The Walpolean

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

MAY 5, 2016

Selectboard Present:  Steven Dalessio (Chair); Peggy Pschirrer; Joseph Aldrich

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were eight people in attendance.

BUILDING PERMITS:

PAMELA S. HOWARD LIVING TRUST, 21 Colonial Drive, Map & Lot #021-041-001:  Mr. and Mrs. David Howard were present.

Mr. Aldrich moved to accept Building Permit No. 2016-15 for Pamela S. Howard Living Trust / David and Pamela Howard to construct a “Single family residence with attached garage”, as submitted.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

CHRIS RICCI, 88 March Hill, Map & Lot #009-012-002-001:  Mr. Aldrich moved to accept Building Permit No. 2016-16 for Chris Ricci to add a “24’ x 32’ Great Room Addition”, as submitted.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

DEMOLITION PERMIT:

BRUCE R. CARRUTHERS and GEORGE D. CHENEY, 22-26 School Street, Map & Lot #019-057-000:  Mr. Carruthers and Mr. Cheney were present.

Mr. Dalessio pointed out that a concern is if there is asbestos that it be handled properly.  Mr. Cheney has an appointment scheduled for May 17^th with Mr. David Mack from the Southwest Region Planning Commission.  It appears there is none but they have made arrangements with Catamont for removal of any asbestos and Bazin Brothers for the demolition of the building.  Mrs. Pschirrer requested that if there is any asbestos or any high risk material that they submit a report to the office for the Town records.

Mrs. Pschirrer moved to accept Demolition Permit Mo. 2016-17 for Bruce R. Carruthers and George D. Cheney to “Demolish Old School House Apartment Building and second apartment house at rear of property” , as submitted and that a final report be filed with the Town which includes if any asbestos or other high risk material was found on the site and, if so, how it was handled by Catamont Removal Company and Bazin Brothers.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

ACCOUNTS PAYABLE: 

Mr. Aldrich moved to accept the Accounts Payable check register in the amount of $260,167.45 for a tax lien check issued on May 4, 2016 and $15,015.22 for checks dated May 6, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

PAYROLL:    

Mr. Aldrich moved to accept the Payroll voucher for the week ending April 30, 2016, in the amount of $16,868.51 for checks dated May 6, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mr. Aldrich moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,988.35 for the week ending April 30, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved. 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – April 27, 2016: Mrs. Pschirrer moved to accept the Minutes of the Selectboard meeting of April 27, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – April 27, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session of April 27, 2016, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Walpole Conservation Commission – April 4, 2016;
• Cold River Local Advisory Committee – March 31, 2016;
• North Walpole Village District, Board of Commissioners – April 19, 2016;
• Walpole Cemetery Trustees – Resumed May 2, 2016.

Walpole Conservation Commission:  Mr. Dalessio advised that the WCC did receive $25,000.00 for the Current Use change from the Avanru Development Group.  They questioned if they would be receiving another check but there are no additional Current Use Funds going to them at this time.  It has to be paid in the year that it is charged.  If the payment comes in late it does not go to the Conservation Commission but stays with the Town.  Mrs. Pschirrer pointed out that the money received from the Hooper property timber cut goes to the Hooper Fund.

North Walpole Village District:  The Board of Commissioners referenced the article in the Eagle-Times but no information was provided to the Eagle-Times by the Selectboard and the Selectboard has no stance on the Vilas Bridge.  Mr. Dalessio contacted Commissioner O’Brien on the Commonwealth Construction alleged saw dust emission and he apologized for not informing the North Walpole Commissioners first.

Walpole Cemetery Trustees:  Mrs. Pschirrer mentioned that there are several references to the Cemetery Trusts in their meeting Minutes. They get copies of the Trust every month therefore she asked that they pay close attention to the budget and how much money they have to spend.

PUBLIC BUSINESS:

1. ROBERT MILLER: Mr. Dalessio thanked Mr. Bob Miller for coming in to make a report on the Southwest Region Planning Commission meeting he recently attended. Both Mr. Bob Miller from the Planning Board and Mr. Bob Anderson from the Zoning Board attended the SWRPC meeting.  Mr. Miller distributed copies of “NHMA (New Hampshire Municipal Association) – Municipal Sign Ordinances – U.S. Supreme Court Decision – Reed v. Town of Gilbert, AZ.  Because the Town of Gilbert sign code placed stricter limits on temporary events signs but more freely allowed ideological and political signs – despite the fact that all three sign types have the same effect on traffic safety and community aesthetics – the code failed the narrow tailoring requirement of strict scrutiny.  Municipalities should review their sign codes carefully.  The handout suggests possible Sign Code changes. The Supreme Court became involved with the signage issue. Mr. Miller does not feel that the Town’s Zoning regulations have any bias in them.  Mr. Dalessio noted that the Site Plan document does not cover signs but it does cover lighting; somewhere that needs to be corrected.   The Sign Ordinance wants the lights to come up and the Site Plan wants the lighting to point down; they should not contradict each other.
2. Mr. Miller also distributed “2016 SB 146 – Accessory Dwelling Units (ADUs)”.   The Legislature has passed SB 146 and the Governor signed the bill which goes into  effective July 2017.  It  gives municipalities extra time to amend their zoning ordinances.  The Obligations and Options Under SB 146 were listed.  They were reviewed and discussed at this meeting.  There is a need to pay attention to ways that the existing facility has the capacity to take on additional ADUs.  The creation of ADUs will help people to age in place, and it will create a greater supply of housing for the young professionals we want to live here.  The Selectboard feels they need to address this as a community; they should stay with a common foundation.

1. MARK HOUGHTON: Mr. Houghton and the Selectboard will be attending the Special Meeting of the Village of Bellows Falls on Tuesday, May 31^st, 2016, at the Rockingham Town Hall when the renewal Wastewater Agreement will be signed between the Village of Bellows Falls and the Town of Walpole. The Vilas Bridge is also an Agenda item.
2. Mr. Houghton and Mr. Rau need to schedule a meeting with the residents on Pleasant Street to talk about the water main replacement project.  Some residents asked about having the meeting right on the street rather than the Town Hall.  Mr. Houghton would like the Selectboard to attend.  A possible date will be Wednesday, May 25^th at 6:00 PM.  The rain date will be Friday, May 27^th at 6:00 PM.  They would like to begin the project a little before school starts.  There will be disruption on the street.
3. Mr. Houghton has had email trouble with Mr. Dalessio and the Town Hall.  He wanted to talk about the gas stove in the kitchen.  He feels they have been running out of gas because of the usage.  Options to save on gas, having a larger gas tank, etc. were discussed.  Safety is an issue. Mr. Houghton suggested that they could do a propane alarm with Countryside Alarms; it would be tied into the alarm system.  The Selectboard approved having him take care of this.  Mr. Dalessio summarized that we continue to leave the pilot lights on but have Mr. Houghton put in a lock out valve.  There is a microwave in the kitchen.
4. Mr. Houghton pointed out that the next time there is a water and/or sewer rate increase it should be published in the Clarion and put on the web-site.

ABATEMENTS AND REFUNDS – Property:

HARRY A. BERNARD, 69 High Street, Map & Lot #021-024-001:  Mr. Aldrich moved to sign the Notice of Property Tax Refund in the amount of $10.04 for Harry A. Bernard.  The cause of the refund is an overpayment on property tax billing.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

JAMES F. MORT, 105 Brewery Road, Map & Lot #014-011-000:  Mr. Aldrich moved to sign the Notice of Property Tax Refund in the amount of $8.68 for James F. Mort.  The cause of refund is overpayment on property tax billing.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

PETER and ELIZABETH ROOS, 82 Elm Street, Map & Lot #019-022-000:  Mr. Aldrich moved to sign the Notice of Property Tax Refund in the amount of $65.71 for Peter and Elizabeth Roos.  The cause of refund is overpayment on property tax billing.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved. 

DELIA M. BLANCHARD, 258 Valley Road, Map & Lot #013-011-000: Mr. Aldrich moved to sign the Notice of Property Tax Refund in the amount of $10.18 for Delia M. Blanchard.  The cause of refund is overpayment on property tax billing.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

ABATEMENTS and REFUNDS – Water / Sewer:

WILLIAM REED, JR., 60 Main Street, Map & Lot #020-046-000:  Mr. Aldrich moved to sign the Notice of Water/Sewer Abatement in the amounts of $191.52 for Water and $159.35 for Sewer for William Reed, Jr.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

DUSSAULT PROPERTY MANAGEMENT, 47 Church St., Map & Lot #028-076-000:  Mr. Aldrich moved to sign the Notice of Water/Sewer Abatement in the amounts of $6.08 for Interest and $101.30 for Sewer for Dussault Property Management.  Cause of Abatement is double billing at time house was sold.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

ELDERLY TAX EXEMPTION:

JOHN LAZZARO, 376 Old Keene Road, Map & Lot #007-026-000:  Mr. Aldrich moved to approve and sign the application for a Property Tax Elderly Exemption for John Lazzaro.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

OLD BUSINESS:

APPOINTMENTS – Duncan Watson for Conservation Commission:  There was a consensus of the Selectboard to put this appointment on-hold until the next meeting.

Revolving Account for Police and Recreation Departments:  The Selectboard signed the bank forms that Mr. Goins brought in for the Revolving Accounts for the Police and Recreation Departments.

Application for Renewal of Groundwater Management Permit:  The Selectboard signed in the area where the signature was missing from the application for Renewal of Groundwater Management Permit.

Employee Policy Handbook Update:  This is a work in-progress.

Grant Curbing Gift: Mrs. Pschirrer reported that Blanc and Bailey will be giving an estimate.

