If they do not comply he will write a letter to the owner.

Road Agent:  Mrs. Pschirrer reported that the Selectboard will have interviews for the Road Agent applicants during the week of November 9^th.  Mrs. Clough will be asked to set up the appointments for Tuesday, November 10^th.  The first one will be at 9:00 AM and a second one at 10:00 AM.

ADJOURNMENT: 

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 8:38 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 22, 2015

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich, Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people in the audience.

These are unapproved Minutes.

NON-PUBLIC SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved.

The regular Selectboard meeting resumed at 6:42 PM.

Mrs. Pschirrer moved to seal the Minutes of the Non-Public Selectboard session of October 22, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PUBLIC BUSINESS:

Mr. Richard Lafayette:  Following the discussion at the last meeting, Mr. Lafayette came into this meeting.  He explained the work he does is remove manufactured homes and there is always a fair amount of recyclables.  When the recyclables are sold it covers some of his expenses.  Right now those prices are low but once they go up it will not take him long to remove and dispose of them.  This does not involve any contaminants. There are no odors as everything has been cleaned.  He understands it is in view of everybody but he is not trying to offend his neighbors.  He has been in this business for about 30 years and up until now there has not been a problem.  This business is on his property opposite his house.  After Mr. Lafayette received the letter from the Selectboard he did take out a few loads. There is heavy equipment on the land as well for his logging operation.  Mrs. Pschirrer explained that the complaint they received was that this property was becoming a dump; the stack of white metal.  Mr. Dalessio stated that a zoning concern is if this business can be operated in that Rural Agricultural zone.  It was suggested that he clean it up and shield it as best as he can.  Mr. Lafayette said he could put some items in a trailer to get it off the ground.  He will remove everything as soon as prices go up.  Mrs. Pschirrer mentioned that the business is not what it appears to be as people casually drive by.  The Selectboard now understand what he is doing and thanked him for coming in.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $67,012.24 for checks and electronic transfers dated October 23, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending October 17, 2015, in the amount of $20,531.50 for checks dated October 23, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,475.62 for the week ending October 17, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Selectboard Meeting –October 22, 2015- Page 2

 

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of October 15, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

STAFF MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Staff Meeting of October 15, 2015, as submitted.  Seconded by Mr. Dalessio.  With Mrs. Pschirrer and Mr. Dalessio in favor, the Minutes were approved.  Mr. Aldrich abstained as he was not present at this meeting.

NON-PUBLIC SELECTBOARD MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard meeting of October 15, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Walpole Planning Board – October 13, 2015;
• Walpole Library Trustees – October 13, 2015.

BUILDING PERMIT:

THAYER, Map & Lot #004-001-001:  Mrs. Pschirrer moved to approve Building Permit No. 2015-44 for Aaron and Teresa Thayer to “Construct a 12’ x 14’ deck” at 602 River Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

McGUIRK, Map & Lot # 005-026:  Mrs. Pschirrer moved to approve the Notice of Intent to Cut Wood or Timber for Paul McGuirk, Operation #15-461-09-T, on County Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Oldest Citizen – As of this Date:

• Tucker Burr – July 27, 1917;
• Agnes Ciccalone – March 12, 1916.

Mr. Dalessio asked Mr. Ray Boas to run the article in the Clarion one more time to notify residents that the Selectboard is looking for the oldest resident to be presented with the Boston Post Cane.  The Selectboard will make a decision during their December 3^rd meeting.  Mr. Aldrich pointed out that there originally were two canes – one for a woman and one for a man – however one was not returned.  The recipient will be asked to attend the Annual Town Meeting for the official presentation.  Mrs. Pschirrer recommended that the oldest citizen be recognized but that the cane be kept in the Town Hall in an appropriate case and there should be a plaque with the names of the recipients.

NH Retirement Audit:  The office staff is having trouble finding records from 2012 and 2013.  Mrs. Edkins advised that Mr. Kreissle has been looking through stored files downstairs. The files are there but just not marked correctly.

Reply to Keene Sentinel:  Mrs. Pschirrer had drafted a letter to acknowledge the fact that the Keene Sentinel did something about the Selectboard’s complaint.

