The Walpolean

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

JUNE 30, 2016

Selectboard Present:  Steven Dalessio (Chair); Peggy Pschirrer; Joseph Aldrich

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were two people in attendance.

ACCOUNTS PAYABLE:

Mr. Aldrich moved to accept the Accounts Payable check register in the amount of $219,025.56 for checks dated July 1, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

PAYROLL:

Mr. Aldrich moved to accept the Payroll voucher for the week ending June 25, 2016, in the amount of $25,834.26 for checks dated July 1, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mr. Aldrich moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,476.75 for the week ending June 25, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – June 16, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Selectboard meeting of June 16, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

SELECTBOARD MEETING – June 23, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Selectboard meeting of June 23, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – June 23, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session of June 23, 2016, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Walpole Zoning Board of Adjustment – June 16, 2016;
• Walpole Planning Board Workshop – June 28, 2016.

BUILDING PERMIT:

PUTNAM FAMILY REVOCABLE TRUST, 768 Valley Road, Map & Lot #011-043-004:  Mrs. Pschirrer moved to approve Building Permit No. 2016-26 for the Putnam Family Revocable Trust / Bruce A. & Tammie F. Putnam to “Demolish an existing 12’ x 8’ Sugarhouse and construct a new 14’ x 32’ 1 story Sugarhouse with storage loft in back half”, as submitted.  This Building Permit replaces No. 2016-10.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

ABATEMENT – Property:

78 WHITCOMB ROAD, LLC, PO Box 276, Map & Lot #025-009-000:  Mrs. Pschirrer moved to accept the Notice of Property Tax Abatement for 78 Whitcomb Road, LLC in the amount of $109.40.  This is to abate interest on 2015 taxes.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

TIMBER TAX WARRANTS and YIELD TAXES ASSESSED:

WALPOLE D and D, 97 Reservoir Road, Map & Lot #008-015-009:  Mrs. Pschirrer moved to approve the Original Warrant for Timber Tax Levy and Certification of Yield Taxes Assessed for Walpole D and D, Inc. in the amount of $34.21.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

WALPOLE D and D, 97 Reservoir Road, Map & Lot #008-015-001:  Mrs. Pschirrer moved to approve the Original Warrant for Timber Tax Levy and Certification of Yield Taxes Assessed for Walpole D and D, Inc. in the amount of $329.64.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

BERNARD SHERWIN, 220 County Road, Map & Lot #008-042-000:  Mrs. Pschirrer moved to approve the Original Warrant for Timber Tax Levy and Certification of Yield Taxes Assessed for Bernard Sherwin in the amount of $620.83. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

ORIGINAL WARRANT TIMBER TAX LEVY:  Mrs. Pschirrer moved to approve the Original Warrant Timber Tax Levy in the total amount of $984.68 for the following:

• Walpole D and D, Map & Lot #008-015-009;
• Walpole D and D, Map & Lot #008-015-001;
• Bernard Sherwin, Map & Lot #008-042-000;

Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Written Response to Police Station Safety Audit:  Mrs. Pschirrer moved to approve and sign the letter to the State of New Hampshire, Department of Labor, with reference to FID #20358779, written June 30, 2016, pointing out that the Town has corrected all the violations that Inspector Perry found at the Police Station.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Pleasant Street Signage and Striping:  Mr. Neary was unable to attend this meeting but will be back next week.  Mrs. Pschirrer felt it was clear to Mr. Rau that the Town will add striping at the edge of the road but there will be no sidewalk on Pleasant Street.

Gazebo Repairs: Mrs. Downing is in the process of waiting for other quotes for repairs to the Gazebo.  The Selectboard discussed additional damage that occurred from a recent rental.  They did not have permission to take a section down or put steps in.  Their deposit will not be returned.

Mr. Dalessio moved to increase the deposit for rentals of the Town Hall and Gazebo from $50.00 to $200.00.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

The Selectboard discussed adding a $50.00 surcharge for use of the kitchen to recover some of the renovation costs however no decision was made at this time.

Town Hall Kitchen:  Mrs. Pschirrer advised that Mrs. Andrea Goins emailed her to report that the Women of Walpole would like to contribute $400.00 toward the purchase of two home-type (not commercial) micro-waves.  They would buy them and bring them to the Town Hall if the Selectboard would approve this.

Mr. Dalessio moved to approve having the Women of Walpole buy two micro-waves for the Town Hall kitchen.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mr. Dalessio mentioned that they have to ask Mr. Mark Houghton about the purchase of a commercial dishwasher for the kitchen as the funds need to be spent this year.

South Entrance Handicap Access Railing Repair: The Selectboard is waiting for quotes for the repairs to the railing.

Employee Policy Handbook Update:  Mrs. Pschirrer continues to work on this project.

Town of Walpole non-DOT Drug Testing Policy: Mr. Dalessio is working on a Drug Testing policy.

North Road:  The Selectboard scheduled a site walk with Mr. Caskins on North Road for Wednesday, July 6^th at 4:30 PM.

NEW BUSINESS:

Credit Cards Accounts Administrator Letter: Mrs. Pschirrer moved to approve and sign the letter that the Selectboard makes Mr. Rich W. Kreissle the administrator for the Town’s credit cards held by the Department Directors.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Cemetery Deed, Lot D515 for Keith Sanctuary:  Mr. Dalessio moved to approve the Cemetery Deed for Lot D515 for Keith Sanctuary.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Cemetery Deed, Lot D443 for William and Myong-Hee Skofield: Mr. Dalessio moved to approve the Cemetery Deed for Lot D443 for William and Myong-Hee Skofield.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

2016 Forest Fire Warden Deputy / Reappointments:  Mr. Dalessio moved to re-appoint Mr. William E. Houghton as the Forest Fire Warden and to re-appoint the following Deputy Forest Fire Wardens:  Harry Boynton, Michael Flynn, Arthur (Jay) French III, Steven Grenier, Edward C. Hasselman, Mark E. Houghton, and Richard Hurlburt plus the appointment of William Crawford.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Boston Post Cane – New Recipient:  The Selectboard talked about running an ad in the Clarion and Walpolean to advise that they are looking for the oldest Walpole resident.  This resident will be the new recipient of the Boston Post Cane. If interested, contact the Selectboard office with your name and date of birth.  The ad will also include a note asking if anyone’s relative had been the recipient in the past that they notify the Selectboard office.  The Selectboard would like to have a plaque in the Town Hall with their names on it.

NON-PUBLIC SELECTBOARD SESSION:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel, (b) Hiring and (e) Pending Claims or Litigation.  Mr. Aldrich seconded the motion and, on a roll call vote by all in favor, the motion was approved at 7:06 PM.

The regular Selectboard meeting resumed at 7:14 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of June 30, 2016, will be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mrs. Pschirrer moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:30 PM.

OTHER BUSINESS:

Vilas Bridge and the Town of Walpole Wastewater:  Mr. Dalessio would say there is no immediate concern on the part of the Selectboard that our wastewater will stop flowing across the Vilas Bridge but the Selectboard does think it is prudent that they take steps to move the wastewater lines from going across the Vilas Bridge.  The Selectboard will look for alternatives.

Mrs. Pschirrer moved to request that Mr. Mark Houghton begin preliminary engineering on connecting South Walpole Force Main to North Walpole Collection System.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

ADJOURNMENT:  Mrs. Pschirrer moved to adjourn this meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 7:34 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

When I received these minutes they came with this explanation from Sarah Downing, “Due to a computer malfunction, we only have the first set of minutes for June 16^th. Initially, these were non-public minutes to be sealed. However, after review at last week’s meeting, it was deemed that these shall be public minutes.”  The hope is that Elaine Heleen’s computer gets fixed soon so we will have the remining minutes from the 16th. – Lil 

TOWN OF WALPOLE

PUBLIC SELECTBOARD MINUTES

June 16, 2016

Selectboard Present: Steve Dalessio (Chair), Peggy Pschirrer, Joseph Aldrich

NON-PUBLIC SELECTBOARD SESSION:

Mr. Dalessio moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (j) Consideration of Financial Information at 6:34pm.  Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved.

Thomas Goins gives the Town Treasurer’s Update.