NEW BUSINESS:

Forest Fire Reports/Bills:  Mr. Aldrich moved to authorize the Chair, Mr. Steven Dalessio, to sign the following Forest Fire Reports/Bills:

• May 3, 2016 – Alstead – Route 12A – $1,579.99
• April 30, 2016 – Alstead Route 12A – $1,934.80
• April 29, 2016 – Langdon – Meany Road – $256.38
• April 25, 2016 – Alstead – Alstead Center Road – $58.65
• April 21, 2016 – Stoddard – $803.23
• April 22, 2016 – Stoddard – $490.87
• April 17, 2016 – Stoddard – $935.32
• April 29, 2016 – Alstead – South Woods Road – $990.40
• April 20, 2016 – Charlestown – Old Cheshire Turnpike – $93.58

Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

WDDC Support Letter: Last week the Selectboard received a letter from the Southwest Region Planning Commission requesting that the Town of Walpole support a clean-up of the Central Plating Company at 12 Westminster Street.

Mrs. Pschirrer moved to approve and sign the letter of support to the Southwest Region Planning Commission for the clean-up on the Central Plating Company property at 12 Westminster Street.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Renewal of ERZ Certification:  A letter was received from the NH Department of Resources and Economic Development advising that they are reviewing the current status of previously designated ERZs subject to 5 year reviews and is asking the Town if the designated ERZ(s) should remain in the current ERZ tax credit program.

Mrs. Pschirrer moved to renew the ERZ(s) for the following areas and to authorize Mrs. Sarah Downing to sign the document as the contact person.

• Industrial Park Road Zone (approved 12/09)
• Meadows Along Main Commercial/Industrial Zone (approved 12/09)
• Whitcomb-Lane Construction Zone (approved 12/09)
• Walpole Downtown Commercial Zone (approved (12/09)

Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

National Grid – Re: Utility Maintenance and Repair Project:  A letter was received from National Grid advising that they will be doing routine maintenance and repair projects along their rights-of-ways in Walpole.

NH Department of Transportation: Red List Bridges Report and Lists:  Mr. Dalessio mentioned that the Town received a letter from the NH Department of Transportation on the 2015 Red Listed Bridges.  A copy will be sent to Mr. Michael Rau, Road Agent.  Mrs. Pschirrer said the Town might be able to do the repairs ourselves to the bridge on March Hill Road by using a State form “Permit By Notification”.  This does not need a permit from the Department of Environmental Services.  Mr. Dalessio is receiving comments about the culvert on the Old Drewsville Road.  The road is now posted so farmers have to go way around to get to their fields.  They are asking that it be fixed soon.

Barbeque Pit Reservation Form: Mrs. Downing advised that the office is beginning to get requests to use the Barbeque Pit.  Mr. Dalessio suggested that they use the same forms that Hubbard, LLC used and that Mr. Sam Jacobs, the Walpole School and the Congregational Church be notified of the fact that the Town of Walpole is now the owner.   Mr. Ray Boas will be asked to put an article in the Clarion that anybody wanting to use it has to come into this office to fill out the form.  This was a generous gift to the Town from Hubbard, LLC.

Walpole Solid Waste Invoice for Walpole Players:  The Selectboard acknowledged receipt of a bill to the Town of Walpole from the Walpole Solid Waste for the Walpole Players.  Mr. Dalessio recommended that this bill be voided and another one issued and forwarded to the Walpole Players as they are a separate incorporated group.

Selectboard Committee and Board Appointments: Mr. Dalessio had drafted a form and asked Mrs. Downing to change the format to a tri-fold form with the Selectboard Committee and Board Appointments.  The Staff Meetings should be included.

Delinquent Property Taxes:  The Selectboard recognized Mrs. Sandra Smith’s efforts in collecting the delinquent property taxes.  At this time no properties will need to be Deeded to the Town.

RECESS SELECTBOARD MEETING:

Mrs. Pschirrer moved to recess the Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved at 8:40 PM.

The regular Selectboard meeting resumed at 9:00 PM.

OTHER BUSINESS: 

Memorial Day Service:  Mr. Whitney Aldrich asked Mrs. Pschirrer to be the speaker at the Memorial Day service.

Monthly Financial Statements:  Mr. Dalessio reported that all the departments are now receiving monthly financial statements from Mr. Kreissle.

NON-PUBLIC SELECTBOARD SESSION:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (c) Reputations. Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved.

The regular Selectboard meeting resumed at 9:09 PM.

Mrs. Pschirrer moved that the Minutes of the May 5, 2016, Non-Public Selectboard meeting be sealed.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 9:10 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

APRIL 27, 2016

Selectboard Present:  Steven Dalessio (Chair); Peggy Pschirrer; Joseph Aldrich

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall. He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were two people in attendance.

ACCOUNTS PAYABLE:

Mr. Aldrich moved to accept the Accounts Payable check register in the amount of $65,799.49 for checks dated April 29, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

PAYROLL:

Mr. Aldrich moved to accept the Payroll voucher for the week ending April 23, 2016, in the amount of $20,313.55 for checks dated April 29, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mr. Aldrich moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,370.66 for the week ending April 23, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD STAFF MEETING – April 21, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Selectboard Staff Meeting of April 21, 2016, as submitted.  Seconded by Mr. Dalessio.  With Mrs. Pschirrer and Mr. Dalessio in favor, the Minutes were approved.  Mr. Aldrich abstained as he was not present.

SELECTBOARD MEETING – April 21, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Selectboard meeting of April 21, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – April 21, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session of April 21, 2016, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

BUILDING PERMIT:

BATESOLE AND NORDSTROM LIVING TRUST, 48 Colonial Drive, Map & Lot #021-034-000:  Mr. Aldrich moved to approve Building Permit No. 2016-13 for William D. Batesole and Anne D. Nordstrom Living Trust / William D. Batesole and Anne D. Nordstrom to “Add an 18’ x 22’ Screen Porch/Sunroom”.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

DEMOLITION PERMIT:

JAMES ALDRICH REV. TRUST, 275 Valley Road, Map & Lot #011-019-000:  Mr. Dalessio moved to approve Demolition Permit No. 2016-14 for James Aldrich Revocable Trust / James and Brenda Aldrich to “Demolish an 18’ x 21’ x 9’ pig barn/shed”.  Seconded by Mrs. Pschirrer.  With Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.  Mr. Aldrich recused himself from the vote.

VETERANS CREDIT

HURLBURT, 260 Old Cheshire Turnpike, Map & Lot #013-027-001:  Mr. Dalessio clarified that Mr. Hurlburt is not qualified for the standard Veterans Credit but he is eligible for the Disabled Credit.

Mr. Aldrich moved to approve and sign the Veterans Credit application for Mr. George Hurlburt, as submitted.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

ABATEMENTS and REFUNDS:

NH PUBLIC RADIO, 88 Scovill Road, Map & Lot #003-082-CL-4:  Mr. Aldrich moved to approve and sign the Notice of Property Tax Abatement for the Tax Year 2013 in the amount of $2,017.15 for the NH Public Radio.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

NH PUBLIC RADIO, 88 Scovill Road, Map & Lot #003-082-CL-4:  Mr. Aldrich moved to approve and sign the Notice of Property Tax Abatement for the Tax Year 2014 in the amount of $2,021.02 for the NH Public Radio.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

NH PUBLIC RADIO, 88 Scovill Road, Map & Lot #003-082-CL-4:  Mr. Aldrich moved to approve and sign the Notice of Property Tax Abatement for the Tax Year 2015 in the amount of $1,960.00 for the NH Public Radio.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to remove the Property Tax Warrants for the NH Public Radio so they are not billed in the future because they are a not-for-profit organization.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NOTICE OF INTENT TO CUT WOOD or TIMBER:

GALLOWAY REV. TRUST, County Road, Map & Lot #002-012-000:  Mr. Aldrich moved to sign the Notice of Intent to Cut Wood or Timber off the County Road for Jan Galloway-LeClerc / Galloway Rev. Trust, as submitted.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

GARLAND, Reservoir Road, Map & Lot #011-002-000: Mr. Aldrich moved to sign the Notice of Intent to Cut Wood or Timber off Reservoir Road for Roger Garland, Jr. / Garland Lumber Company, as submitted.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

NOTICE OF INTENT TO EXCAVATE:

GEORGE R. GRAVES REV. TRUST, 834 Wentworth Road, Map & Lot #001-016-000:  Mr. Aldrich moved to sign the Notice of Intent to Excavate off Old Route 12 North for The George R. Graves Revocable Trust of 2013, as submitted.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

OLD BUSINESS:

Appointments:  Mrs. Downing reported that there are no new letters of intent.  The vacancies have been posted and published in the Clarion.

Employee Policy Handbook Update:  Mrs. Pschirrer advised that the committee will met again on May 31^st.  She will prepare the memo of the notice for the meeting.

Southwestern Region Planning Commission:  Mr. Bob Miller and Mr. Bob Anderson plan to attend this SWRPC meeting on April 27^th, 2016.

Grant Curbing Gift:  Mr. Rau, Road Agent, has not yet received any quotes to do this curbing project from the Church to Mr. Boas’ property.

North Street:  Mr. Rau is waiting for Mr. Fellows to write-up his report on North Street.

NEW BUSINESS:

Water and Sewer Fees Warrants:

Mr. Aldrich moved to approve and sign the Town of Walpole Warrant For the Collection of North Walpole Sewer Fees in the amount of $49,383.78.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mr. Aldrich moved to approve and sign the Town of Walpole Warrant For the Collection of Walpole Sewer Fees in the amount of $60,410.30.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mr. Aldrich moved to approve and sign the Town of Walpole Warrant For the Collection of Walpole Water Fees in the amount of $69,301.18.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Water and Sewer Abatement for Reed, Main Street, Map & Lot #020-046-000:  This Agenda item was put on-hold until the next meeting.

31^st Annual Seminars on Trust Fund Administration:  Mr. Dalessio requested that copies of the notices of these seminars be put in all the Trustees of Trust Funds mail boxes.  He recommended all the Trustees sign up to attend the appropriate seminars.  It will also be sent to Ms. Karen Kuniholm and Ms. Justine Rogers.