Selectboard Meeting –October 22, 2015- Page 3

Mr. Aldrich moved to sign the letter to the Keene Sentinel to thank them for complying with the Town’s request that they find another way to distribute the ELF magazine.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Hubbard Farms Update:  Mr. Dalessio spoke with Mrs. Diane Miller from Hubbard Farms.  They will have the survey work done and will gift the BBQ area to the Town.  The Selectboard will schedule a Public Hearing to accept the gift after receiving a letter and a copy of the survey from Hubbard Farms.  They will also do a permanent right-of-way to the Town pool / recreation area.  They are moving forward with a subdivision because there are some buildings they want to keep for storage.  This may happen in the first quarter of next year.

Budget Concerns: Mr. Dalessio spoke to Mr. Colburn about not purchasing the snow-blower until the end of December when the Selectboard will know where the entire budget stands.  Mr. Kreissle sent out an email requesting permission to attend the NH Municipal Association Conference but Mr. Dalessio feels they should restrict as much spending as they can without jeopardizing services.  The Selectboard has encouraged all the Department Heads to be careful of their spending.  This is not a cash issue but rather to be sure spending will be level with what the voters approved.

Audit – Letter from Attorney Hockensmith to Roberts and Greene:  The Selectboard acknowledged receipt of the letter from Attorney Hockensmith to Roberts and Greene.  There was one lawsuit.

Audit – Letter to Roberts & Greene from Selectboard:  The Selectboard will read the letter that will be going to Roberts and Greene before they take action.  The letter acknowledges receipt of the audit for the period ending December 31, 2014.

Fall Mountain Food Shelf Advisory Meeting:  Mr. Dalessio spoke to Mr. Charles Montgomery and he said it was a favorable meeting.  Someone from Langdon agreed to be the Chair.  Mr. Montgomery has asked that a second person be appointed. The Selectboard will look for someone.

NEW BUSINESS:

True North Invoice – Town Clerk / Tax Collector Invoice:  Mrs. Edkins mentioned that Mr. Kreissle was concerned with this invoice as it is substantially more than the estimate.  Before he paid it he wanted approval from the Selectboard.  Mr. Dalessio pointed out that some of it is for the Town Clerk’s office computer support therefore some of that amount will come out of her budget line.  He will bring it back next week after he compares some notes he has.

Draft Letter to County Commissioners:  Mrs. Pschirrer received an email from Police Chief Paquette after he reviewed her draft letter to the County Commissioners.  It discusses the fact that the Walpole Police Department is working with juvenile offenders who must be transferred from Manchester Juvenile Detention Center to Keene for Court appearances.  Two officers are needed to transport juveniles.  The Walpole Police Department has only four full time officers so designating two to an all day assignment takes them away from covering the Town of Walpole.  They are requesting the assistance of the County Commissions to require the Sheriffs of Cheshire County to change their practice of not transporting juveniles to and from Court.  Another alternative is to establish a Juvenile Detention Center on this side of the State for easier access to the Court.  As soon as Mrs. Pschirrer receives additional information from Chief Paquette she will re-draft the letter.

 

Selectboard Meeting –October 22, 2015- Page 4

 

Job Descriptions – Solid Waste and Transfer Station:  Mr. Paul Colburn had brought in Job Descriptions for the Solid Waste and Transfer Station.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 7:26 PM.

The regular Selectboard meeting resumed at 8:27 PM.

OTHER BUSINESS:

New Form:  The Selectboard want to have a new form for the office a “Citizen’s Complaint” form.  This will clarify who files a complaint.

Drewsville Head Start:  Mr. Dalessio reported that the folks at the Drewsville Head Start promised to comply with the request to do something about the glaring light that is on at night.  If they do not comply he will write a letter to the owner.

Road Agent:  Mrs. Pschirrer reported that the Selectboard will have interviews for the Road Agent applicants during the week of November 9^th.  Mrs. Clough will be asked to set up the appointments for Tuesday, November 10^th.  The first one will be at 9:00 AM and a second one at 10:00 AM.