• Cash transactions in the general fund are filed in a binder matching cash deposits and cash disbursements to original source documents thereby satisfying compliance issues.
• From the binder, it is easy to reconcile SBW bank statements on a monthly basis. The Treasure then reports to the Finance Director to support his reconciliation of the cash account in the general ledger.
• The Treasurer and Finance Clerk are working toward balancing out the cash flow.
• Vauchon & Clukey, a new auditing group was hired with a discount of $1,600.
• The Treasurer has 3 goals:
  • Compliance
  • Collateralize the General Fund
  • Finalize the Walpole Investment Policy
• Goins attended the NH Government Finance Officers Association annual meeting on May 5-6^th.
• The Treasurer met with JoAnn Klatskin, representative of PFM Asset Management, LLC on 6/10/16. She is an administrator for the NH Public Deposit Investment Pool (PDIP). This investment pool has much better rates of returns as compared with banking options. More discussion will come in the future.
• The Treasurer’s Bond is covered by Primex and so Indemnification is in compliance.
• The Treasurer would like to provide a quarterly report and asks the SelectBoard to give input to what they would like to see on that report.
• It is agreed that the time is not yet right for Procurement Cards
• A draft of the Investment Policy was given to the SelectBoard members for review.

Mrs. Pschirrer moved to adjourn this session.  Mr. Aldrich seconded, and the motion passed with all in favor at 7:16 PM.

Respectfully submitted,

Elaine Heleen, Acting Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

JUNE 2, 2016

Selectboard Present:  Steven Dalessio (Chair); Peggy Pschirrer, Joseph Aldrich

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were seven people in attendance.

BUILDING PERMIT:

HUGH and STEPHANIE MONTGOMERY, 153 Ramsey Hill Road, Map & Lot #010-038-001:  Mrs. Montgomery was present to respond to any concerns the Selectboard might have as this was put on-hold during their last meeting.  There was a question as to the location of the shed and their Current Use land.

Mr. Aldrich moved to approve and sign Building Permit #2016-23 for Hugh and Stephanie Montgomery to “Construct a 18’ x 14’ garden shed”, as submitted.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

PUBLIC BUSINESS:

OLD KEENE ROAD INTERNET SERVICE:  Mr. Paul Looney was present to advise that where he lives he does not get any wireless service and very little internet and cable service.  He distributed copies of a “Realtor Mag, Study: Speedy Internet Boosts Home Values” and provided explanations for the various sections he had tagged.  It states that Broadband has become a home shopper’s must have.  In fact, the speed of internet service is even having an influence on American’s biggest purchase – Their Homes. President Obama has a Federal Communications Commission to give more subsidies to the same big companies that have largely failed to invest in the networks we need.  Unfortunately a lot of this funding is not going to rural areas but rather things like increasing DSL service.  Affordable, reliable access to high speed broadband is critical for U.S. economic growth and competitiveness.  Mr. Looney has to use a dish for TV; a lot of people are now using their internet for TV service.  Some communities in this area have taken advantage of super-fast fiber-optic internet.  New Hampshire Fast Roads’ mission is to extend powerful broadband to the rural communities of western New Hampshire.  It is all around us but does not go through us.  It is expensive; about $40,000.00/mile.

Mr. Dalessio suggested that he might want to contact the County Commissioners.  Quite a while ago Mr. Jack Pratt (former Commissioner) came into a Selectboard meeting to advise that they were working to bring it through the Route 12 corridor; looping it around Walpole and going back toward Surry, etc.  Mr. Peter Graves is now Walpole’s representative to the County Commissioners.  The handout included a copy of a letter from Carol Miller, Director of Broadband Technology in Concord, NH, who provided Mr. Looney with a copy of a one-page Walpole Cable Franchise Agreement (Comcast) that the Town of Walpole Selectboard signed with Blodgett Appliance Co., Inc. of Alstead, NH, to bring a television signal to the inhabitants of the North Walpole Village Corporation, dated September 8, 1953.  At that time the only service provided was TV.  Mr. Looney asked the Selectboard to research this agreement to see if the citizens of Walpole are being serviced by this.  Mr. Dalessio noted that it was the North Walpole Village Corporation.  Mr. Looney feels that if Walpole is going to keep up with changes they need to study some of this.  He would be willing to reach out to businesses and other people in the community to do a study to look at their options.  He will reach out to Carol Miller to ask if she would come to a future meeting.  Mr. Dalessio advised that the Selectboard would welcome and support his assistance to chair a committee or group to look at it as they are interested in exploring options.  He suggested that Mr. Looney contact the Southwest Regional Planning Commission.

PLEASANT STREET ROAD AND SIDEWALK:  Mr. and Mrs. Jack Neary were present.  Mr. Neary explained that they were unable to attend the neighborhood meeting last week due to a family medical emergency.  He thought he had the Selectboard ready to agree on the necessity of a sidewalk for safety reasons but it appears that has now changed.  He feels there is room for a two-foot black-top sidewalk on the north side of the street.  His proposal is to put it on the opposite side of the street where people rarely park.  He is proposing it start where the cement sidewalk stops right now; give them a safety zone.  Mrs. Pschirrer pointed out that his neighbors were quite unanimous in that they wanted the sidewalk removed; they wanted parking and they did not want or need a sidewalk.  Mr. Dalessio pointed out that one of the problems with putting in the sidewalk is that they could not put in a two-foot sidewalk as they have to be done according to current DOT standards.  Mr. Neary requested that this situation be re-opened.  Mrs. Pschirrer reported that in addition to the workmen who answered numerous questions there were 13 residents in attendance at that meeting; only two families were not present (one of which was Mr. and Mrs. Neary).  She quizzed people thoroughly about the sidewalk and they were unanimous about not wanting one.  Mr. Neary noted that it is his right to have services on the street.  Mrs. Pschirrer replied that majority rules; one person cannot make a decision for the neighborhood.  Mr. Neary referenced the Warrant Article of 2008.  Mr. Dalessio pointed out that the decision to not put the sidewalk in was made after the meeting with the neighborhood folks.  Mrs. Pschirrer mentioned that there is no money in the budget for a sidewalk and she suggested that he put together a Petition for a sidewalk and have it signed by the property owners on the street.  Mr. Dalessio suggested he coordinate a meeting with all his neighbors and if there is a new consensus that goes beyond the previous official meeting the Selectboard will entertain it.  Mr. Neary asked for another meeting rather than the Selectboard stating this matter is closed.  The Selectboard agreed that another meeting will have the same results.  Mr. Dalessio said these neighbors want the sidewalk taken out to give them more space to park their vehicles.  Mr. Neary pointed out that they just came in to ask for another meeting but that was denied.  He will now consult with an attorney.

NORTH STREET RUN-OFF WATER PLAN:  Mr. Wayne Wallace asked if the Selectboard had received any options to resolve the run-off water problems on North Street.  Mrs. Pschirrer replied that they had received a report with three options from Mr. Fellows.  She outlined these options.  The most expensive one would probably require a Warrant Article in 2017 that would be voted on by the Town.  It would require an engineer’s study, more detail and estimates to do the project.  Mr. Wallace’s main concern is that the water coming off his property is damaging the property below him.  The Town should handle their own water.  Mr. Dalessio explained that they are looking at ways to handle the Town’s water problem on North Road.  The Selectboard advised that the Town is not allowed to do work on private property.  Mrs. Pschirrer mentioned they are looking at solutions and have more homework to do.  Mr. Wallace was given a copy of Mr. Fellows’ report. Mr. Dalessio feels there are a few things they could look at to try to reduce the water pressure situation a little.

ACCOUNTS PAYABLE:

Mr. Aldrich moved to accept the Accounts Payable Check Register in the amount of $24,570.92 for checks dated June 3, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

PAYROLL:

Mr. Aldrich moved to accept the Payroll voucher for the week ending May 28, 2016, in the amount of $21,854.89 for checks dated June 3, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mr. Aldrich moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,634.15 for the week ending May 28, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – May 5, 2016:  Mrs. Pschirrer pointed out that the Selectboard had previously approved the Minutes of the Selectboard meeting of May 5, 2016, but then it was pointed out to them that there was an error pertaining to their conversation about ADUs.  On page 3, the last sentence should read:  “The Selectboard feels that the Zoning Board and Planning Board needs to address this as a community; they should not stay with a common foundation” instead of “they should stay with a common foundation”.  The Minutes will reflect this change.

