The Walpolean

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 15, 2015

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich; Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:15 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were five people present in the audience.

PUBLIC BUSINESS:

Building Permit:

Avanru Development, Main Street, Map & Lot #012-013-004: Mr. Dalessio explained that this Building Permit is being modified to show that the up to 67 multi-family housing approved by the Planning Board November 13, 2012 will be built in phases with the first phase being 1 to 21.  Mr. Franks had submitted the set of plans as requested at the last meeting.  When Mr. Franks is ready to start to build 22 to 67 units he will have to come back in for another modification.  Mr. Franks asked if this will be vested for one year.  Mr. Dalessio confirmed that it would go back to the original date this Building Permit was issued therefore he needs to come back in on-or-before April 1^st, 2016.

Mrs. Pschirrer moved to approve the Permit for Building: 2015-43 modified, 2015-07 – 2014-10A Renewal for the Avanru Development Group, Ltd.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $88,294.91 for checks dated October 16, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved  to approve the Payroll voucher for the week ending October 10, 2015, in the amount of $18,886.11 for checks dated October 16, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,067.96 for the week ending October 10, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 8, 2015:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of October 8, 2015, as submitted.  Seconded by Mr. Dalessio.  With Mrs. Pschirrer and Mr. Dalessio in favor, the Minutes were approved.  Mr. Aldrich abstained as he was late coming into the meeting.

NON-PUBLIC SELECTBOARD SESSION – October 8, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard session of October 8, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• North Walpole Village District Board of Commissioners –

September 29, October 6, and October 13, 2015;

• Hooper Institute Committee – October 13, 2015; and
• Cold River Local Advisory Committee – August 27, 2015.

The North Walpole Village District Board of Commissioners meeting minutes dated October 13, 2015, mentioned that they signed and FAXed the MS535 report to the Department of Revenue Administration (DRA).  Mr. Dalessio mentioned that this was holding up the calculation for the tax rate.

OLD BUSINESS:

Letter From The Keene Sentinel: Delivery of ELF Magazine Within The Town of Walpole:  The Selectboard acknowledged receipt of a letter from the Keene Sentinel, dated October 7, 2015, regarding delivery of the ELF Magazine in the Town of Walpole.  It states that “The Sentinel respects the concerns that were expressed by the residents and have since taken the measures necessary to move the weekly delivery of the publication to utilizing the United States Postal Service”.  Mrs. Pschirrer will draft a response letter.

Food Shelf Advisory Board Meeting: Mrs. Pschirrer has not yet talked to Mr. Montgomery regarding this meeting.

New Hampshire Retirement Audit:  Mrs. Clough has one more thing she will finish tomorrow.  Mr. Kreissle expects they will have it ready next week.

2014 Financial Audit:  Mrs. Clough said Attorney Hockensmith will send the letter requested directly to the auditors.  The Selectboard would like a copy of the letter for the files.  Mrs. Clough left a message for Mr. Kreissle to check with Mr. Greene, auditor, to see if he received the letter.

Letter From Jean Robinson: Sidewalk On West Side of Elm Street:  Mrs. Pschirrer reported that Mr. Symonds from the Highway Department worked on the sidewalk last week; the work has been done.  Mr. Symonds also spoke to Ms. Robinson personally.  Mrs. Clough noted that Ms. Jill Robinson came to the window today and she was pleased with the job that was done on the sidewalk.

Letter to Mr. Lafayette:  Mrs. Pschirrer advised that on September 24^th, 2015, a letter was written to Mr. Lafayette requesting that he dispose of the collection of old appliances such as washing machines, etc. that are accumulating on his property.  He was given a 30-day window to clean it up.  She had a report that his pile is growing.  A follow-up letter will be prepared for the next meeting by Mrs. Pschirrer in the event the situation has not been resolved.

Southwest Region Planning Commission’s Fall Meeting Invitation:  Mr. Aldrich plans to attend this Southwest Region Planning Commission’s Fall Meeting on October 20^th, 2015.

NEW BUSINESS:

Public Hearing Notice: Designating Emergency Lanes:  Mrs. Pschirrer prepared a draft notice of a Public Hearing on the Emergency Lanes.  The three lanes are: Derry Hill Road, Ethan Lane and at the end of Reservoir Road to the access of the Hooper shelter.  She suggested talking to the Conservation Commission and their committee to see if they want anything else included.  Mr. Dalessio recommended that the Public Hearing be set for December 3^rd, 2015, at 5:30 PM.  This is just before their regular meeting on that date.