ADJOURNMENT: 

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 8:38 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 22, 2015

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich, Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people in the audience.

These are unapproved Minutes.

NON-PUBLIC SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved.

The regular Selectboard meeting resumed at 6:42 PM.

Mrs. Pschirrer moved to seal the Minutes of the Non-Public Selectboard session of October 22, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PUBLIC BUSINESS:

Mr. Richard Lafayette:  Following the discussion at the last meeting, Mr. Lafayette came into this meeting.  He explained the work he does is remove manufactured homes and there is always a fair amount of recyclables.  When the recyclables are sold it covers some of his expenses.  Right now those prices are low but once they go up it will not take him long to remove and dispose of them.  This does not involve any contaminants. There are no odors as everything has been cleaned.  He understands it is in view of everybody but he is not trying to offend his neighbors.  He has been in this business for about 30 years and up until now there has not been a problem.  This business is on his property opposite his house.  After Mr. Lafayette received the letter from the Selectboard he did take out a few loads. There is heavy equipment on the land as well for his logging operation.  Mrs. Pschirrer explained that the complaint they received was that this property was becoming a dump; the stack of white metal.  Mr. Dalessio stated that a zoning concern is if this business can be operated in that Rural Agricultural zone.  It was suggested that he clean it up and shield it as best as he can.  Mr. Lafayette said he could put some items in a trailer to get it off the ground.  He will remove everything as soon as prices go up.  Mrs. Pschirrer mentioned that the business is not what it appears to be as people casually drive by.  The Selectboard now understand what he is doing and thanked him for coming in.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $67,012.24 for checks and electronic transfers dated October 23, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending October 17, 2015, in the amount of $20,531.50 for checks dated October 23, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,475.62 for the week ending October 17, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Selectboard Meeting –October 22, 2015- Page 2

 

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of October 15, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

STAFF MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Staff Meeting of October 15, 2015, as submitted.  Seconded by Mr. Dalessio.  With Mrs. Pschirrer and Mr. Dalessio in favor, the Minutes were approved.  Mr. Aldrich abstained as he was not present at this meeting.

NON-PUBLIC SELECTBOARD MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard meeting of October 15, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Walpole Planning Board – October 13, 2015;
• Walpole Library Trustees – October 13, 2015.

BUILDING PERMIT:

THAYER, Map & Lot #004-001-001:  Mrs. Pschirrer moved to approve Building Permit No. 2015-44 for Aaron and Teresa Thayer to “Construct a 12’ x 14’ deck” at 602 River Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

McGUIRK, Map & Lot # 005-026:  Mrs. Pschirrer moved to approve the Notice of Intent to Cut Wood or Timber for Paul McGuirk, Operation #15-461-09-T, on County Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Oldest Citizen – As of this Date:

• Tucker Burr – July 27, 1917;
• Agnes Ciccalone – March 12, 1916.

Mr. Dalessio asked Mr. Ray Boas to run the article in the Clarion one more time to notify residents that the Selectboard is looking for the oldest resident to be presented with the Boston Post Cane.  The Selectboard will make a decision during their December 3^rd meeting.  Mr. Aldrich pointed out that there originally were two canes – one for a woman and one for a man – however one was not returned.  The recipient will be asked to attend the Annual Town Meeting for the official presentation.  Mrs. Pschirrer recommended that the oldest citizen be recognized but that the cane be kept in the Town Hall in an appropriate case and there should be a plaque with the names of the recipients.

NH Retirement Audit:  The office staff is having trouble finding records from 2012 and 2013.  Mrs. Edkins advised that Mr. Kreissle has been looking through stored files downstairs. The files are there but just not marked correctly.

Reply to Keene Sentinel:  Mrs. Pschirrer had drafted a letter to acknowledge the fact that the Keene Sentinel did something about the Selectboard’s complaint.