Mrs. Pschirrer moved that Mr. Dalessio post a notice in the Walpolean as follows:  “The Selectboard fully endorses the concept of detached auxiliary dwelling units and encourages the implementation of Section X of Senate Bill 146 which allows a town to set their own standards for detached dwelling units by both Zoning and Planning”.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING – May 26, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Selectboard meeting of May 26, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – May 26, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session of May 26, 2016.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Cold River Advisory Committee Meeting – April 28, 2016;
• Walpole Conservation Commission Meeting – May 2, 2016.

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

WOOD, Rick and Beverly, 5 Woodland Road, Map & Lot #011-031-000: Mr. Aldrich moved to sign the Notice of Intent to Cut Wood or Timber for Ricky and Beryl Wood off Walpole Valley Road, as submitted.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

OLD BUSINESS:

Primex Schedule of Exposures Summary:  Mrs. Downing reported that this is coming together.  Mr. Dalessio recommended that they give the Department Heads until Tuesday and then they will send the summary back to Primex as is.  They can make changes during the course of the year.  An up-date will be done every year.  On July 1^st the Walpole Fire Department will no longer be covered under the Town’s insurance policy for Workers Compensation.  The North Walpole Village District will no longer be covered under the Town’s policy for Property Liability and Workers Compensation insurance coverage.  Primex has submitted insurance packages to both the Walpole Fire Department and the North Walpole Village District.  This change is because they both have different EIN numbers; they are different entities.   At the end of June 2016 Mrs. Downing will request that PLT run a report on what claims are still open for their files.

Hazard Waste and Drinking Water Informational Mailing:  Mrs. Downing will contact Five (5) Maples about a cost to do the bulk mailing.

Employee Policy Handbook Update:  Mrs. Pschirrer continues to work on this update.

Grant Curbing Gift: Mr. Dalessio left a message for Mr. Boas to return his call to talk about this but he has not yet done so.

NEW BUSINESS:

Thank You Letter from The Community Kitchen, Inc.:  The Selectboard acknowledged receipt of the Thank You letter from The Community Kitchen, Inc. for their gift of $1,000.00.  In their letter they advised that 1,007 residents from Walpole were provided meals and food boxes during the past year.

Thank You Letter from The American Red Cross of NH and VT Region:  The Selectboard acknowledged receipt of the Thank You letter from the American Red Cross of NH and VT Region for the Town’s gift of $2,300.00.

Complete Streets Policy Development Workshop:  A notice was received from the Southwest Regional Planning Commission that there will be a Complete Streets Policy Development Workshop.  Most of this will apply to City of Keene streets.  The Selectboard do not plan to attend.

Native American Clean-up Debriefing Meeting:  Mr. Dalessio cannot attend the clean-up debriefing meeting but Mr. Aldrich will attend.

APC Unit Quote for Tax Collector and Town Clerk’s Office:  Mr. Dalessio reported that the computer battery died in the TC/TX’s office.  He called True North to get it straightened out.  They sent a quote for back-up batteries for all the PCs; it is about $400.00.  The biggest piece is that the back-up on the server is not adequate for the new server so he is looking at options; the cost is about $480.00.  By the next meeting he will have all the details worked out.  The total package should be less than $1,000.00.

Non-DOT Drug Policy:  Mrs. Downing explained that this was a part of the Youth check-list.  Mrs. Pschirrer and Mr. Dalessio wanted more time to review it.

NON-PUBLIC SELECTBOARD SESSION:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations.  Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:45 PM.

The regular Selectboard meeting resumed at 8:20 PM.

Mrs. Pschirrer moved that the Minutes of the Selectboard meeting of June 2, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mrs. Pschirrer moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 8:38 PM.

OTHER BUSINESS:

Gazebo:  Mr. Phelps will be asked if he could do the repairs to the Gazebo.

Highway Department:  Mrs. Pschirrer met with the Road Agent today to discuss lights.  He is calling the utility company today.  She asked Mr. Rau to specifically mention the Russell Street lights.  Mrs. Pschirrer also talked to him about a crosswalk by the Drewsville Store but it is on a State road.  The process is that the Selectboard would have to approve it and Petition the State.  Brenda Damaziak at the store would like a crosswalk from the Village Common to the store; the school bus stops on the Common side so she would like the youth to have a safe passage across the road.  It is a dangerous intersection.  Mr. Dalessio noted that Mrs. Damaziak is also having a problem now that the gas pumps have been removed.  Vehicles coming around the corner are cutting the corner short and going across her property.  She is thinking about putting whiskey barrels with flowers out to slow down the traffic.  Mrs. Pschirrer and Mr. Rau also talked about equipment.  He is going to buy a sprayer when he can; it is less than $4,000.00.  They are also looking for a new mower; right now they are using a homeowner mower.  It was noted that each year for two weeks we rent a roadside mower at a cost of $20,000.00/year.

Selectboard Office:  Mr. Dalessio asked Mr. Kreissle to add a monthly report for Income.  He will look at adding that.  They will then have a good financial report each month.

Walpole Leadership Academy:  Mr. Dalessio mentioned that the Walpole Leadership Academy students will be attending the Selectboard meeting next week on Wednesday, June 8^th at 6:00 PM.  The Selectboard will talk about their jobs and what they do.

DARE Program:  Mr. Dalessio and Mrs. Pschirrer will be attending the DARE Program on June 7^th at 11:30 AM.  .

Safety Committee Meeting:  Mr. Dalessio pointed out that they need to schedule a Safety Committee meeting.

Staff Meeting:  The next Staff meeting is scheduled for Thursday, June 16^th at 5:00 PM.

ADJOURNMENT:

Mrs. Pschirrer moved to adjourn this meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 8:50 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

Sarah Downing forwarded these additional minutes that were no longer being considered sealed minutes. – Lil

TOWN OF WALPOLE

NON-PUBLIC SELECTBOARD SESSION #2

JUNE 8, 2016

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; Joseph Aldrich

Call To Order:  Mr. Dalessio called this Non-Public Selectboard Session to order at 8:10 PM.

Reputations:  The Selectboard had received copies of the Engineer’s report on the Vilas Bridge that was done in March 2016.  Mrs. Downing was asked to send a copy to Ms. Cheryl Mayberry.  After Mr. Dalessio read the report he talked to Mr. Mark Houghton about it as he had concerns.  He asked Mr. Houghton if he felt the Town of Rockingham Selectboard and Village of Bellows Falls Trustees would panic after they read the report and Mr. Houghton said he did too.  The bridge is deteriorating a lot faster than they anticipated.  Mr. Houghton is reviewing the emergency plan.  If something would happen they would immediately shut down the sewer flow and transport with trucks to Bellows Falls and/or the second plan is to trench to Green Street where there is a manhole they could connect to and it would go across the Arch Bridge.  He will contact the DES and keep the Selectboard informed.  FairPoint also has cables underneath the bridge.  Mr. Dalessio does not feel they will see much activity on their agreement in the near future.  They do not plan on attending the Rockingham/Bellows Falls Joint Meeting on June 14, 2016.

The Zoning Board of Adjustment will be meeting on Wednesday, June 15^th.  The Walpole Leadership Academy students will be attending this meeting.  Mr. Dalessio will email the Fink letter to Mrs. Pschirrer for delivery to Mrs. Mansouri.

Adjournment:

Mrs. Pschirrer moved to adjourn this Non-Public Selectboard Session. Mr. Aldrich seconded the motion, on a roll call vote with all in favor, the meeting was adjourned at 8:20 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

JUNE 8, 2016

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; Joseph Aldrich

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were sixteen people in attendance.

Mr. Dalessio advised that the Selectboard will provide explanations of the various Agenda items, as they are presented, for the Walpole Leadership Academy students.

ACCOUNTS PAYABLE: 

Mr. Aldrich moved to accept the Accounts Payable check register in the amount of $305,915.16 for checks dated June 10, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mr. Aldrich advised that this includes two distributions to the Walpole Fire District in the amounts of $100,000.00 and $175,000.00.