Walpole Library – May 7^th: Mrs. Pschirrer mentioned that Saturday, May 7^th is the date of the Plant Sale and Birthday Party at the Walpole Library.

Native American River Clean-Up Event – May 7^th:  There will be a Native American River Clean-up event on May 7^th.  Mrs. Pschirrer will obtain more information on the schedule of events from Mr. Paul Colburn.

Town Hall Kitchen Stove:  The Selectboard discussed the need for a larger gas tank for the Town Hall kitchen stove as the smaller tank is not adequate.  The larger tank also needs to be filled on a regular basis.  Mrs. Downing will contact Young’s Propane.

Town Hall Rental Form:  Mrs. Pschirrer revised the Town Hall Rental form and will bring it into the next meeting.  The Selectboard discussed a need to break down rentals into categories as many people / organizations use the building for various events.  Some are non-profit; some meet on a regular basis.  There should be a surcharge for use of the kitchen.  Mr. Dalessio would like to know how much income the Town receives from rentals on an annual basis.

NON-PUBLIC SELECTBOARD SESSION:

Mr. Dalessio moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:22 PM.

The regular meeting resumed at 7:41 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of April 27, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mrs. Pschirrer moved to recess the Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 8:18 PM.

ADJOURNMENT:

Mr. Aldrich moved to adjourn this Selectboard meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 8:19 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

APRIL 21, 2016

Selectboard Present:  Steven Dalessio (Chair); Peggy Pschirrer; Joseph Aldrich

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  Prior to this meeting the Selectboard had a monthly meeting with the Staff.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were two people in attendance.

ACCOUNTS PAYABLE

Mr. Aldrich moved to approve the Accounts Payable check register in the amount of $102,624.18 for checks dated April 22, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

PAYROLL:

Mr. Aldrich moved to approve the Payroll voucher for the week ending April 16, 2016, in the amount of $16,714.84 for checks dated April 22, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mr. Aldrich moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,734.02 for the week ending April 16, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – April 14, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Selectboard meeting of April 14, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION #1 – April 14, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard session #1 of April 14, 2016, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION #2 – April 14, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard session #2 of April 14, 2016, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

BUILDING PERMITS:

PUTNAM FAMILY REV. TRUST, 768 Valley Road, Map & Lot #011-043-004:  Mr. Aldrich moved to grant Building Permit No. 2016-10 for the Putnam Family Revocable Trust / Bruce A. & Tammie F. Putnam to “Demolish an existing 12’ x 8’ Sugarhouse and construct a new 24’ x 24’ 1 story Sugarhouse”.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

PUTNAM FAMILY REV. TRUST, 768 Valley Road, Map & Lot #011-043-004:  Mr. Aldrich moved to grant Building Permit No. 2016-11 for the Putnam Family Revocable Trust / Bruce A. & Tammie F. Putnam to “Construct a 48’ x 32’ one story 3-sided Pole Barn”/  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

WALPOLE MAIN HOLDINGS, LLC, 297 Main Street, Map & Lot #024-009-000:  Mr. Aldrich moved to grant Building Permit No. 2016-12 for Walpole Main Holdings, LLC / Steve Rudek to “Construct a covered and screened deck”.  Seconded by Mrs.Pschirrer.  With all in favor, the motion was approved.

VETERANS CREDITS:

HURLBURT, 260 Old Cheshire Turnpike, Map & Lot #010-027-001:  Mr. Aldrich moved to approve and sign the Veterans Credit document for George Hurlburt.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to rescind the motion to provide a Veterans Credit to George Hurlburt for not meeting qualified conflicts as per RSA 72:28 pending further information by the Selectboard.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

EMONT, 33 Webster Lane, Map & Lot #007-017-001:  Mr. Aldrich moved to approve and sign the Veterans Credit document for Seth Emont.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

ABATEMENTS and REFUNDS:

ROOS, 82 Elm Street, Map & Lot #019-022-000:  Mr. Aldrich moved to approve and sign the Notice of Property Tax Refund in the amount of $65.71 to Roos Revocable Trust of 2002 / Elizabeth Roos.  This is due to the overpayment of Fall 2015 property taxes.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

OLD BUSINESS:

NH Department of Labor Audit and Inspection Update:  Mr. Dalessio reported that the Town passed the Labor Audit and Inspection with flying colors.  Our Department Managers did everything that was needed on time.  There are a few things that need to be done but the State will send a letter asking for a response.  The Selectboard will draft a response to that.  The three signs mentioned in the safety inspection report are already in-process of being repaired/replaced and Mr. Dalessio will enclose a photo with the response letter.

Appointments: Mrs. Pschirrer moved to appoint Brad Tetu to the Recreation Committee for a term of one year.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

It was noted that the following vacancies still need to be filled:  1 WRAP Committee and 2 Conservation Commission members.  

Employee Policy Handbook Update:  Mrs. Pschirrer had no up-dates on the handbook. 

National Grid Herbicide Notice for Powerline Abutters:  Mr. Dalessio talked to Mrs. Downing about putting an easel in the hallway providing all this information.

Southwestern Region Planning Commission: Mr. Dalessio spoke to Mr. Bob Anderson and he will come into the May 5^th Selectboard meeting to make a report on the SWRPC meeting.

Grant Curbing Gift: Mrs. Pschirrer reported that Mr. Rau is still working on getting estimates for the installation of the granite curbing.

NEW BUSINESS:

Stevens Lane Road Classification and Ownership:  Mrs. Downing understood that Dr. Wilking was to attend this meeting however he is not present.  Dr. Wilking was in the office asking for clarification on the status of Stevens Lane and who owns it.  Mr. Lew Shelley had done a great deal of research on Stevens Lane.  It is a private lane.  Mr. Dalessio recommended that the Selectboard formulate a letter to Dr. Wilking answering his questions.  It is a Class 6 dirt road.  All of the abutting landowners to the road can collectively agree to make changes.  Mrs. Pschirrer will email all the RSAs to Mrs. Downing so they can be included in the letter.

Revolving Funds for Police and Recreation:  Mrs. Pschirrer moved to sign the bank forms to establish the Revolving Funds for the Police Department and Recreation Department.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NON-PUBLIC SELECTBOARD SESSION:  Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (c) Reputations.  Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:20 PM.

The regular Selectboard meeting resumed at 7:25 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of April 21, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved. 

Avitar – re: Public Utilities Assessments Notice:  A letter was received from Avitar Associates regarding the Public Utilities Assessments.  The Selectboard will wait for further information as this is an on-going issue..

Constellation, Bulk Energy Agreement:  Mr. Dalessio left a message for Mrs. Jamie Teague at the Fall Mountain Regional School District office to inquire about their bulk energy agreement.  It is his understanding that the FMRSC and the Town of Alstead have already signed the agreement.

Mrs. Pschirrer moved to allow the Selectboard Chair, Steven Dalessio, to sign the Constellation Energy Services agreement as presented to them.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Application for Renewal of Groundwater Management Permit – Walpole Landfill:  Mrs. Downing spoke with Mr. Steve Brackett about the application for renewal of the Groundwater Management Permit for the Walpole Landfill.

Mr. Aldrich moved to allow the Selectboard Chair, Steven Dalessio, to sign the application for the Renewal of Groundwater Management Permit.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Grammar School’s Casino Night Fundraiser:  The Selectboard acknowledged receipt of an email from Kimberly Corwin Gray, Director of Development at The Grammar School, requesting that the Selectboard let them know what they need to do to obtain a permit for a Casino Night that will take place at Ken and Julie Burns’ property.  Mr. Dalessio researched the RSAs, they are a not-for-profit organization.  The permit would expire the night of the raffle.  A raffle does not need a license from the state but does require obtaining a permit from the Selectboard of the Town of Walpole.  Mr. Dalessio pointed out that they have to draft a letter stating that in accordance with the RSAs 287-A-7 the Selectboard will grant their request for a Casino Night to be held on Friday, June 3^rd, 2016.  This permit will expire at the conclusion of the raffle.

Metal Rectangular Tables in Town Hall Basement:  Mr. Dalessio mentioned that there several old metal tables in the basement that can no longer be used.  They had approved Mrs. Clough’s request to take some.  There was a consensus of the Selectboard to dispose of whatever tables are left.

Walpole Highway Dept. Update:  Mr. Dalessio mentioned that Mr. Rau is still pushing Beaver Tracks to get the permits from the DES.  Mrs. Pschirrer advised that Mr. Rau wants to start using calcium chloride on the dirt roads.  It keeps the dirt down but it requires a storage tank and spray unit.  He has prices for it and can fit it into the budget.  The contract would be with All States Asphalt.  Mr. Dalessio suggested that Mr. Rau touch base with Mr. Tom Beaudry of the Conservation Commission.  He has no objections but feels it would be appropriate to discuss this with Mr. Beaudry.

RECESS SELECTBOARD MEETING:

Mrs. Pschirrer moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved at 7:40 PM.

The regular Selectboard meeting resumed at 8:10 PM.

Adjournment:  Mrs. Pschirrer moved to adjourn this meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 8:10 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

APRIL 14, 2016

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; Joseph Aldrich

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were six people in attendance.

PUBLIC BUSINESS:

Lt. Joe DiRusso, Troup C Barracks:  Lt. DiRusso was present to make the Selectboard aware of the fact that the State Police Troop C in Keene are looking at property near the intersection of Route 12 and Route 123 near the Westminster Bridge for a new building.  He is also looking at other pieces of land of about two-to-three acres on Route 12 or close to it.  This is in the early stages of a Capital Improvement Project.  It has not yet been approved but is heading in that direction.  This will not change their staffing or the way they work as they will continue to serve the other counties although the Town may see more personnel presence as they come-and-go.  There is a possibility of having Fish and Game in the same building.  Mr. Dalessio advised that the Walpole Selectboard would be happy to have them here.  They are here to help the State Police in any way they can.