Selectboard Meeting –October 22, 2015- Page 3

Mr. Aldrich moved to sign the letter to the Keene Sentinel to thank them for complying with the Town’s request that they find another way to distribute the ELF magazine.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Hubbard Farms Update:  Mr. Dalessio spoke with Mrs. Diane Miller from Hubbard Farms.  They will have the survey work done and will gift the BBQ area to the Town.  The Selectboard will schedule a Public Hearing to accept the gift after receiving a letter and a copy of the survey from Hubbard Farms.  They will also do a permanent right-of-way to the Town pool / recreation area.  They are moving forward with a subdivision because there are some buildings they want to keep for storage.  This may happen in the first quarter of next year.

Budget Concerns: Mr. Dalessio spoke to Mr. Colburn about not purchasing the snow-blower until the end of December when the Selectboard will know where the entire budget stands.  Mr. Kreissle sent out an email requesting permission to attend the NH Municipal Association Conference but Mr. Dalessio feels they should restrict as much spending as they can without jeopardizing services.  The Selectboard has encouraged all the Department Heads to be careful of their spending.  This is not a cash issue but rather to be sure spending will be level with what the voters approved.

Audit – Letter from Attorney Hockensmith to Roberts and Greene:  The Selectboard acknowledged receipt of the letter from Attorney Hockensmith to Roberts and Greene.  There was one lawsuit.

Audit – Letter to Roberts & Greene from Selectboard:  The Selectboard will read the letter that will be going to Roberts and Greene before they take action.  The letter acknowledges receipt of the audit for the period ending December 31, 2014.

Fall Mountain Food Shelf Advisory Meeting:  Mr. Dalessio spoke to Mr. Charles Montgomery and he said it was a favorable meeting.  Someone from Langdon agreed to be the Chair.  Mr. Montgomery has asked that a second person be appointed. The Selectboard will look for someone.

NEW BUSINESS:

True North Invoice – Town Clerk / Tax Collector Invoice:  Mrs. Edkins mentioned that Mr. Kreissle was concerned with this invoice as it is substantially more than the estimate.  Before he paid it he wanted approval from the Selectboard.  Mr. Dalessio pointed out that some of it is for the Town Clerk’s office computer support therefore some of that amount will come out of her budget line.  He will bring it back next week after he compares some notes he has.

Draft Letter to County Commissioners:  Mrs. Pschirrer received an email from Police Chief Paquette after he reviewed her draft letter to the County Commissioners.  It discusses the fact that the Walpole Police Department is working with juvenile offenders who must be transferred from Manchester Juvenile Detention Center to Keene for Court appearances.  Two officers are needed to transport juveniles.  The Walpole Police Department has only four full time officers so designating two to an all day assignment takes them away from covering the Town of Walpole.  They are requesting the assistance of the County Commissions to require the Sheriffs of Cheshire County to change their practice of not transporting juveniles to and from Court.  Another alternative is to establish a Juvenile Detention Center on this side of the State for easier access to the Court.  As soon as Mrs. Pschirrer receives additional information from Chief Paquette she will re-draft the letter.

 

Selectboard Meeting –October 22, 2015- Page 4

 

Job Descriptions – Solid Waste and Transfer Station:  Mr. Paul Colburn had brought in Job Descriptions for the Solid Waste and Transfer Station.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 7:26 PM.

The regular Selectboard meeting resumed at 8:27 PM.

OTHER BUSINESS:

New Form:  The Selectboard want to have a new form for the office a “Citizen’s Complaint” form.  This will clarify who files a complaint.

Drewsville Head Start:  Mr. Dalessio reported that the folks at the Drewsville Head Start promised to comply with the request to do something about the glaring light that is on at night.  If they do not comply he will write a letter to the owner.

Road Agent:  Mrs. Pschirrer reported that the Selectboard will have interviews for the Road Agent applicants during the week of November 9^th.  Mrs. Clough will be asked to set up the appointments for Tuesday, November 10^th.  The first one will be at 9:00 AM and a second one at 10:00 AM.

ADJOURNMENT: 

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 8:38 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 15, 2015

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich; Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:15 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were five people present in the audience.