PAYROLL:

Mr. Aldrich moved to accept the Payroll voucher for the week ending June 4, 2016, in the amount of $22,138.11 for checks dated June 10, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mr. Aldrich moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,932.99 for the week ending June 4, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – June 2, 2016:  Mrs. Pschirrer moved to accept the Minutes of the regular Selectboard meeting of June 2, 2016, as presented.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – June 2, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session of June 2, 2016, as presented.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

BUILDING PERMITS:

JAMES and KATHLEEN WHITON, 100 March Hill Road, Map & Lot #009-012-002-3:  Mr. Aldrich moved to grant Building Permit No. 2016-24 for James and Kathleen Whiton to “Construct a 24’ x 24’ Garage”, as submitted.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

ABATEMENTS and REFUNDS – Property:

SICHLING, 30 Cray Road, North Walpole, Map & Lot #028-124-001:  Mr. Aldrich moved to approve and sign the Notice of Property Tax Abatement Refund in the amount of $1,504.00 for Laura Sichling.  This was billed in error.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

SUPPLEMENTAL TAX WARRANT: 

JOANNE L. GAY, 2011 Living Trust, North Walpole, Map & Lot #028-124-001:  Mr. Aldrich moved to approve and sign the Supplemental Tax Warrant, Tax Year 2016 1^st Issue, Town of Walpole, State of New Hampshire, for Gay 2011 Trustee, Joanne L. Gay, Trustee in the amount of $1,504.00.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

OLD BUSINESS:

Hooper Institute Youth Employee Job Descriptions:  Mr. Dalessio noted that the State is watching towns carefully.  Last year we did not have job descriptions for all the youth.  They do a lot of different jobs and are Town employees but their salaries are reimbursed from the Hooper Trust.  Mrs. Eloise Clark provided the job descriptions; copies went to the mentors so they know what the youth can and cannot do.

Mr. Aldrich moved to accept the job descriptions for the Hooper Institute Youth. Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Hazard Waste and Drinking Water – Informational Mailing:  Mrs. Downing is waiting for a quote for doing the mailing.  Mr. Dalessio advised that the New Hampshire Department of Environmental Services requires that the Town send out a notice to all of the people on the water system about the Hazard Waste and Drinking Water.  It gives helpful tips on protecting the water.

Employee Policy Handbook Update: Mrs. Pschirrer mentioned that they have a meeting coming up on June 14^th at 8:30 AM.  Mr. Dalessio said this is a large project as the Employee Policy Handbook had not been up-dated in a number of years.  When it was written the last time not all the Department Directors were invited to participate.

Grant Curbing Gift:  Mr. Dalessio pointed out that they are still looking into this.  The gift was for materials to extend the granite from the church to the Boas driveway but the job itself is expensive for the installation.  The person knows we may give the gift back.  The Selectboard will take one more look at the project to see if they can find someone to do it.  Restoring the landscaping is expensive.

Town of Walpole Non-DOT Drug Testing Policy: The Selectboard has not yet looked thoroughly at this.  This policy turned up but they had not seen it before.

Gazebo Repairs: Mrs. Downing reported that Mr. Phelps will create a quote this week.  A donation for a maintenance fund had been given to the Town to make repairs.  Mr. Dalessio mentioned that the flags are getting torn up so they should be replaced.

NEW BUSINESS:

Oath of Office – Dean Wright, Full-time Police Officer:  Mr. Dalessio announced that it is a pleasure to let people know that we have hired Dean Wright as a full-time Police Officer.  He had been working part-time for the department for some time and is certified.  Officer Noah Sanctuary who had been with the department for about three years has resigned and is working for the State Police.  We are not increasing the staff.   It costs about $9,000.00 to get an officer certified therefore it is a benefit to the Town if the officer is certified.

Mr. Aldrich moved to sign the Oath Of Office for Dean Wright.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Garland Lumber Co. – Contract Extension:  Mrs. Pschirrer moved to approve and sign the Timber Sale Agreement Extension between the Town of Walpole and Garland Lumber Co., Inc. pertaining to the sale of stumpage from the Walpole Watershed Town Forest; it was entered into on November 2014 and is extended to expire on March 31, 2017.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Responding to a question Mr. Aldrich advised that they started this harvest last year but could not complete it because the ground thawed sooner than anticipated.  This extends the agreement by one year.

Town of Walpole Facebook Page:  Mr. Aldrich talked about creating a Facebook page.  He feels there are three levels:  1) Have it operate as a bulletin board; 2) Have it for private messages; and 3) Comments are allowed.  He asked for opinions on how they would like to see it.  Mrs. Pschirrer asked how it would be an advantage because we have a web-site.  Mr. Aldrich feels a Facebook page would be easier to maintain; it is a place to communicate.  He wanted to have the discussion.  A student felt it is okay to post controversial items but not offensive ones. Mrs. Pschirrer has reservations about doing it at all.  She would rather focus on our web-site.  Mr. Dalessio is the operator of the web-site but it is a great opportunity for somebody to volunteer to take it over.  It is easy to maintain.  Following the discussion Mr. Dalessio suggested that they hold-off on the Facebook page for now.  The concern is that there will be too many places where there is information and it all has to be maintained.  It might be a good place for the Leadership Academy to test it and see what they can do with it.

Citizen’s Report Form – Town Clerk/Tax Collector Hour Information: Mr. Dalessio noted that another thing the Selectboard instituted about a year ago was a Citizen’s Report Form.  If someone calls in or comes to the window and is not happy about something their report will go on one of these forms.  It allows the Selectboard to track the issue through its process.  Each month they look through the binder to see what the status is until it is resolved.

RECESS SELECTBOARD MEETING:

Mrs. Pschirrer moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved at 7:15 PM.

The regular Selectboard meeting resumed at 7:23 PM.

OLD BUSINSS (Continued):

JACK and NANCY NEARY:  Mr. and Mrs. Jack Neary submitted a proposal to the Selectboard for their consideration as a safer alternative on Pleasant Street.  Mr. Dalessio explained that the Town is working on Pleasant Street to replace the old water main; it will then be re-paved.  The sidewalks on the south side of the street were in deplorable condition.  The question came up as to what to do with the sidewalks.  A meeting was held on the street with all the neighbors, unfortunately Mr. and Mrs. Neary could not be there due to a medical emergency, and a decision was made to take out the sidewalks and widen the street.  Mr. and Mrs. Neary would like to see the sidewalks restored but it is not in the picture at the moment therefore Mr. Neary is proposing that they put a “No Parking” sign on the north side so vehicles do not park on both sides of the street.  There should be some striping of lines marking a walking area adjacent to the lawn on the north side.  Mr. Dalessio feels they should discuss this proposal with Mr. Mike Rau, Road Agent, and Police Chief Paquette.  They will get back to Mr. and Mrs. Neary as it appears to be a good idea.

Mr. Dalessio advised that this concludes the Public meeting.  The time was 7:39 PM.  He looks forward to seeing the Walpole Leadership Academy students at the Planning Board meeting on June 14, 2016.

NON-PUBLIC SELECTBOARD SESSION:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations.  Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:42 PM.

The regular Selectboard meeting resumed at 7:62 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of June 8, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mrs. Pschirrer moved to recess this Selectboard meeting.  The Selectboard will return to their meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 8:08 PM.

NON-PUBLIC SELECTBOARD MEETING #2:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session #2 pursuant to RSA 91-A:3 II to discuss (c) Reputations.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved.

The regular Selectboard meeting resumed at 8:21 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session #2 of June 8, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

ADJOURNMENT:

Mrs. Pschirrer moved to adjourn this meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 8:22 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

Walpole Planning Board

Town Hall

June 12, 2016 Minutes

7 pm

Presiding: Jeffrey Miller (Chair), Robert Miller (Vice-Chair), James Aldrich, (Secretary), Steve Dalessio (Selectboard Representative), Dennis Marcom, Jason Perron, Jeff White. Alternates: Ed Potter and Joanna Andros.

Recording:  Marilou Blaine. These minutes are unapproved and will be reviewed at the July 2016 meeting for corrections, additions and/or omissions.

Meeting Opened: Mr. J. Miller, Chair, called the meeting to order at 7 pm.

Roll Call: There was a quorum of members so no one was needed to fill in.

Minutes: Mr. R. Miller made one correction to the May minutes. On page 3 the word “question” should be changed to “motion.” A motion was made to accept the May 2016 minutes as amended. The motion was seconded and the board unanimously agreed.

Old Business: Public Hearing for Eric Frink, 131 Merriam Road, Town Map 3, Lot 54, Rural/Agricultural District. Mr. Frink is in the process of getting a Federal Firearms License to sell     firearms from his home. He received a Special Exception from the Zoning Board with certain         conditions and was before the Planning Board to get a recommendation from the Board. 

Mr. Frink explained to the Board that he wanted to sell firearms to his family and friends from his home. He did not plan to advertise, would not have a shooting range, would limit his customers to 20 customers a month and would not advertise. He received a conditional special exception from the Zoning Board last month and was looking from a recommendation from the Planning Board. 