Mr. Jack Franks:  Mr. Franks had submitted a Notice of Intent to Excavate on the front lot of Avanru Development Group and was present to answer any questions.

22-26 School Street – Re: Water and Sewer Tax Liens:  Mr. Jim Reagan, Sales Director of Better Homes and Gardens / Masiello Group, had submitted a proposal to take care of the water and sewer bill at 22-26 School Street property.  This property was purchased at auction in September. They are looking for some relief in terms of the delinquent property taxes, water and sewer, penalties, etc.  Mr. Dalessio pointed out that arrangements had been previously made by the owner to pay the water and sewer bill but they were not paid and because the Selectboard knew there were children in the building they did not shut-off them off.  He advised that the Selectboard needed to verify the numbers on the water and sewer and then they were going to sign the letter they had written in response to their request.  At this time they are not willing to waive anything.  The property was purchased knowing the amounts that were due.

Mrs. Pschirrer moved to approve the letter to Newton Kershaw, III, denying the request to waive all the back penalties and interest on the property taxes, water and sewer.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NON-PUBLIC SELECTBOARD SESSION #1:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel, (c) Reputations and (e) Pending Claims or Litigation.  Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 6:46 PM.

The regular Selectboard meeting resumed at 7:15 PM.

Mrs. Pschirrer moved that the Minutes of the Selectboard Session #1 of April 14, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NEW BUSINESS:   

ACCOUNTS PAYABLE:

Mr. Aldrich moved to accept the Accounts Payable check register in the amount of $596,493.18 for checks dated April 15, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

This amount includes a monthly payment in the amount of $533,448.73 to the Fall Mountain Regional School District.

PAYROLL:

Mr. Aldrich moved to accept the Payroll voucher for the week ending April 9, 2016, in the amount of  $21,850.74 for checks dated April 15, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mr. Aldrich moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,719.26 for the week ending April 9, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – April 7, 2016: Mrs. Pschirrer moved to accept the Minutes of the Selectboard meeting of April 7, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – April 7, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session of April 7, 2016, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the minutes were approved.

BUILDING PERMITS:

REED, Main Street, Map & Lot #020-046-000:  Mr. Aldrich moved to approve Building Permit #2016-08 for William and Lynne Reed to “Add a bathroom” at 60 Main Street.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

PALIOCHA, LLC, March Hill Road, Map & Lot #009-023-000:   Mr. Aldrich moved to approve Building Permit #2016-09 for Paliocha, LLC to “Construct a 1-1/2 story barn & seasonal camp”.  This is a renewal of a previously issued permit.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

NOTICES OF INTENT TO EXCAVATE: 

Cold River Materials/Lane Construction, Map & Lot #003-002-000:  Mr. Aldrich moved to sign the Notice of Intent to Excavate for Cold River Materials/Lane Construction, #16-461-01-E, as submitted.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

This excavation was under the allowable volume.

Cold River Materials/Lane Construction, Map & Lot #015-011-000:   Mr. Aldrich moved to sign the Notice of Intent to Excavate for Cold River Materials/Lane Construction, #16-461-02-E, as submitted.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

The check in the amount of $100.00 to the State of New Hampshire was attached.

Cold River Materials/Lane Construction, Map & Lot #014-013-000:  Mr. Aldrich moved to sign the Notice of Intent to Excavate for Cold River Materials/Lane Construction, #16-461-03-E, as submitted.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

The check in the amount of $100.00 to the State of New Hampshire was attached. 

Avanru Development Group, Map & Lot #012-013-000: Mr. Aldrich moved to sign the Notice of Intent to Excavate for Avanru Development Group, #16-461-04-E, as submitted.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

The check in the amount of $100.00 to the State of New Hampshire was attached.

NOTICES OF INTENT TO CUT WOOD OR TIMBER:

WISE, Prospect Hill Road, Map & Lot #008-106-000: Mr. Aldrich moved to approve the Notice of Intent to Cut Wood or Timber, #16-461-01-T, for Mr. Chuck Wise, as submitted.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

KINGSBURY, Kingsbury Road, Map & Lot #008-120-000:  Mr. Aldrich moved to approve the Notice of Intent to Cut Wood or Timber, #16-461-02-T, for Mr. Ron Kingsbury, as submitted.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

WILLETT, Ramsey Hill Road, Map & Lot #011-010-000:  Mr. Aldrich moved to approve the Notice of Intent to Cut Wood or Timber, #16-461-03-T, for Kelly and Marcine Willett, as submitted.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

VETERANS CREDIT:

LEBAIL, Reservoir Road, Map & Lot #010-033-001:  Mr. Aldrich moved to approve and sign the Veteran’s Credit application for Mr. Lebail, as submitted.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

ABATEMENTS AND REFUNDS:

FMRSD, Cray Road, Map & Lot #028-128-000:  Mr. Aldrich moved to approve and sign the Abatement for a Water and Sewer refund in the amount of $2,306.64 for the Fall Mountain Regional School District.  This is for the Fall 2015 billing period.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

OLD BUSINESS:

NH Department of Labor Audit and Inspection:  Department Managers were reminded that the NH Department of Labor will be here on April 20^th for the audit and inspection.

Appointments:

WRAP Committee:  Mrs. Pschirrer moved to appoint Ms. Heather Collins to the WRAP Committee for a three year term.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

WRAP Committee:  Mrs. Pschirrer moved to appoint Ms. Donna Drouin to the WRAP Committee for a three year term.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Hooper Institute Committee:  Mrs. Pschirrer moved to appoint Mrs. Carol Malnati as a member of the Hooper Institute Scholarship Committee.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Hooper Institute Committee:  Mrs. Pschirrer moved to re-appoint Ms. Rebecca Sethi as a member of the Hooper Institute Committee for a second three year term on the Hooper Committee.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Employee Policy Handbook Update:  Mrs. Pschirrer met with the Department Managers last Tuesday.  Everybody was there.  They talked about the 2016 Floating Holiday.  The biggest issue was why all the departments have to have the same floating holiday.  The Hooper people wanted a day around the Thanksgiving Day holiday.  The Police Department wanted Easter Sunday.  Other departments wanted Tuesday, July 5^th.  They also talked about Job Descriptions and Evaluations.  Mrs. Pschirrer handed out drafts and they got positive responses.  They will continue to talk about these forms.  The Department Managers liked participating in this discussion.

Letter Received from Walpole Police – Re: Lentex Lane, Map & Lot #027-008-001:  The Selectboard acknowledged receipt of a letter from the Police Department to advise that they looked at the site and agreed there were no issues with what Mr. Gregory Gay wants to do with the property.

NEW BUSINESS (Continued)

Vachon, Clukay and Company, New Financial Auditor:  Mrs. Pschirrer moved to authorize Mr. Dalessio, Chair of the Selectboard, to sign the form to release records from last year’s auditing company to the new auditing company.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Delegation of Deposit Authority:  When Mr. Tom Goins, Town Treasurer, is not available he would like to allow the Town Clerk/Tax Collector to make deposits on behalf of the Town.  This is in accordance with the RSAs.

Mrs. Pschirrer moved to sign the document to allow Mr. Tom Goins to authorize the Town Clerk or her Deputy to have deposit authority.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Southwestern Region Planning Commission – Information Session Notice: Mr. Bob Miller and Mr. Bob Anderson are registered to attend the SWRPC meeting on April 27^th, 2016.  Mr. Dalessio would like to have them attend the Selectboard meeting on May 5^th to make a presentation.

Selectboard Meeting – Change of Date:  There was a consensus of the Selectboard to change the date of their regularly scheduled meeting on Thursday, April 28^th to Wednesday, April 27^th at 6:30 PM due to a scheduling conflict.

Curbing Gift:  Mr. Ray Boas had offered the Town a gift of $5,000.00 with the intent of having granite curbing put in on a small section on Elm Street.  Mr. Dalessio just wanted everyone to be aware that they had trouble finding someone to bid on this small project back when Mr. Terrell was the Highway Superintendent.  Since the Town does not have the capability to do this job he suggested they go out for bid again to see what the prices will be.  Mrs. Pschirrer will ask Mr. Rau to take care of this.

Department of Environmental Services:  Mr. Dalessio reported on the letter from DES about a small revolving fund that was discussed at the last meeting.  He contacted Laura Martell who advised that it referenced the sewer loan that the Town had paid off in 2010.  She will take care of up-dating their records.

NON-PUBLIC SELECTBOARD SESSION #2:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (c) Reputations.  Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 8:13 PM.

The regular Selectboard meeting resumed at 8:18 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session #2 of April 14, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mrs. Pschirrer moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved.

The regular Selectboard meeting resumed at 8:27 PM.

ADJOURNMENT:  Mrs. Pschirrer moved to adjourn this Selectboard meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting adjourned at 8:29 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

Sarah Downing, the newly appointed adminsistrative Assistant in the Selectboard office also asked that I alert everyone to the change in date for the Selectboard meeting from Thursday the 28th to Wednesday the 27th.  Thanks for the heads up, Sarah. – Lil

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

APRIL 7, 2016

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; Joseph Aldrich

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people in attendance.

PUBLIC BUSINESS:

Jack Franks: Mr. Franks explained his original Intent to Excavate on the Abenaki Springs property where the housing units are being constructed but they moved more soil than they thought they were going to.  It has now all been clarified with the State and he has the proper documentation.  Mr. Franks left a copy of the PA39 form.  He is now moving dirt but has not removed anything by the showroom.  They are prepping the front lot but every bit of soil is going to private homes for gardens, etc.