PUBLIC BUSINESS:

Building Permit:

Avanru Development, Main Street, Map & Lot #012-013-004: Mr. Dalessio explained that this Building Permit is being modified to show that the up to 67 multi-family housing approved by the Planning Board November 13, 2012 will be built in phases with the first phase being 1 to 21.  Mr. Franks had submitted the set of plans as requested at the last meeting.  When Mr. Franks is ready to start to build 22 to 67 units he will have to come back in for another modification.  Mr. Franks asked if this will be vested for one year.  Mr. Dalessio confirmed that it would go back to the original date this Building Permit was issued therefore he needs to come back in on-or-before April 1^st, 2016.

Mrs. Pschirrer moved to approve the Permit for Building: 2015-43 modified, 2015-07 – 2014-10A Renewal for the Avanru Development Group, Ltd.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $88,294.91 for checks dated October 16, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved  to approve the Payroll voucher for the week ending October 10, 2015, in the amount of $18,886.11 for checks dated October 16, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,067.96 for the week ending October 10, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 8, 2015:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of October 8, 2015, as submitted.  Seconded by Mr. Dalessio.  With Mrs. Pschirrer and Mr. Dalessio in favor, the Minutes were approved.  Mr. Aldrich abstained as he was late coming into the meeting.

NON-PUBLIC SELECTBOARD SESSION – October 8, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard session of October 8, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• North Walpole Village District Board of Commissioners –

September 29, October 6, and October 13, 2015;

• Hooper Institute Committee – October 13, 2015; and
• Cold River Local Advisory Committee – August 27, 2015.

The North Walpole Village District Board of Commissioners meeting minutes dated October 13, 2015, mentioned that they signed and FAXed the MS535 report to the Department of Revenue Administration (DRA).  Mr. Dalessio mentioned that this was holding up the calculation for the tax rate.

OLD BUSINESS:

Letter From The Keene Sentinel: Delivery of ELF Magazine Within The Town of Walpole:  The Selectboard acknowledged receipt of a letter from the Keene Sentinel, dated October 7, 2015, regarding delivery of the ELF Magazine in the Town of Walpole.  It states that “The Sentinel respects the concerns that were expressed by the residents and have since taken the measures necessary to move the weekly delivery of the publication to utilizing the United States Postal Service”.  Mrs. Pschirrer will draft a response letter.

Food Shelf Advisory Board Meeting: Mrs. Pschirrer has not yet talked to Mr. Montgomery regarding this meeting.

New Hampshire Retirement Audit:  Mrs. Clough has one more thing she will finish tomorrow.  Mr. Kreissle expects they will have it ready next week.

2014 Financial Audit:  Mrs. Clough said Attorney Hockensmith will send the letter requested directly to the auditors.  The Selectboard would like a copy of the letter for the files.  Mrs. Clough left a message for Mr. Kreissle to check with Mr. Greene, auditor, to see if he received the letter.

Letter From Jean Robinson: Sidewalk On West Side of Elm Street:  Mrs. Pschirrer reported that Mr. Symonds from the Highway Department worked on the sidewalk last week; the work has been done.  Mr. Symonds also spoke to Ms. Robinson personally.  Mrs. Clough noted that Ms. Jill Robinson came to the window today and she was pleased with the job that was done on the sidewalk.

Letter to Mr. Lafayette:  Mrs. Pschirrer advised that on September 24^th, 2015, a letter was written to Mr. Lafayette requesting that he dispose of the collection of old appliances such as washing machines, etc. that are accumulating on his property.  He was given a 30-day window to clean it up.  She had a report that his pile is growing.  A follow-up letter will be prepared for the next meeting by Mrs. Pschirrer in the event the situation has not been resolved.

Southwest Region Planning Commission’s Fall Meeting Invitation:  Mr. Aldrich plans to attend this Southwest Region Planning Commission’s Fall Meeting on October 20^th, 2015.

NEW BUSINESS:

Public Hearing Notice: Designating Emergency Lanes:  Mrs. Pschirrer prepared a draft notice of a Public Hearing on the Emergency Lanes.  The three lanes are: Derry Hill Road, Ethan Lane and at the end of Reservoir Road to the access of the Hooper shelter.  She suggested talking to the Conservation Commission and their committee to see if they want anything else included.  Mr. Dalessio recommended that the Public Hearing be set for December 3^rd, 2015, at 5:30 PM.  This is just before their regular meeting on that date.