Mr. Miller said the motion would be for a recommendation of not a recommendation for Frink to sell firearms from his home.

Mr. Aldrich said that there are eight conditions that the Zoning Board put in their approval. Most of these things are not enforceable. Number 1, operating from his house from 9-5 on Saturday and Sunday. “That’s fine,” Mr. Aldrich said. Conditions:

2. Federal and state permits must be obtained and approval of the Walpole police chief is required. Mr. Aldrich said, “I just renewed my FFL and I have a form and take it to the police and check yes or no. I checked yes and a copy is made. The police chief doesn’t sign anything.”
3. If any of these permits are amended, suspended or renewed, the change must be filed with ZBA. ”I renewed my license and I didn’t let the ZBA know. I don’t think the ZBA has any jurisdiction of my FFL license. That’s controlled by the federal government and the state of New Hampshire.”
4. No more than 20 customers sales per month. “I had 40 sales this month. Mr. Frink might have one sale on a Saturday and sell 18 more the next day on the Internet and ship them out.” Mr. Aldrich asked how can you keep track of that? “Who’s going to go up and count the vehicles in his yard.”
5. No unsold inventory. Mr. Aldrich said, “The inventory is what he’s purchased, it was sold to him. The Alstead Gun shop had unsold inventory and when someone comes into buy a gun, it becomes sold.
6. No advertising of firearms or ammunition. Mr. Aldrich said, “It’s been covered all up and down the Connecticut River Valley and probably to the Seacoast by now.  It’s been in the Clarion, The Walpolean, minutes have been posted.”
7. No firing range for customers can exist on the property. Mr. Aldrich said, “I have a firing range behind my house. Any one can shoot on my firing range. My neighbors.  Mr. Frink has some 77 acres and if he decides go out and shoot a gun, he’s entitled to so do if he does it safely. I don’t think that can be enforced.”

8. Operations cannot be changed or expanded without returning to the ZBA for permission.” That’s OK by me.”

Mr. Aldrich said all these things are covered by federal and state laws and he didn’t see how any of them could be enforced by the ZBA.

Mr. J. Miller said he agreed with Mr. Aldrich‘s comments but the matter is out of the Planning Board hands. The Zoning Board agreed to these conditions. If Mr. Frink has the same concerns as Mr. Aldrich, he has the right to appeal the decision and to a rehearing. The Planning Board recommends or not recommends.

Mr. Dalessio asked if the special exception was in rural/agriculture district and wondered why he needed a site plan. He said Frink didn’t need a site plan. It wasn’t required.

Mr. Miller said the ZBA asked Mr. Frink to come here to vote on a recommendation or not a recommendation.  It’s part of the criteria to have a nonbinding recommendation from the Planning Board.

Mr. Marcom made  motion to recommend.  Mr. R. Miller seconded the motion and it passed unanimously.

Lot Line Adjustment – Aquilla Gorton request for Public Hearing for a Lot Line Adjustment, Town Map 8, Lot 118-1 and annex one-tenth acre from Lot 119 to make a total acreage of 11 acres.

Mr. Gorton said he wants this Lot Line Adjustment for his heirs so there can one be building lot and the possibility of the rest in current use.

One lot belongs to Mr. Gorton and the other to a sister-in-law of Mrs. Gorton. Mr. Gorton said he was waiting for the surveyor and the surveyor may not get back to him until August.  He needs the surveyor map and Mylar for the Public Hearing. The secretary will keep in touch with Mr. Gorton. The Board made a motion to hold a Public Hearing in August and if the maps are not ready then to extend the hearing to the following month.  The motion was seconded and approved by the entire Board. 

New Business:

            Lot Line Adjustment Map 20, Lot 76    .

Ms. Cindy Westover and Dr. Chuck Shaw were representing the Congregational Church. The abutting property to the east is owned by Walpole Chocolate LLC and there is a row of pine trees. The land is in back of Walpole Chocolate and in back of the Congregational Church. The church has been taking care of the property and the church council is now asking the owners of Walpole Chocolate to donate ownership of that 60-foot-by-123-foot space to the Congregational Church and annex the property up to the row of pine trees. Ms. Westover said she is getting an appraisal of the property, which the church will acknowledge as a donation. The owners of Walpole Chocolate are willing to donate this piece of property. Dr. Shaw is organizing the survey.

Ms. Westover asked what was needed.  Mr. J. Miller said three copies of the map and a Mylar. An application has to be filled out and a fee for a Lot Line Adjustment plus $8.00 for each abutter.

Ms. Westover requested a Public Hearing for a Lot Line Adjustment for the second Tuesday in July.  A motion was made to hold such a hearing, it was seconded and unanimously approved by the Board.

Northcott brothers, Dan and Ben, known as the Fuzzy Brothers, were before the Planning Board to discuss the change of use in the property they recently purchased at 15 Saw Mill Lane. The entire lot is 105 acres.                                                                     

            Mr. Ben Northcott said that he had a letter showing a new driveway permit and a letter from the Walpole Fire Department recommending that the apartment be removed from the shop area for safety reasons. The apartment dwellers will move to a house on the property. They will also use a shed as storage. In its place, the former apartment will be an office. The barns on the property will now be used to repair and store large equipment. He also talked to the Road Agent and since the house and the shop will now have their own driveways, he recommended that the addresses now be Old Cheshire Turnpike.

This lot Northcott was talking about had been subdivided before. The current driveway will not be used and the entrances into the barns will be from the back. That’s where the shop work and storage of large equipment  will be. The barns are abutted by field and pasture on one side that is sometimes used by Fall Mountain students for their cows. It will stay as farmland and the field is hayed by Chris Gowdy. Parking will be in an area between the buildings. Much of the property is wooded.

Regarding a fence – it would start from the back side and go across beyond the small shed. There would be a fence up to the driveway. He said he would prefer not to put a gate unless it’s required. It would be a 15-foot-opening. Some areas are already wooded but one area where trees are sick and dying may need to be fenced as well.

He said the only area where people can see is in up the driveways. They are not looking at changing any of the buildings. The cost would be the fence and painting the buildings.

The company is called Cheney Hill Realty. The company that would be storing equipment is Fuzzy Brothers LLC.

Ms. Myra Mansouri said her concern was people getting onto the property. Kids get curious, she said.

Mr. B. Northcott said it is a long way into the property and to fence it off entirely would be difficult because of the terrain. He said he could post signs. The location of the house is 50 feet higher and on an old gravel bank . The barns are about 150 feet off the road. Currently if you go by you’ll see a lot of junk left from the saw mill. The person renting now is a logger so he has his skidder.

Mr. Dalessio said, anything you do will be an improvement. Painting is a good idea for a start. He also said he was not opposed to trees as a fence. Mr. B. Northcott said they could put in some Christmas trees and that would block it year round and be more pleasant to look at.

There have been a few neighbors who use the property for four wheelers, which has been bothersome. The current tenant has been good at keeping them off. “Our thought is the same as his and we don’t want four wheelers,” Mr. B. Northcott said. A ski mobile trail would be alright.

Mr. B. Northcott asked if would be appropriate to post. He doesn’t want to post the entire property but just where they are working could be posted. Board members suggested signs such as Private Property would be sufficient.

The calculated cost would be $500 – $600. There was a question whether or not a Site Plan was applicable. Mr. Miller suggested he be put on the agenda for a continued preliminary discussion about the checklist and whether or not some items could be waived. Mr. B. Northcott said he would be there.

Mr. Dalessio asked about lighting. Mr. B. Northcott said just the opposite. He taking out lighting and there would be no signage.

Workshop meeting

Mr J. Miller asked the Board if it wanted to meet the 4^th Tuesday. The Board agreed and voted to have a general workshop.

Mr. Aldrich made a motion to adjourn at 8:45 pm. The motion was seconded and passed by the Board.

Respectfully submitted,

Marilou Blaine

Steve Dalessio asked that I post these corrections to the May 5 minutes. – Lil

The following appeared on page 3 of the May 5^th Minutes of the Select Board as it relates to Auxiliary Dwelling Units or ADUs:

“The creation of ADUs will help people to age in place, and it will create a greater supply of housing for the young professions we want to live here. The Select board feels they need to address this as a community; they should stay with a common foundation. “

The last sentence should read:

“The Select board feels they (Zoning and Planning) need to address this as a community; they (Zoning and Planning) shouldn’t stay with a common foundation. “

The Select Board fully endorses the concept of detached auxiliary dwelling units and encourages the implementation of Section X of Senate Bill 146 which allows a town to set their own standards for detached dwelling units by Zoning and Planning.