ACCOUNTS PAYABLE:

Mr. Aldrich moved to accept the Accounts Payable check register in the amount of $30,748.20 for checks dated April 8, 2016.  Mrs. Pschirrer seconded the motion but noted the exception of two checks that need to be forwarded to the Hooper Funds:  1) Mr. Howard Whitcomb needs to be transferred to the Hooper Maintenance Trust Fund; and 2) Rebecca Whippee’s transportation costs need to be transferred to the Hooper Educational Fund I.  With all in favor, the motion and amendment were approved.

PAYROLL: 

Mr. Aldrich moved to accept the Payroll voucher for the week ending April 2, 2016, in the amount of $25,499.90 for checks dated April 8, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mr. Aldrich moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,821.30 for the week ending April 2, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – March 31, 2016:  Mr. Aldrich moved to approve the Minutes of the regular Selectboard meeting of March 31, 2016, as submitted.  Seconded by Mrs. Pschirrer.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – March 31, 2016:  Mr. Aldrich moved to approve the Minutes of the Non-Public Selectboard session of March 31, 2016, as submitted.  These Minutes will remain sealed.  Seconded by Mrs. Pschirrer.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meeting:

• North Walpole Village District Board of Commissioners – March 29, 2016.

Mr. Dalessio noted that a note will be sent to Mrs. Barbara O’Brien to advise that the Selectboard hired True North Networking to handle their computers and if North Walpole has any interest they could be added to the Town’s contract.

BUILDING PERMIT

CARSON, Pinewood Circle, Map & Lot #008-055-000:  Mr. Aldrich moved to approve Building Permit No. 2016-07 for Bradley Carson to “Construct a 10’ x 6’ chicken coop near rear of property” at 22 Pinewood Circle, as presented.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

OLD BUSINESS:

NH Department of Labor Audit and Inspection:  The Department of Labor will be doing the audit and inspection on April 20^th.

Appointments:  Mrs. Downing has been contacting board / committee members who have not yet indicated if they wish to be appointed / re-appointed to the boards / committees.  She will put a notice of vacancies in the Clarion.

Mrs. Pschirrer moved to re-appoint Mr. Tom Goins to the Hooper Scholarship Committee.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved that Mr. Tom Goins will represent the Hooper Scholarship Committee on the Hooper Institute Board.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to appoint Mrs. Holly Gowdy as a member of the Hooper Institute Board for a term of three years.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to re-appoint Mrs. Kerry Pickering to the Recreation Committee for a term of three years.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to re-appoint Ms. Sarah Manning to the Recreation Committee for a period of three years.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to appoint Mr. Peter Palmiotto as an alternate member on the Conservation Commission for a term of three years.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to appoint Mr. Gary Speed as an alternate member on the Conservation Commission for a term of three years.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to appoint Mrs. Elaine Heleen as an alternate member on the Conservation Commission for a one year term.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to appoint Mrs. Alicia Flammia as a member on the Conservation Commission for a three year term.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mr. Jack Neary Response:  Mrs. Pschirrer moved to send the letter to Mr. Jack Neary in response to his letter concerning the sidewalk on Pleasant Street.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NEW BUSINESS:

Notice to All Tax Collectors:  The Selectboard acknowledged receipt of the Notice to All Tax Collectors from the State of New Hampshire that was completed and signed by Mrs. Sandra Smith and returned to the State. It confirms that property tax bills were sent.

Brian Beckwith E-mail Re: Sanding and Plowing:  Mr. Aldrich moved to sign and send the response letter about Monday’s snow storm and road care to Mr. Brian Beckwith.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

State Revolving Fund (SRF) Single Audit Act (SAA) Requirement:  Mr. Dalessio questioned why this letter from the Department of Environmental Services was not on letterhead; is it legitimate.  He will contact the DES about this.

Mrs. Pschirrer moved that if this letter is legitimate that Mr. Dalessio, Chair, be authorized to sign and return it to the DES.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

National Grid Herbicide Use Notification:  Mr. Dalessio suggested that a notice be put in the Clarion and Walpolean to advise that National Grid will be doing vegetation management treatments on their rights-of-way.

Mrs. Pschirrer moved that the Selectboard notify the Clarion and Walpolean that National Grid will be working to reduce weeds on their properties rights-of-way. The tentative start date is June 13, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Town Pool Filtration System Contract With Allen Pools and Spas:  Mr. Dalessio reported that Mr. Mark Houghton will be doing the electrical work at the pool.

Mr. Aldrich moved to authorize Mr. Steve Dalessio, Chair, to sign the Town Pool Filtration System Contract with Allen Pools and Spas.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Eagle Times Article Re: Vilas Bridge:  Reference was made to the Eagle Times article regarding the Vilas Bridge.  Mr. Dalessio talked with Mr. Mark Houghton who confirmed that the purpose of the meeting with the Village of Bellows Falls was to sign another inter-local agreement for the village’s wastewater treatment plant.  The article states that concern about the Vilas Bridge has prompted officials in Walpole to reach out to the Town Manager in Rockingham to set up a Tri-Board meeting to discuss the bridge.  Mr. Dalessio tried to contact Nancy Cavanaugh, reporter, to state that the Walpole Selectboard never discussed this.  Mr. Dalessio will place another phone call to her tomorrow.  The Walpole Selectboard has no knowledge of this article nor did they talk to anyone or make any statements about the Vilas Bridge.

NH DOT Municipal Work Zone Agreement:  Mr. Dalessio spoke with Police Chief Paquette about this agreement.  Chief Paquette feels this is the most appropriate way to control traffic on the Westminster Bridge while the project is being done therefore he feels this agreement should be signed.

Mrs. Pschirrer moved to sign this NH Department of Transportation Municipal Work Zone Agreement for Project 40070 in triplicate.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

22-26 School Street: The Selectboard discussed the request received to waive the penalties and interest on this property.  Mrs. Pschirrer recommended that a letter be sent thanking them for their letter but there was a consensus of the Selectboard that all liens, property taxes, interest and penalties need to be paid in full.  Mrs. Pschirrer will draft the letter.

Letter From Len-Tex Re: Commonwealth Construction and Millwork:  Mr. Dalessio forwarded the e-mail he received from Len-Tex to Commonwealth Construction and Millwork.  Commonwealth had a failure of their dust collection silo and it was spewing sawdust into the air.  It becomes a problem for Len-Tex as it could destroy their air-handling system.  Mr. Dalessio called Commonwealth and the owner said they saw the leak and fixed it.  He then e-mailed Mr. Lennon to advise that the problem had been taken care of.  Mr. Dalessio will notify the North Walpole Commissioners of this incident.

Town Office Phone System: There was discussion relative to the Town office phone system; there is no voice mail.  Mrs. Downing explained all the problems.  Mr. Dalessio pointed out that they need a working phone system.  Mrs. Downing was asked to do some research on small business phone systems and report back to the Selectboard.

True North Networking:  Mr. Dalessio advised that True North is sending reports on the usage; it includes the internet.  He wanted everyone to know that usage is being monitored; nothing is confidential.

NON-PUBLIC SELECTBOARD SESSION:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (b) Hiring.  Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:40 PM.

The regular Selectboard meeting resumed at 8:03 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mr. Dalessio moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 8:27 PM.

OTHER BUSINESS:

2016 Town Budget:  Mr. Dalessio mentioned that an Agenda item for the next Staff Meeting will be the $88,000 voted on and approved by the voters for repairs to the Town buildings; much of it will be for roof repairs.  The list of projects will be reviewed; estimates will be needed.  Mr. Dalessio will follow-up with Mr. Rich Kreissle on the transfer of appropriated funds to the Capital Reserve Funds.

ADJOURNMENT:

Mrs. Pschirrer moved to adjourn this Selectboard meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 8:35 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

MARCH 31, 2016

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; Joseph Aldrich

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were six people in attendance.

PUBLIC BUSINESS:

Residents – North Road and Colonial Drive:  Mr. Wayne Wallace, Mrs. Brenda Wallace, Mr. Roland Caskins and Mr. Kenneth Gunnerson were present to discuss the on-going drainage issues and property damage on North Road when there are heavy rain storms.  Mr. Dalessio pointed out that about a month ago Mr. and Mrs. Wallace were in to talk about the water problems.  Since that conversation Mr. Dalessio went to the area, walked the properties and took pictures.  He agrees there is a water problem.  The Selectboard has been in touch with the Road Agent and also have given him permission to contact Mr. Rhoades at M & W Soils, an engineer, for advice on what could be done there.  Mr. Rau has been asked to submit a schematic of where the culverts are and their sizes.  Mr. Dalessio is not sure of what can be done or what the State says the Town is allowed to do but they continue to work toward a solution.  The residents provided some history on their water problems and how the water flows down the hill.  Several options for diversion of that water were discussed.  Mr. Wallace had previously hired a consultant to look at the area and he explained what the recommendation was. Mr. Dalessio summarized that the Selectboard will keep in touch with the residents as they work toward a solution on this drainage problem.

RECESS SELECTBOARD MEETING:

Mrs. Pschirrer moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved at 6:59 PM.

The regular Selectboard meeting resumed at 7:58 PM.

ACCOUNTS PAYABLE:  Mr. Aldrich moved to accept the Accounts Payable check register in the amount of $43,258.27 for checks dated April 1, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

PAYROLL:  Mr. Aldrich moved to accept the Payroll voucher for the week ending March 26, 2016, in the amount of $22,799.48 for checks dated April 1, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mr. Aldrich moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,647.59 for the week ending March 26, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – March 24, 2016:  Mr. Aldrich moved to accept the Minutes of the Selectboard meeting of March 24, 2016, as submitted.  Seconded by Mrs. Pschirrer.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – March 24, 2016:  Mr. Aldrich moved to accept the Minutes of the Non-Public Selectboard session of March 24, 2016, as submitted.  These Minutes will remain sealed.  Seconded by Mrs. Pschirrer.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meeting:

• Planning Board Workshop, March 29, 2016.