UNH Cooperative Extension Workshop on Forestry Laws For Municipal Officials:  Mrs. Clough had requested permission to attend this Workshop however they are in Auburn and in Lancaster on November 9^th and 10^th, 2015.   She is going to find out when one will be scheduled closer to Walpole.

Mrs. Pschirrer moved to give Mrs. Clough permission to attend one of the UNH Cooperative Extension Workshops on Forestry Laws For Municipal Officials scheduled on November 9^th and 10^th, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.     

Liberty Utilities Pole License Agreement:  Mr. Terrell had approved and initialed this Liberty Utilities Pole License Agreement request prior to his resigning.

Mrs. Pschirrer moved to sign the Pole License as requested.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Cheshire County Commissioners Office Press Release:  The Selectboard acknowledged receipt of the press release that the Cheshire County Commissioners re-financed the prison and saved approximately $1,400,000.00.

Cheshire County Conservation District Annual Meeting Invitation: The Selectboard received an invitation to attend the 70^th Annual Meeting of the Cheshire County Commissioners on November 5^th, 2015.

Planning Board Public Hearing:  Mr. Phil Carroll had brought in information relating to the Ruggiero Facility Public Hearing by the Planning Board.  The Selectboard will pass this information over to Mr. Jeff Miller, Chair of the Planning Board, and Mrs. Myra Mansouri, Chair of the Zoning Board of Adjustment.  Mr. Dalessio will email Mr. Jeff Miller to let him know the Selectboard has concerns about the timing issue because the Planning Board has not yet voted to approve or disapprove this application. 

NON-PUBLIC BUSINESS:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) and (b) Hiring. Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 6:55 PM.

The regular Selectboard meeting resumed at 7:32 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of October 15, 2015, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:55 PM.

OTHER BUSINESS:

2015 Budget:  Mr. Dalessio has concerns about the bottom line of the budget. He asked all the Department Heads to talk to Mr. Kreissle if they feel they are going to go over their bottom lines.  It is better to act sooner rather than later.  The Selectboard can make a decision to either freeze all spending other than salaries and necessary expenditures or go to discretionary spending until the end of the year.

Holiday Schedule: The Selectboard set the following Holiday Schedule for their regular meetings.  Only routine business will be conducted.

• Change Thursday, November 26^th to Wednesday, November 25^th, 2015 at 8:00 AM;
• Change Thursday, December 24^th to Wednesday, December 23^rd, 2015 at 8:00 AM;
• Change Thursday, December 31^st to Wednesday, December 30^th, 2015 at 8:00 AM.

ADJOURNMENT:

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 8:16 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

 

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 8, 2015

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; (Whitney Aldrich – late)

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were five people present in the audience.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $28,723.84 for checks dated October 9, 2015.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending October 3, 2015, in the amount of $19,147.98 for checks dated October 9, 2015.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,141.89 for the week ending October 3, 2015.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 1, 2015:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of October 1, 2015, as submitted.  Seconded by Mr. Dalessio.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – October 1, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard Session of October 1, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Dalessio.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Conservation Commission, Class 6 Subcommittee Workshop – March 26, 2015; and
• Conservation Commission, Class 6 Subcommittee Workshop – October 5, 2015.

Mrs. Pschirrer advised that the Selectboard should schedule a Public Hearing for the three emergency lanes before the end of the year.  It was agreed to schedule this in December prior to one of their regular Selectboard meetings.  No money for maintenance can be spent on these roads until after the Public Hearing and the Selectboard adopt them.  Emergency lanes will have to be cleaned; it is more labor than materials. The Conservation Commission is discussing putting trails on Class 6 roads but there will have to be further detailed conversations on that.  Enforcement will be needed for mountain bikes, ATVs, etc.

PUBLIC BUSINESS:

JACK FRANKS:  The Selectboard acknowledged receipt of a letter from Mr. Jack Franks’ attorney requesting a split of his Building Permit into two phases.  Mr. Dalessio had no problem with splitting it up but would like a set of plans to be attached to the Building Permit that reflects 21 units. The Building Permit states “for up to 67 units” therefore they will accept this modification.  Mr. Dalessio advised that they will have the paperwork ready to be signed for Mr. Franks at the Selectboard meeting next Thursday.