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

MAY 26, 2016

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; Joseph Aldrich

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were two people in attendance.

ACCOUNTS PAYABLE:

Mr. Aldrich moved to accept the Accounts Payable check register in the amount of $75,816.95 for checks dated May 27, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

PAYROLL:

Mr. Aldrich moved to accept the Payroll voucher for the week ending May 21, 2016, in the amount of $20,124.67 for checks dated May 27, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mr. Aldrich moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,390.33 for the week ending May 21, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – May 12, 2016 – Correction Request:  Mrs. Pschirrer advised that there should be a correction on page 3 of the May 12, 2016, Selectboard meeting minutes as follows:  the Selectboard received a Thank You letter from the “Cheshire YMCA” rather than the “Meeting Waters YMCA” for the Town’s donation to Camp Takodah.

SELECTBOARD MEETING – May 19, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Selectboard meeting of May 19, 2016, with the following spelling correction: page 1, line 8, change “he would not object is there was” to “he would not object if there was”.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

STAFF MEETING – May 19, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Staff Meeting of May 19, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION #1 – May 19, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session #1 of May 19, 2016, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION #2 – May 19, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session #2 of May 19, 2016, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• North Walpole Village District Board of Commissioners – May 17, 2016;
• Zoning Board of Adjustment – May 18, 2016.

Mr. Dalessio advised that the Selectboard will comment on the Special Exception conditions for Mr. Eric Frink at a future ZBA meeting.

BUILDING PERMITS:

RASCAL BABY, LLC. Rascal Mountain Lane, Map & Lot #011-033-001: Mr. Aldrich moved to grant Building Permit No. 2016-18 for Rascal Baby LLC to “Construct a 24’ x 24’, 3 story attached silo”, as submitted.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

SHELDON and JENNIFER SCOTT, 676 County Road, Map & Lot #005-035-000:  Mr. Aldrich moved to grant Building Permit No. 2016-19 for Sheldon and Jennifer Scott to “Install a ground mounted photovoltaic system”, as submitted.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

PETER GRAVES, County Road, Map & Lot #005-010-000:  Mr. Aldrich moved to grant Building Permit No. 2016-20 for Peter Graves to “Build a 16’ x 28’ Horse Barn”, as submitted.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

ROBERT and PATRICIA MALILA, 38 Crehore Road, Map & Lot #003-043-000:  Mr. Aldrich moved to grant Building Permit No. 2016-21 for Robert and Patricia Malila to “Convert part of house into a garage”, as submitted.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved. 

IVAR and EMILY FRITHSEN, 507 Wentworth Road, Map & Lot #005-002-007:  Mr. Aldrich moved to grant Building Permit No. 2016-22 for Ivar and Emily Frithsen to “Construct a 24’ x 12’, 1 story shed”, as submitted.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved. 

HUGH and STEPHANIE MONTGOMERY, 153 Ramsey Hill Road, Map & Lot #010-038-001:  There was a consensus of the Selectboard to put Building Permit #2016-23 on-hold pending receipt of additional information.    

LETTERS TO BE SIGNED:

JACK and BARBARA FRAUNFELDER, re: Thank You Note for Refrigerator:  Mrs. Pschirrer moved to send a Thank You letter to Jack and Barbara Fraunfelder for the refrigerator they have donated to the Town.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved. 

JACK and NANCY NEARY, re: Pleasant Street Sidewalk:  Mrs. Pschirrer wrote a letter to Mr. & Mrs. Neary as a result of the discussion during the meeting last week.

Mr. Aldrich moved to sign the letter to Jack and Nancy Neary regarding the sidewalk on Pleasant Street.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

OLD BUSINESS:

Hooper Institute Youth Employee Job Descriptions:  These will be discussed at the next meeting.

Employee Policy Handbook Update:  Mrs. Pschirrer continues to work on this.     

Granite Curbing Gift:  Mr. Dalessio is going to talk to Mr. Ray Boas about his offer for granite curbing from the church to his driveway.  No decisions have been made.

NEW BUSINESS:

Town of Walpole Expenditure Comparison Report by Department:  The Selectboard reviewed the Expenditure Comparison Report.  Mr. Dalessio advised that they are now going into their high expense time of the year.  He asked Mr. Rich Kreissle to add a second page to the monthly report for the Warrant Articles.  It looks like everything the Department Heads asked for are capable of being done within the $88,000.00 budgeted.  He asked that they hold off on the doors until all the roofs are done.

Mrs. Pschirrer suggested that a letter be written to the Women of Walpole to ask if they would consider donating a microwave for the kitchen as they have been interested in the refurbishing of the Town Hall kitchen.  Mrs. Downing pointed out that the window in the kitchen needs to be replaced and the frame repaired; she will get a quote.  Mr. Houghton was going to take care of the dishwasher.  Mrs. Pschirrer said that they really want to finish the kitchen.  Mr. Dalessio noted that it needs to be done by the end of this year or they will lose the balance of the money set aside for this project.

Thank You Letter from Hooper Hill Hoppers Snowmobile Club:  The Selectboard acknowledged receipt of the Thank You letter from the Hooper Hill Hoppers Snowmobile Club for allowing them access to the land.

NH Department of Environmental Services; Letter of Compliance:  A letter of compliance was received from the DES to advise that RMI has addressed the noted bio-solids deficiencies.  A copy of the letter will be forwarded to the Conservation Commission.

NH Department of Labor Inspection Report of April 20, 2016:  A letter was received from the NH Department of Labor relative to the Inspection Report of April 20, 2016.  The last violations at the Police Station have been taken care of.  Mr. Dalessio will draft the response letter for next week.

Drug Testing for Youth Workers:  The Selectboard had a discussion about having seasonal employees who have direct contact with the youth be drug tested and have background checks; it would be all the pool employees and camp workers.  This would not be required for the employees who do not manage other youth.  Mr. Dalessio felt that all seasonal employees of the pool will require drug testing prior to the start of work. Background checks will be required at the State level.  This will also apply to camp counselors.  Mr. Dalessio asked Mrs. Downing to start looking for an on-line video or buy a CD or DVD for youth protection training.   Primex might have something that can be used.                        

NHMA Workshops – re: Hosting:  Mr. Kreissle would like to offer our facility to the New Hampshire Municipal Association to do Workshops.  The Selectboard had no objections.  A screen and projector will be purchased as funding was included in the budget.

Employee Pool Passes:   Following a discussion the Selectboard agreed that Town employees and their immediate family members are eligible for free pool passes.  Mrs. Pschirrer will add this to the Employee Policy Handbook up-date.

Hazard Waste and Drinking Water Informational Mailing:  The Selectboard discussed options for doing large mailings.  Mr. Dalessio recommended that they call Mr. Gary Henderson in Putney at Five (5) Maples as they do bulk mailings.  Mrs. Downing will check on this.           

Primex Schedule of Exposures Summary:  The Selectboard reviewed the Primex Schedule of Exposures Summary.  Mrs. Downing pointed out that the deadline is next week.  Mr. Dalessio felt they should attempt to have more accurate figures.  There are no fire trucks.  Mrs. Pschirrer thought the assessment for the Hooper Institute was high.  Mr. Dalessio recommended that they make some copies and distribute them to the Department Heads and ask them to verify the buildings, vehicles and equipment and add anything that is missing.  Mr. Mark Houghton will be asked to check if the values of the water and sewer items are realistic.  Mr. Dalessio is concerned about the value of contents.  It would be interesting to see if the building values are close to the Avitar values.

NON-PUBLIC SELECTBOARD SESSION:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations.  Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:45 PM.

The regular Selectboard meeting resumed at 8:06 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard session of May 26, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mrs. Pschirrer moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 8:29 PM.

OTHER BUSINESS:

Safety Repairs: The Selectboard members decided to put safety repairs in the Department line items even if it will cause an over-ride in that line for now.  This is due to the fact that these were not included in their budgets.  It will be easier to keep track of these safety repairs and the cost.