Mr. Dalessio pointed out that the Planning Board decided to pass on applying for this Planning Grant as it would be too much work for a short period of time.  Ms. Lisa Murphy from the Southeast Regional Planning Commission explained that a lot of towns are passing on this Grant for the same reason.

BUILDING PERMITS:

LAWLOR, Meetinghouse Road, Map & Lot #008-047-000:  Mr. Aldrich moved to grant Building Permit No. 2016-03 for Peter and Cathy Lawlor to “Construct a 32’ x 10’ lean-to onto garage”.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

RENEWAL OF 2015-06 / 2014-24 Permit, Avanru Development, 504 Main Street, Map & Lot #012-013-0002016-05:  Renewal of 2015-08 Permit, Avanru Development, Abenaki Springs, 504 Main Street, Map & Lot #012-013-004:   The Selectboard signed these renewal Building Permits that were approved at their March 24, 2016, meeting.

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

JOAN GALLOWAY, Rapids Road, Map & Lot #002-013-000:  Mr. Aldrich moved to accept the Notice of Intent to Cut Wood or Timber for Joan Galloway as submitted.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

REFUNDS:

Overpayment Refunds:  Mr. Aldrich moved to accept the Credits Report for Unassigned Credits for ten property owners for the total amount of $193.24.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

TIMBER TAX LEVY / WARRANT AND CERTIFICATION OF YIELD TAXES ASSESSED:

RYAN PAUL, High Street, Map & Lot #010-045-000:

CUMMINGS CATHERWOOD, Maple Grove Road, Map & Lot #009-008-000:

CUMMINGS CATHERWOOD, Maple Grove Road, Map & Lot #009–006-000:

Mr. Aldrich moved to accept the Timber Tax Levy / Warrant and Certification of Yield Taxes Assessed for the following:

• Ryan R. Paul & Melisa Paul, High Street, Map & Lot #010-045-000 in the amount of $661.41;
• Cummings Catherwood, Maple Grove Road, Map & Lot #009-008-000 in the amount of $103.76;
• Cummings Catherwood, Maple Grove Road, Map & Lot #009-006-000 in the amount of $109.98;

for a total amount of $875.15.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

OLD BUSINESS:

Appointments:  Mrs. Clough will re-check the list of Board / Committee vacancies and email the people who have not yet indicated whether or not they want to be re-appointed.

Mr. Jack Neary Response:  Mrs. Clough mentioned that Mr. Neary sent an email requesting a response to his letter.  Mr. Dalessio looked at the area.  There is no sidewalk on the Neary property side of the street and, at this point in time, the Selectboard does not see a sidewalk being installed on that side.  There is no money in the budget.  They will address the deteriorating sidewalk on the other side of the street during the road re-construction.  Mrs. Pschirrer will draft a response letter.

Employee Policy Handbook Update: Mrs. Pschirrer met with the Department Heads to review and make revisions to the Employee Policy Handbook.  There was a disagreement on the period for probation.  Ultimately it is a Selectboard decision.  Mrs. Pschirrer will begin to re-write this policy.  There will be another meeting with the Department Heads on April 12^th.  They will start to talk about employee reviews and job descriptions.

NEW BUSINESS:

Request from John Roberts:  A request was received from Mr. John Roberts to use a metal detector on the Town Common.

Mrs. Pschirrer moved to reject Mr. John Roberts request to use a metal detector on the Town Common.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NH DES Reservoir Dam Inspection: The Selectboard acknowledged receipt of a copy of the letter from the NH Department of Environmental Services to Mr. Mark Houghton, Assistant Fire Chief, regarding the Reservoir Dam inspection that will be coming up.

NH DES Wetland Utility Maintenance Notification:  A notice was received from the NH Department of Environmental Services Wetland Utility Maintenance that National Grid will be doing some tree cutting and vegetation management along their power lines.

Town Safety Procedure Manual:  Mr. Dalessio pointed out that the Selectboard had already approved this Town Safety Procedure Manual; it was ready for signatures. There will be more changes from time-to-time.

NON-PUBLIC SELECTBOARD SESSION:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel.  Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 8:34 PM.

The regular Selectboard meeting resumed at 9:05 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of March 31, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OTHER BUSINESS:

Personnel – Office:  Mr. Dalessio recognized Mrs. Clough for her contributions to the Selectboard office and wished her luck on her transfer to the Police Department.

ADJOURNMENT:  Mrs. Pschirrer moved to adjourn this Selectboard meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 9:10 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

MARCH 10, 2016

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich; Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were three people in attendance.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register in the amount of $48,667.05 for checks dated March 11, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve payment of the invoice from True North Networks, LLC in the amount of $11,460.09.  This includes $1,000.00 for the monthly service maintenance.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve payment of the invoice from Affordable Moving Company in the amount of $555.00.  It is for moving furniture from the Town Hall to the Hooper Mansion.  This should be paid from the Hooper Trust Maintenance fund.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending March 5, 2016, in the amount of $20,001.52 for checks dated March 11, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,278.04 for the week ending March 5, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – March 3, 2016:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of March 3, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – March 3, 2016:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard session of March 3, 2016, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Conservation Commission – March 7, 2016;
• North Walpole Village District Board of Commissioners – February 17, 2016;
• North Walpole Village District Board of Commissioners – February 23, 2016;
• North Walpole Village District Board of Commissioners – March 1, 2016;
• Walpole Planning Board – March 8, 2016.

With reference to the Walpole Planning Board meeting minutes, Mr. Dalessio pointed out that Ms. Kelli Hicks resigned and the WPB will recommend an appointment next month.  The WPB will pursue trying to get some grant money for re-writing the Master Plan, etc.  They are consulting with the Southwest Regional Planning Commission for advice on this.

ABATEMENTS AND REFUNDS:

Property Tax Abatements:

MILLER, 51 Ramsay Hill Road, Map & Lot #008-084-000:  Mrs. Pschirrer moved to accept the recommendation of Avitar Associates to reduce the assessment by $15,000.00 on this property and to approve the Notice of Property Tax Abatement Refund in the amount of $365.50 for Christopher C. Miller.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

McMAHON, 58 Adams Lane, Map & Lot #003-001-000:  Mrs. Pschirrer moved to accept the recommendation of Avitar Associates to deny this request for a Property Tax Abatement for Mary McMahon.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

McALLISTER, 250 Meetinghouse Road, Map & Lot #008-049-000:  Mr. Aldrich moved to accept the recommendation of Avitar Associates to reduce the assessment by $6,200.00 on the McAllister property and to approve the Notice of Property Tax Abatement Refund in the amount of $149.22.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

OLD BUSINESS:

NH Department of Labor Audit and Inspection Report:  Mr. Dalessio noted that Mrs. Clough will be asked to be sure that everything on the list is completed in the office for this inspection on April 5^th.  Mr. Houghton is aware of the fact that this needs to be done.

Town Ordinance, Procedure and Policy Manual:  The Selectboard continue to work on this project.

NEW BUSINESS:

Conservation Commission Secretary Appointment:  Mrs. Elaine Heleen resigned as the Conservation Commission Secretary.  The Selectboard supports the appointment of Ms. Regina Borden as the new secretary.

Appointments:  A list of Town Board/Committee vacancies will be posted.

True North Statement of Work:  Mr. Dalessio reported that on Election Day there was some trouble with the network.  The President of True North came in and recommended a replacement rotor that drives the network; it would cost between $626.00-and-$751.00.  They also recommending changing the wireless access point; it would cost between $951.00-and-$1,076.00.

Mrs. Pschirrer moved to authorize Mr. Steve Dalessio, as Chairman, to sign the purchase orders for the up-dated equipment as recommended by the company to keep the computers and server working properly.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Office Closing – March 22, 2016:  The Selectboard announced that the office will be closed on Tuesday, March 22^nd.  The meter readings will be done for the water and sewer and bills will be processed.  Several company representatives will be present to be sure that all the data is transferred properly and there are no problems with the equipment.  This will be a six month billing but the goal is to go to quarterly billing.

Gazebo Repairs:  Mrs. Clough had sent out an email about the scope of work that needs to be done on the Gazebo.  The Selectboard would prefer to have all the work done at once rather than piece-meal therefore they will get a quote on the entirety and then make a decision on how much they want to do at this time.   A fund was set up by the donor for maintenance.

Town Hall Building:  Mrs. Pschirrer reported that yesterday there was a strong smell of propane in the building.  She checked the stove and everything seemed okay.  A call was made to Mr. Houghton and it was determined the tank was low.  There was discussion about the fact that there is just one 50-gallon tank which will not go far when the kitchen stove is being used.  Consideration will be given to adding a surcharge onto rental agreements when the kitchen will be used.  Should there be two 50-gallon tanks.  In the future if a renter of the building forgets to turn the stove/oven off they will not get their deposit back. Mrs. Pschirrer will review the rental agreement and make recommendations for proposed revisions.

Highway Department: Mrs. Pschirrer advised that Mr. Rau, Road Agent, has the following streets on his 2016 Paving Schedule:  The Commissioners in North Walpole asked him to make one change and he is willing to do that.  In North Walpole – Birch Street, Brady Street, Oak Street and Cray Street.  In Walpole – North Street, Kingsbury Street, Meetinghouse Road and Wilson Street.  Pleasant Street will be included; it will be torn-up and replaced.  He has been talking with Ms. Cheryl Mayberry, Commissioner, in North Walpole who is also on the Transportation Committee at Southwest Regional Planning Commission, about Route 12 and traffic/stop lights.  Mr. Rau will work with Mr. Mark Houghton to coordinate the work on Pleasant Street.  Some of that sidewalk will be replaced as asphalt.

Alstead Center Road was posted and will probably continue to be year-round because of the bump near the stream; it might cave in.  Mr. Rau has a plan for repairing the culvert but has to follow-up on it.  Mr. Dalessio noted that a lot of local farmers use that road but there is not a lot of public traffic.