BUILDING PERMITS:

SAWYER, 632 River Road, Map & Lot #004-001-004:  Mrs. Pschirrer moved to approve Building Permit No. 2015-41 for Joseph and Sonia Sawyer to “Construct a 24’ x 32’ 1 story Wood & Utility Shed”.  This meets all the requirements.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

ENOKIDO & CROUSE, 192 March Hill, Map & Lot #009-033-000:  Mrs. Pschirrer explained that Building Permit No. 2015-42 is for Kashiyo Enokido and Tom Crouse to “Construct a 32’ x 28’ 2 story garage with an efficiency studio guest bedroom”.  This request violates the Zoning Board of Adjustment Ordinance, Article 17.B, which requires a common foundation.

Mrs. Pschirrer moved to reject Building Permit No. 2015-42.  The applicants can either talk to the ZBA about a Variance or withdraw their plans.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

OLD BUSINESS:

Food Shelf Advisory Board Meeting:  Mrs. Pschirrer reported that both Mr. Montgomery and Mr. Wilking attended the last meeting but she did not have a report at this time.

Town Ordinance, Procedure and Policy Manual:  Mrs. Pschirrer moved to approve the Town of Walpole Snow and Ice Removal Policy.  This is an amended policy.  A list of all the plow routes or which employee would operate a specific truck is not attached as it did not seem essential.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Mr. Dalessio requested that a copy of the policy be forwarded to Mr. Mike Symonds.  There should be a training record to acknowledge that all employees read and understand it.  It should be posted at the Highway Department.

New Hampshire Retirement Audit:  Mrs. Clough and Mr. Kreissle continue to work on this.

Primex Property Liability Application: Mr. Kreissle has this application therefore it can now be taken off the Agenda.

2014 Financial Audit: A letter was sent to Attorney Hockensmith requesting the information that the auditors have requested from him.

Letter from Cynthia Reeves:  The Selectboard acknowledged receipt of the letter from Ms. Cynthia Reeves, dated October 7, 2015.  A copy will be forwarded to Mrs. Myra Mansouri, Chair of the ZBA.

NEW BUSINESS:

Letter from Jean Robinson, Re: Sidewalks:  A letter was received from Ms. Robinson concerning the sidewalks in her area.  There is a drop-off of about four-to-five inches; they did not finish the work that should have been done to grade the area.  Mrs. Pschirrer asked Mr. Symonds to look at it.  Mr. Dalessio recommended that this should be kept on the agenda as a follow-up item.

SWRPC Annual Fall Meeting:  An invitation was received from the Southwest Region Planning Commission to attend their Fall Meeting at The Inn at East Hill Farm in Troy, NH on Tuesday, October 20, 2015.  This will be kept on the agenda under Old Business.

The Selectboard took a recess from 6:25 to 6:30 PM.

OTHER BUSINESS:

Fall Mountain Region School District:  Mrs. Jamie Teague came into the meeting to request that the Town issue a monthly check to them as soon as possible.  October is usually a difficult financial month.  Mr. Dalessio will request that Mr. Kreissle issue a check tomorrow plus be sure that the last monthly payment due in 2015 be paid before the end of the year.

Mr. Aldrich came into the meeting.

NON-PUBLIC SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (b) Hiring.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 6:44 PM.

The regular Selectboard meeting resumed at 7:13 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of October 8, 2015, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

OTHER BUSINESS (Continued):

New Auditing Company:  Mrs. Pschirrer recommended that they begin to think about a search for a new auditing firm.  Mr. Dalessio will talk about it to Mr. Kreissle tomorrow.

2016 Town Meeting Schedule:  Mrs. Pschirrer suggested that the 2016 Town Meeting Schedule should be posted; maybe put it in the Clarion.  It notes the time-tables for Warrant Articles, etc.

ADJOURNMENT:

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 7:34 PM.

Respectfully submitted,

Regina Borden, Recording Secretary