Walpole Leadership Academy:  Mr. Dalessio mentioned that at the Walpole Leadership Academy students will be attending the Selectboard meeting on June 8^th.  He will let the Selectboard know what the format will be at the next meeting. This meeting will be held in the Meeting Room due to the number of people that could attend.  This meeting will begin at 6:00 PM.

North Street: The Selectboard reviewed the report from Mr. Fellows on the North Street area drainage problems.  He outlined three options.  Mrs. Pschirrer will discuss this with Mr. Rau.  Mr. Wallace will be notified that the report has been received and will be discussed at the next Selectboard meeting on June 2^nd.  He will be asked to notify the other property owners that are affected by this problem.

Memorial Day:  There will be a Memorial Day parade and service on Monday, May 30^th.  It will start at 11:30 AM.  Mrs. Pschirrer will be the guest speaker.

ADJOURNMENT:

Mrs. Pschirrer moved to adjourn this meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 8:44 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

Sarah Downing asked that I note the following correction to the minutes of the May 12th meeting as well as alert all to the change in meeting time for the Selectboard meeting next week.

The corrected item should read:

“The Selectboard acknowledged receipt of a Thank You letter from the Cheshire County YMCA for the appropriation of $700.00 for Camp Takodah.”  

and:

 The Selectboard meeting of Thursday, June 9^th, 2016, will be on Wednesday, June 8^th, 2016, at 6:00 PM.  Members of the Leadership Academy will be attending.

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

MAY 19, 2016

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; Joseph Aldrich

CALL TO ORDER:  Mr. Dalessio called this meeting of the Selctboard to order at 6:25 PM in the Walpole Town Hall.  Prior to this meeting the Selectboard had a monthly meeting with the Staff.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people in attendance.

NON-PUBLIC SELECTBOARD SESSION:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session #1 pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations.  Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved.

The regular Selectboard meeting resumed at 6:33 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of May 19, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mrs. Pschirrer moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:05 PM.

PUBLIC BUSINESS:

1. JACK NEARY: Mr. Jack Neary and Mrs. Nancy Neary came into the meeting. Mr. Neary discussed the sidewalk on Pleasant Street.  When his grandchildren come to visit he would like them to have a sidewalk like his own children enjoyed.  Mrs. Pschirrer advised that there is no money for the sidewalk in this year’s budget.  Mr. Neary explained that money was put aside for that sidewalk on Pleasant Street under an Article that was approved by the voters; it was non-lapsing.  The money was set aside to do the sidewalk in conjunction with the Water Project.  Mr. Dalessio asked if there is a sidewalk on Pleasant Street.  Mr. Neary replied that there is a sidewalk on Pleasant Street across the street from his house; but he is not asking that it be in front of his property although he would not object if there was a sidewalk there.  His concern is that the existing sidewalk is deteriorating.  Mr. Dalessio pointed out that they would do some research to find that Article.  If that is the case they certainly need to look into why it was not done.  He advised that Pleasant Street will be dug up soon for the water line replacement project.  On May 25^th at 6:00 PM there will be a meeting with the residents on the street to talk about this project.  Mrs. Pschirrer and Mr. Aldrich will be there.  At this time no decision has been made on the Pleasant Street sidewalk.  It might be a black-top sidewalk.  The existing sidewalk will be taken out because of its deteriorating condition.  Mrs. Neary stated that Pleasant Street is a nice street with beautiful houses and she does not like to see it being ignored.  Mr. Dalessio summarized that they all agree that the sidewalk on Pleasant Street is in deplorable condition.  They are all talking about this project as a team.  They will review the comments made at the meeting and try to come up with the best solution.  Mr. Neary referenced the Article by stating that they have been patiently waiting for the water line replacement project feeling that the sidewalk would be replaced at that time.

NON-PUBLIC SELECTBOARD SESSION:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel.(c) Reputations and (e) Pending Claims or Litigation.  Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:25 PM.

The regular Selectboard meeting resumed at 8:03 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session #2 of May 19, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

ACCOUNTS PAYABLE:

Mr. Aldrich moved to accept the Accounts Payable check register in the amount of $542,332.99 for checks dated May 20, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.  This includes a monthly payment in the amount of $493,448.73 to the Fall Mountain Region School District.

Mr. Aldrich moved to accept the Accounts Payable check register in the amount of $25,000.00 to the Walpole Fire District in accordance with the 2016 Warrant Article.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

PAYROLL:

Mr. Aldrich moved to accept the Payroll voucher for the week ending May 14, 2016, in the amount of $21,733.72 for checks dated May 20, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mr. Aldrich moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,751.30 for the week ending May 14, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – May 12, 2016: Mrs. Pschirrer moved to accept the Minutes of the Selectboard meeting of May 12, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – May 12, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session of May 12, 2016, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• North Walpole Village District, Board of Commissioners – May 16, 2016;
• Hooper Institute Committee – April 10, 2016;
• Zoning Board of Adjustment – 192 March Hill Road Site Walk – May 14, 2016.

ABATEMENTS and REFUNDS – Property:

73 TURNPIKE STREET, LLC., 73 Main Street, Map & Lot #020-052-000:  Mr. Aldrich moved to approve the Property Tax Abatement Refund in the amount of $916.04 for 73 Turnpike Street, LLC.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved. 

AITHER, 425 Valley Road, Map & Lot #013-044-000:  Mr. Aldrich moved to approve the Property Tax Abatement Refund in the amount of $521.12 for Richard Aither.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

BERNARD, 69 High Street, Map & Lot #021-024-001: Mr. Aldrich moved to approve the Property Tax Abatement Refund in the amount of $995.73 for Pamela and Harry Bernard.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

KINSON, 29 Green Road, Map & Lot #026-006-000:  Mr. Aldrich moved to approve the Property Tax Abatement Refund in the amount of $1,067.21 for Daniel and Kristie Kinson.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

KSR PROPERTY MANAGEMENT, 22 School Street, Map & Lot #019-057-000:  Mr. Aldrich moved to approve the Property Tax Abatement Refund in the amount of $2,924.21 for KSR Property Management.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

PINKERTON, 5 Maple Street, Map & Lot #028-071-000:  Mr. Aldrich moved to approve the Property Tax Abatement Refund in the amount of $366.14 for Amy Pinkerton.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

ABATEMENT APPROVALS:

HESS, 95 North Road, Map & Lot #022-013-000:  Mr. Aldrich moved to sign the Property Tax Abatement Refund in the amount of $2,173.85 for Mr. Robert S. Hess.  This amount will be credited to taxes due.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

ABATEMENT DENIALS:

NNETO (FairPoint), 2015 Pole Count and Conduit Data:  Mr. Aldrich moved to sign the Property Tax Abatement Denial for NNETO (FairPoint).  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

WARRANTS:

TAX COLLECTOR’S WARRANT, Property Tax Levy, Spring Billing 2016:  Mr. Aldrich moved to sign the Tax Collector’s Warrant – Property Tax Levy – State of New Hampshire – for the amount of $5,097,516.00.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

OLD BUSINESS:

Committee Appointment Notices:  The Selectboard signed the Committee Appointment documents; these appointments were previously approved.  There is still one vacancy for the WRAP Committee.

Employee Policy Handbook Update:  Mrs. Pschirrer continues to work on this handbook update.

Grant Curbing Gift:  An estimate was received from the Northcott Company.  Blanc and Bailey did not respond.  Mr. Dalessio will talk to Mr. Ray Boas about the cost for installing the granite curbing.

NEW BUSINESS:

Walpole Tax Maps – Cost:  Mrs. Mansouri, on behalf of Galloway Realty, was asking about copies of the Walpole Tax Maps. The company cost is $225.00 if they want them.   

Thank You Letter from Court Appointed Special Advocates (CASA):  The Selectboard acknowledged receipt of the Thank You letter from CASA for the Town’s appropriation of $500.00.

Thank You Letter from Big Brothers / Big Sisters of New Hampshire: The Selectboard acknowledged receipt of the Thank You letter from Big Brothers / Big Sisters of NH for the Town’s appropriation of $500.00.

Town Hall Kitchen Refrigerator: The Police Department would like to have the old Town Hall kitchen refrigerator.  The Selectboard approved this request.  Mr. Dalessio felt they need to come up with a procedure for disposing of Town equipment.

Fair Labor Standards Act Level of Over-time:  Mr. Dalessio reported that President Obama signed the Fair Labor Standards Act Level of Over-time document.  Municipal workers have different rules.  He will get a complete up-date about how to implement it.