NON-PUBLIC SELECTBOARD SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel.  Mrs. Pschirrer seconded the motion and, on a roll call with all in favor, the motion was approved at 6:50 PM.

The regular Selectboard meeting resumed at 7:18 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of March 10, 2016, will be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a Hooper Trustees meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:39 PM.

OTHER BUSINESS:

Department Head Meetings:  Mrs. Pschirrer wanted the Department Heads to be reminded that there will be a meeting in the Town Hall on March 23^rd at 8:30 AM to review the Personnel Manual.

Mr. Dalessio pointed out that the Department Heads are supposed to meet at the E.E. Houghton building on March 15^th at 10:00 AM for the webinar on Safety Committees.

Selectboard Meetings:  There was a consensus of the Selectboard to change the meeting time from 6:00 PM to 6:30 PM for their regular Thursday meetings starting March 17^th.

The Selectboard will continue to schedule their monthly Staff meetings on the third Thursday of each month at 5:00 PM.

ADJOURNMENT:

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the meeting was adjourned at 7:49 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

FEBRUARY 25, 2016

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich; Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people in attendance.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register in the amount of $43,408.41 for checks dated February 26, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending February 20, 2016, in the amount of $20,677.23 for checks dated February 26, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,714.62 for the week ending February 20, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – February 18, 2016:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of February 18, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

SELECTBOARD STAFF MEETING – February 18, 2016:  Mrs. Pschirrer moved to approve the Minutes of the Selectboard Staff meeting of February 18, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – February 18, 2016: Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard Session of February 18, 2016, as submitted.  These minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed the Minutes of the following meetings:

• Walpole Planning Board – February 9, 2016;
• North Walpole Village District Board of Commissioners – January 26, 2016;
• North Walpole Village District Board of Commissioners – February 2, 2016;
• North Walpole Village District Board of Commissioners – February 9, 2016;
• WRAP Committee – January 14, 2016.

ABATEMENTS AND REFUNDS:

Property Tax Abatements:

Maclean, 522 Valley Road, Map & Lot #011-023-000:  Mrs. Pschirrer moved to approve the request of James A. Maclean and Serena M. Maclean and the Abatement Recommendation of Avitar Associates to reduce the assessment on this property and to grant a Property Tax Abatement Refund in the amount of $1,415.10.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Sibley, 40 Westminster Street, Map & Lot #020-015-000:  Mrs. Pschirrer moved to approve the request of Franklin L. Sibley and the Abatement Recommendation of Avitar Associates to reduce the assessment on this property and to grant a Property Tax Abatement Refund in the amount of $2,537.23.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Kasser Brothers, LLC, 10 Bookseller Road, Map & Lot #004-023-000:  Mrs. Pschirrer moved to approve the Abatement Recommendation of Avitar Associates to deny the request of Kasser Brothers, LLC to reduce the assessment on this property.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Wilbur, 1430 County Road, Map & Lot #003-036-001:  Mrs. Pschirrer moved to approve the Abatement Recommendation of Avitar Associates to deny the request of Mr. Wilbur to reduce the assessment on this property.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PUBLIC BUSINESS:

Wayne Wallace:  Mr. and Mrs. Wallace reside at 150 North Road.  Mr. Wallace explained the on-going problem of water run-off and presented pictures of the recent damage that occurred as a result of the extreme heavy rains.  A similar complaint was brought before the Selectboard about two years ago.  The main problem is that the run-off goes across their property and onto the Caskin’s property on Colonial Drive.  Mr. Caskin had two-feet of water in his basement.  The Town water goes across the Wallace property, it comes out of a drain on North Road, goes under the Wallace driveway and across their lawn and then it goes into the basement of the Caskin house. Mr. Wallace presented pictures to the Selectboard. Mrs. Pschirrer asked Mr. Wallace to describe the pictures he presented. One is of their driveway which as a culvert under it. The culvert empties onto a material which directs the water across their yard toward the property line.  Mr. Wallace advised that two years ago he brought in the findings of an engineer, Ralph Michaels from Ludlow, VT, who said the water that goes across their property is unnecessary.  There are options.  This was a verbal opinion but Mr. Wallace felt he could obtain something in writing from Mr. Michaels.  The problem of about two years ago has re-surfaced.  He feels it bears some action on the Town’s part to stop this drainage activity.  Mr. Dalessio pointed out that they cannot make a decision at this meeting but he will look at the area.  They have filled out a Citizen’s Report form that will now be reviewed and tracked so Mr. Wallace can see what they are doing step-by-step.  If Mr. Rau, Road Agent, has not yet looked at this area the Selectboard will have him do so as soon as possible.  The Selectboard will then discuss his opinion to rectify this.  After that the Selectboard will contact Mr. Wallace with their recommendation.  It is troubling to Mr. Dalessio that somebody’s house is being affected.  The Selectboard uses M & W Soils and they will have Mr. Rhoades take a look at the area in addition to Mr. Rau.  Mrs. Wallace pointed out that the Caskin’s foundation is damaged due to pressure from surface water; he has had to have his driveway repaired in the past.  Mr. Dalessio hopes they will have an “Action Plan” within two weeks.

WARRANTS:

Supplemental Tax Warrants:

North Walpole Village Housing, Map & Lot #028-011-000 – 26 Kiniry Street:  Mrs. Pschirrer moved that the Selectboard proceed with a Property Tax Supplement Warrant to the North Walpole Village Housing at 26 Kiniry Street in the amount of $1,002.00.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

North Walpole Village Housing, Map & Lot #028-102-000 – 10 Merchant Street:  Mrs. Pschirrer moved that the Selectboard proceed with a Property Tax Supplement Warrant to the North Walpole Village Housing at 10 Merchant Street in the amount of $1,002.00.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved. 

Town of Walpole, 160 Prospect Hill, Map & Lot #008-062-00A (Hooper Cottage): Mrs. Pschirrer moved to approve the Supplemental Tax Warrant, Tax Year 2015 2^nd Issue, for the Town of Walpole at 160 Prospect Hill (Hooper Cottage) in the amount of $1,800.00 with interest at twelve (12%) per annum from the due date and on all sums not paid on or before that day.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Town of Walpole, 166 Prospect Hill, Map & Lot #008-061-000 (Hooper Golf Course):  Mrs. Pschirrer moved to approve the Supplemental Tax Warrant, Tax Year 2015 2^nd Issue, for the Town of Walpole at 166 Prospect Hill (Hooper Golf Course) in the amount of $4,233.00 with interest at twelve (12%) per annum from the due date and on all sums not paid on or before that date.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Vachon Clukay Engagement Letters: Mr. Dalessio advised that the Selectboard should talk about making a decision on the auditor next week.  They will be looking at two companies.

NH Department of Labor Audit and Inspection Report:  The State Inspector will be here to do the Safety Audit and Inspection on April 5^th, 2016.

New Computer Equipment:  Mr. Dalessio reported that the new server will be in next Wednesday.  Mrs. Smith will close the Town Clerk’s office that day so the work can be done.  They will start in the Town Clerk’s office; bring the two motor vehicle computers into the server.  Then they will come into the Selectboard office to connect one computer at a time; by the end of that day the old server will be off-line.  The Town will start paying True North as soon as the new server is on.  This equipment will be Class “A”.  Mr. Dalessio talked about this change with Competitive Computers.

Town Ordinance, Procedure and Policy Manual:  This is an on-going project for the Selectboard.

NEW BUSINESS:

2015 Annual Facility Report – Transfer Stations & Recycling Facilities: Mr. Paul Colburn completed this 2015 Annual Facility Report – Transfer Stations and Recycling Facilities document.

Mrs. Pschirrer moved to authorize Mr. Paul Colburn to sign the 2015 Annual Facility Report for Transfer Stations and Recycling Facilities.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Highway Department:  Mrs. Pschirrer reported that the Highway Department took care of a large sink hole on Main Street in North Walpole following the recent rain storm.

NON-PUBLIC SELECTBOARD SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (e) Pending Claims or Litigation.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 6:48 PM.

The regular Selectboard meeting resumed at 7:08 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard meeting of February 25, 2016, will be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.  

RECESS SELECTBOARD MEETING:  Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a Hooper Trustees meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:16 PM.

ADJOURNMENT:

Mr. Aldrich moved to adjourn this Selectboard meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the meeting was adjourned at 7:18 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

FEBRUARY 11, 2016

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich; Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were three people in attendance.

ACCOUNTS PAYABLE: Mrs. Pschirrer moved to approve the Accounts Payable check register in the amount of $34,713.67 for checks dated February 12, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:  Mrs. Pschirrer moved to approve the Payroll voucher for the week ending February 6, 2016, in the amount of $21,716.85 for checks dated February 12, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,746.20 for the week ending February 6, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – February 4, 2016:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of February 4, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – February 4, 2016:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard Session of February 4, 2016, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

2016 ANNUAL BUDGET AND WARRANT ARTICLES PUBLIC HEARING – February 4, 2016:  Mrs. Pschirrer moved to approve the Minutes of the 2016 Annual Budget and Warrant Articles Public Hearing of February 4, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Hooper Institute Committee – February 9, 2016;
• Cold River Local Advisory Committee – December 10, 2015; and
• Planning Board – February 9, 2016.

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

WOOD, Woodshed Road, Map & Lot #011-031-000:  Mrs. Pschirrer moved to approve the Notice of Intent to Cut Wood or Timber off the Walpole Valley Road, Operation #T-15-461-17-T, for Beryl Wood, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Transfer of Hubbard Property to the Town of Walpole:  This will be kept on the Agenda until the documents for the BBQ area are received from Hubbard LLC to the Town of Walpole.

NH Department of Labor Audit and Inspection Report: The NH State Inspector will be in the office on Tuesday, April 5^th.  Mr. Dalessio advised that the paperwork will be in the office and ready for him.  Mrs. Clough will send the inspector an email to let him know this report will be ready.

Town Ordinance, Procedure and Policy Manual: This is a work-in-progress for the Selectboard.

NEW BUSINESS:

Auditor Search:  Mr. Kreissle received a list of auditing firms from the NH Municipal Association and has sent out Request for Proposals.  To-date one has been received and the Selectboard are in the process of reviewing it.

Request for Use of the Town Common:  A request was received from Mrs. Holly Gowdy to use the Town Common for the Fall Mountain High School Cross Country Running and Ski Teams.  The Booster Club would like to hold a 5K race on Thanksgiving Day.  The Turkey Trot would gather on the Common before the start and the finish would be on the Common.  This would be the morning of Thanksgiving Day, November 24, 2016.  This race is a fundraiser for these athletic teams.

Mrs. Pschirrer moved to allow the Booster Club to use the Town Common on Thanksgiving Day, November 24^th, 2016, for a 5K race.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Holly Gowdy asked for permission to use the Town Common for a Farmers Market on November 19, 2016. This would coincide with the church fairs scheduled for this Saturday before Thanksgiving Day.

Mr. Aldrich moved to grant permission for the local farmers to use the Town Common on November 19, 2016, for a Farmers Market.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Letter from Jack Neary: The Selectboard acknowledged receipt of a letter from Mr. Jack Neary regarding the fact that the sidewalk on Pleasant Street was not plowed after the last storm.  Mrs. Clough was asked to put this into the Citizen’s Complaint Report book.  Mrs. Pschirrer reported that Mr. Rau and Mr. Symonds looked at the sidewalk and felt the machinery would be ruined handling the snow plowing due to the poor condition of the sidewalk.  Following a discussion the Selectboard agreed to have Mrs. Pschirrer respond to Mr. Neary’s complaint and advise that the Town will take care of removing the snow off the sidewalk in front of his property.

Administrative Assistant’s Vacancy: Mr. Dalessio announced that Mrs. Janet Clough has requested a change from the Selectboard office to the Police Department.  The Selectboard agreed to post the vacancy in the two locations where notices are customarily posted and on the Town’s web-site.  It will not be put in the newspaper, at this time, due to the cost of advertising.

Mr. Dalessio requested that Mrs. Clough take care of three things before making the transfer: 1) finalize the 2015 Town Report; 2) Take care of all the items that were listed in the Safety Audit; and that letters be sent to everyone who has a closet downstairs stating that they need to be cleaned / organized no later than March 24^th, 3) Develop procedures for the five most common tasks.  Mrs. Clough noted that there will be more than five tasks.  At this time she has back-log work to complete because for the past two weeks she has been working on the Town Report.  She asked if the Selectboard would approve having her work at least two days with Miss Lee before she leaves her position at the Police Department on February 24^th. The Selectboard approved this request.  Mr. Dalessio pointed out that they want a smooth transition in both directions.  The Selectboard, Mr. Kreissle and Mrs. Clough will meet to work out details on how the Welfare cases will be handled.

Selectboard Office Part-Time Position:  Mrs. Clough will up-date the existing Job Description.  The Selectboard agreed to post this position internally; Mr. Dalessio will draft this notice.

NON-PUBLIC SELECTBOARD SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (b) Hiring and (c) Reputations.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 6:44 PM.

The regular Selectboard meeting resumed at 7:11 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard session of February 11, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:27 PM.

ADJOURNMENT:

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the meeting was adjourned at 7:28 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

JANUARY 28, 2016

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich; Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:05 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were three people in attendance.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register in the amount of $77,871.64 for checks dated January 29, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending January 23, 2016, in the amount of $19,634.77 for checks dated January 29, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,219.78 for the week ending January 23, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – January 21, 2016:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of January 21, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

SELECTBOARD STAFF MEETING – January 21, 2016:  Mrs. Pschirrer moved to approve the Minutes of the Selectboard Staff meeting of January 21, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – January 14, 2016:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard Session #1 of January 14, 2016, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – January 21, 2016:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard Session of January 21, 2016, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – January 22, 2016: Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard Session of January 22, 2016, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Zoning Board of Adjustment – January 20, 2016;
• Library Trustees Meeting – January 12, 2016;
• Conservation Commission – January 4, 2016. 

BUILDING PERMIT:

UNITY BUILDING TECHNOLOGIES, Wentworth Road, Map & Lot #017-053–000:  Mrs. Pschirrer moved to approve Building Permit No. 2016-01 for Unity Building Technologies, Inc. to “Construct a 24’ x 32’ 1 Story Garage” at 6 Blackjack Crossing Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

NEAL, Aldrich Lane, Map & Lot #008-053-000:  Mrs. Pschirrer moved to approve the Notice of Intent to Cut Wood or Timber, Operation #15-461-16-T, for Christine Neal, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Transfer of Hubbard Property to the Town of Walpole: The Selectboard received the paperwork on the gift of the BBQ Pit area from Hubbard, LLC. The fees for Attorney Kinyon will be charged to the Town’s legal expenses.

Mrs. Pschirrer moved to approve and sign the documents received from Hubbard, LLC for transfer of the BBQ property to the Town of Walpole.  (PA-34 Property Transfer and CD-57P Transfer Tax Form). Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NH Department of Labor Audit and Inspection Report: Mr. Dalessio reviewed his responses on the violations found by Inspector Perry during his administrative audit on December 11, 2015.   The Selectboard will sign the letter and document next week.  Mr. Dalessio thanked everyone for getting their responses in on this Labor Audit and Inspection Report.

2016 Warrant Articles:  Mr. Dalessio reported that the 2016 Warrant Articles are almost ready.  The wording in the Recreation Department’s Article for the pool will be changed and they are waiting for a few more figures from Mr. Kreissle.

Department Reports for the 2015 Town Report:  Mrs. Clough continues to work on the 2015 Town Report.

Server Update:  Mr. Dalessio signed the up-dated contract for the server with True North Networks to change the date from February 1^st to March 1^st, 2016 subject to appropriations.

Library Building:  Mrs. Pschirrer moved to authorize the Chair of the Selectboard, Steven Dalessio, to sign the contract with ABS Consulting who removed the asbestos from the Town Library for the amount of $5,800.00.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Town Ordinance, Procedure and Policy Manual:  This is an on-going project for the Selectboard.

NH Dept. of Revenue Administration; Community Action Report:  Mrs. Clough is waiting for more information from the Department of Revenue Administration.  They will let her know exactly what they need.  For Current Use they will pick out 30 of the approximately 200 that the Town has; it will require all up-dated information on the maps, etc.

PUBLIC BUSINESS: 

Mr. Jack Franks:  Mr. Franks advised that construction will begin on the 26 housing units next Tuesday.  It will continue for about 8 days.  After that sub-contractors will be working on the project.  He invited the Selectboard members to visit the site and see the process.  There will be a ribbon cutting sometime in May.  Mr. Franks has been in contact with Mr. Mark Houghton at the Fire Department.  He will be meeting with the Management Company soon to start advertising.  The Selectboard office has had some inquiries.  When Mr. Franks has some more information on the rentals he will drop that off in the Selectboard’s office.

NEW BUSINESS:

SWRPC, Winter Meeting Invitation:  An invitation was received from the Southwest Region Planning Commission to attend their Winter Meeting on Tuesday, February 16^th, at Papagallos Restaurant in Swanzey, NH.  The topic of discussion will be NH’s 2016 Legislative Session.  Contact Mrs. Clough to make a reservation if anyone plans to attend.

Savings Bank of Walpole – 2016 Concerts on the Green Request:  A request was received from the Savings Bank of Walpole to announce that they are again sponsoring their Concerts on the Green series this summer.

Mr. Aldrich moved to approve the request of the Savings Bank of Walpole to use the town green on consecutive Sunday evenings beginning at 6:30 pm and concluding at 8:00 pm.  The first concert will take place on Sunday, June 26^th and then every Sunday thereafter through August 14, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Letter from Pamela Howard:  A request was received from Pamela Howard and David Howard to extend the sewer line up Colonial Drive.  The letter states that Mr. Tom Murray and John and Linda Burroughs have also expressed an interest in connecting.  This has been forwarded to Mr. Mark Houghton who will figure the cost of the project and handle the negotiations.  All costs will be paid for by the property owners being connected.  The Selectboard supports their connections to the sewer line.

NON-PUBLIC SELECTBOARD BUSINESS:

Mr. Aldrich moved to enter into a Non-Public Selectboard session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 6:55 PM.

The regular Selectboard meeting resumed at 7:08 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard session of January 28, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Elderly Exemption:  Mrs. Pschirrer moved to grant an Elderly Property Tax Exemption for a person in the Town of Walpole.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:28 PM.

NH Municipal Association:  Mrs. Pschirrer read the NH Municipal Association web-site and there is legislation coming up that she would like to do some research on.  One will increase the fees for cars that get high mileage because they are not using enough gas; the State is losing income.  There was another one about towns, by Town vote, having the ability to attach a fee that would go into their Highway and Bridge Funds. The State keeps cutting back on what they send the towns.

Accessory Dwelling Units:  Mrs. Pschirrer has been reading about Accessory Dwelling Units.  Mr. Dalessio noted that it is pending legislation.  It would not go into effect until 2017.  The Selectboard discussed some property owners who wanted to put an apartment/room above their unattached garage but they were voted down by the Zoning Board because the garage and house were not on a common foundation.  They feel there has to be a way to make this work as many families need extra room when their children/friends come back to visit or for a caretaker.  The Zoning Board feels the big concern is the fact that people will rent them.  Mr. Dalessio felt that the Zoning Board could make it contingent upon not renting the unit.  The State feels this is important enough to spend time on it. At one time it may have been an unreasonable request but it is no longer unreasonable.

ADJOURNMENT:  Mrs. Pschirrer moved to adjourn this meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 7:48 PM.

Respectfully submitted,

Regina Borden, Recording Secretary