RECESS SELECTBOARD MEETING:  Mrs. Pschirrer moved to recess this Selectboard meeting.  The Selectboard will re-enter into the Hooper Trustees meeting.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved at 8:45 PM.

The regular Selectboard meeting resumed at 8:53 PM.

OTHER BUSINESS:

Pleasant Street Sidewalk:  Mrs. Downing found that Article 12 was voted on at the 2008 Town Meeting.  It states: “To see if the Town will vote to raise and appropriate the sum of Sixty-Five Thousand Dollars ($65,000) to reconstruct and pave (in conjunction with Water Project) 440’ of Elm Street, with the underdrain and sidewalk 125’ of Pleasant Street with sidewalk and to Reconstruct and pave Russell Street, North Walpole with sidewalk (540 feet of Birch Street).”  This was not a non-lapsing article.  Mr. Dalessio will check with Attorney Hockensmith to see if the fact that it was to be in conjunction with the water project makes it non-lapsing.

Selectboard Meeting Change:  There was a consensus to change the Selectboard meeting of Thursday, June 9^th, 2016, to Wednesday, June 8^th, 2016, at 6:00 PM.  The students of the Walpole Leadership Academy will be attending this meeting.

North Street:  Mrs. Pschirrer reported that they received the report from Mr. Thayer Fellows on North Street.  Mr. Dalessio will tell the property owners who have come into meetings that they have the report.  This will be on next week’s Agenda.  Mr. Rau will be asked to attend.

Adjournment:

Mr. Dalessio moved to adjourn this Selectboard meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 8:59 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

MAY 12, 2016

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; Joseph Aldrich

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were three people in attendance.

NON-PUBLIC SELECTBOARD MEETING:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard session pursuant to RSA 91-A:3 II to discuss (a) Personnel.  Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved.

The regular meeting resumed at 6:50 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard session of May 12, 2016, will be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

ACCOUNTS PAYABLE:

Mr. Aldrich moved to accept the Accounts Payable check register in the amount of $45,538.74 for checks dated May 13, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

PAYROLL:

Mr. Aldrich moved to accept the Payroll voucher for the week ending May 07, 2016, in the amount of $24,317.91 for checks dated May 13, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mr. Aldrich moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,330.23 for the week ending May 07, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – May 5, 2016: Mrs. Pschirrer moved to accept the Minutes of the regular Selectboard meeting of May 5, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – May 5, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session of May 5, 2016, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• North Walpole Village District, Board of Commissioners – May 3, 2016;
• Walpole Planning Board – April 12, 2016;
• Walpole Planning Board Workshop – April 26, 2016;
• Walpole Planning Board – May 10, 2016;
• Walpole Zoning Board of Adjustment – March 16, 2016;
• Walpole Zoning Board of Adjustment – April 20, 2016.

ABATEMENTS and REFUNDS – Property:

GLEN and LAURA MADDEN, 74 Hayes Road, Map & Lot #013-003-000:  Mr. Aldrich moved to accept the Notice of Property Tax Refund for the Tax Year 2015 in the amount of $169.39 for Glenn and Laura Madden.  The cause for the Refund is an overpayment on property tax billing.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

OLD BUSINESS:

Appointments – Conservation Commission:

Mrs. Pschirrer moved to appoint Duncan Watson to the Conservation Commission for a three year term.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to appoint Jackie Kensen to the Conservation Commission for a three year term.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Town Hall Rental Income Reports:  Mr. Dalessio had asked to take a look at the Town Hall rental reports.  Mr. Kreissle created the rental figures; it was a great effort on everyone’s part to provide this information.  In 2015 the Town generated $8,635.00 from rentals.  The question is how much time Mr. Jerry Brady spent cleaning-up.  Mrs. Pschirrer recommended that when they re-consider the rental agreement it will include the new tables and chairs.  They will also start to use the new chairs for regular meetings.

Safety Inspection of December 11, 2016 – Closure Letter:  Mr. Dalessio reported that after the first visit by the Safety Inspector they worked to correct the violations.  The staff did a great job.  On his second visit the inspector found a few additional issues.  They have all been taken care of.  The inspector will be so notified of this; he is welcome back at any time to check on them.

Forest Fire Reports/Bills:  Mr. Dalessio talked to Mr. Mark Houghton about the Forest Fire Reports/Bills.  In the past the Town used to pay the Fire District but now they wait until the Town gets reimbursed by the State before it goes to the Fire District.  The new State forms will be obtained and used.

Barbeque Pit Reservation Form: A copy of the new BBQ Reservation form that was drafted by Mrs. Edkins was reviewed.  It follows the same format as the one used by Hubbard, LLC.  A decision needs to be made for fees.

Mrs. Pschirrer moved to approve the BBQ form with rules and regulations and the following fees:

• $25.00 for a lost key or lock;
• $100.00 for a rack that needs to be replaced;
• $75.00 for a clean-up.

Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mr. Dalessio mentioned that they had talked about roping off the BBQ area from the Hubbard property.  The Highway Department will be asked to do this when they have time in their schedule.  Mr. Dalessio pointed out that even though we have a legal right-of-way to the pool Hubbard, LLC would still be using the building therefore they would like the same agreement for a shared driveway as it was for many years.

Employee Policy Handbook Update:  Mrs. Pschirrer will continue to work on this update.

Grant Curbing Gift:  Mrs. Pschirrer advised that they expected a quote today but it did not come in.

NEW BUSINESS:

Thank You Letter from YMCA Camp Takodah:  The Selectboard acknowledged receipt of a Thank You letter from the Meeting Waters YMCA for the appropriation of $700.00 for Camp Takodah.

Southwest Region Planning Commission Highlights:  A letter was received from the SWRPC on their Commission Highlights.

Southwest Region Planning Commission – Annual Meeting Invitation – June 14, 2016:  An invitation was received from the SWRPC to attend their annual meeting on June 14, 2016.  If interested contact Mrs. Downing who will make the reservations. 

Complete Streets Event – May 20, 2016: The Monadnock Alliance for Sustainable Transportation, the Bike-Walk Alliance of New Hampshire and Transport NH sent an invitation to attend a Complete Streets Information Session and tour to learn about how Complete Streets can benefit New Hampshire communities.  It focuses on the streets in Keene.  If interested in attending contact Mrs. Downing who will make the reservations.

Whitewater Boating Flow Assessment for the Bellows Falls Hydroelectric Dam: Information was received on comments made to FERC by the American Whitewater, Appalachian Mountain Club and New England FLOW in response to the Relicensing Study 31: Whitewater Boating Flow Assessment – Bellows Falls and Sumner Falls.  No response is needed from the Town.

Disability Tax Exemption: Mrs. Downing reported that the Town does not have a Disability Tax Exemption.  There is a Tax Exemption for Blindness in the amount of $15,000.00 as voted in 1986.

Maintenance Person:  Mr. Dalessio advised that the Maintenance employee is resigning due to personal reasons.  The Selectboard is interested in hiring another individual who will come in on an as-needed basis to do projects.

Zoning Board of Adjustment:  Mr. Ernie Vose has resigned from the ZBA.  The Selectboard wishes him the best for his future activities and thanks him for many years as a member of the ZBA.  Mr. Vose will continue as the Town’s Moderator.

Mrs. Mansouri, Chair of the ZBA, advised that Mrs. Judy Trow who had been ZBA Secretary back in the 1970s, 1980s and 1990s, then took a break for family reasons, is now back as a ZBA Alternate member.  Mrs. Mansouri talked to her and she is interested in being appointed as a regular ZBA member.  Mrs. Trow will see Mrs. Sandra Smith to get sworn-in.  She will fill the balance of Mr. Vose’s term.  Mrs. Mansouri is working on two alternate members.

RECESS SELECTBOARD MEETING:

Mr. Dalessio moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.  With all in favor, the meeting was recessed at 7:25 PM.

The regular Selectboard meeting resumed at 8:36 PM.

OTHER BUSINESS:

Revolving Funds:  Mrs. Pschirrer moved to sign the Savings Bank of Walpole Government / Municipal / Public Funds Bonding Resolution for the two Revolving Funds for the Police Department and Recreation Department.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

ADJOURNMENT:

Mrs. Pschirrer moved to adjourn this Selectboard meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 8:38 PM.

Respectfully submitted,

Regina Borden, Recording Secretary