UNH Cooperative Extension Workshop on Forestry Laws For Municipal Officials:  Mrs. Clough had requested permission to attend this Workshop however they are in Auburn and in Lancaster on November 9^th and 10^th, 2015.   She is going to find out when one will be scheduled closer to Walpole.

Mrs. Pschirrer moved to give Mrs. Clough permission to attend one of the UNH Cooperative Extension Workshops on Forestry Laws For Municipal Officials scheduled on November 9^th and 10^th, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.     

Liberty Utilities Pole License Agreement:  Mr. Terrell had approved and initialed this Liberty Utilities Pole License Agreement request prior to his resigning.

Mrs. Pschirrer moved to sign the Pole License as requested.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Cheshire County Commissioners Office Press Release:  The Selectboard acknowledged receipt of the press release that the Cheshire County Commissioners re-financed the prison and saved approximately $1,400,000.00.

Cheshire County Conservation District Annual Meeting Invitation: The Selectboard received an invitation to attend the 70^th Annual Meeting of the Cheshire County Commissioners on November 5^th, 2015.

Planning Board Public Hearing:  Mr. Phil Carroll had brought in information relating to the Ruggiero Facility Public Hearing by the Planning Board.  The Selectboard will pass this information over to Mr. Jeff Miller, Chair of the Planning Board, and Mrs. Myra Mansouri, Chair of the Zoning Board of Adjustment.  Mr. Dalessio will email Mr. Jeff Miller to let him know the Selectboard has concerns about the timing issue because the Planning Board has not yet voted to approve or disapprove this application. 

NON-PUBLIC BUSINESS:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) and (b) Hiring. Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 6:55 PM.

The regular Selectboard meeting resumed at 7:32 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of October 15, 2015, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:55 PM.

OTHER BUSINESS:

2015 Budget:  Mr. Dalessio has concerns about the bottom line of the budget. He asked all the Department Heads to talk to Mr. Kreissle if they feel they are going to go over their bottom lines.  It is better to act sooner rather than later.  The Selectboard can make a decision to either freeze all spending other than salaries and necessary expenditures or go to discretionary spending until the end of the year.

Holiday Schedule: The Selectboard set the following Holiday Schedule for their regular meetings.  Only routine business will be conducted.

• Change Thursday, November 26^th to Wednesday, November 25^th, 2015 at 8:00 AM;
• Change Thursday, December 24^th to Wednesday, December 23^rd, 2015 at 8:00 AM;
• Change Thursday, December 31^st to Wednesday, December 30^th, 2015 at 8:00 AM.

ADJOURNMENT:

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 8:16 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 8, 2015

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; (Whitney Aldrich – late)

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were five people present in the audience.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $28,723.84 for checks dated October 9, 2015.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending October 3, 2015, in the amount of $19,147.98 for checks dated October 9, 2015.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,141.89 for the week ending October 3, 2015.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 1, 2015:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of October 1, 2015, as submitted.  Seconded by Mr. Dalessio.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – October 1, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard Session of October 1, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Dalessio.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Conservation Commission, Class 6 Subcommittee Workshop – March 26, 2015; and
• Conservation Commission, Class 6 Subcommittee Workshop – October 5, 2015.

Mrs. Pschirrer advised that the Selectboard should schedule a Public Hearing for the three emergency lanes before the end of the year.  It was agreed to schedule this in December prior to one of their regular Selectboard meetings.  No money for maintenance can be spent on these roads until after the Public Hearing and the Selectboard adopt them.  Emergency lanes will have to be cleaned; it is more labor than materials. The Conservation Commission is discussing putting trails on Class 6 roads but there will have to be further detailed conversations on that.  Enforcement will be needed for mountain bikes, ATVs, etc.

PUBLIC BUSINESS:

JACK FRANKS:  The Selectboard acknowledged receipt of a letter from Mr. Jack Franks’ attorney requesting a split of his Building Permit into two phases.  Mr. Dalessio had no problem with splitting it up but would like a set of plans to be attached to the Building Permit that reflects 21 units. The Building Permit states “for up to 67 units” therefore they will accept this modification.  Mr. Dalessio advised that they will have the paperwork ready to be signed for Mr. Franks at the Selectboard meeting next Thursday.

BUILDING PERMITS:

SAWYER, 632 River Road, Map & Lot #004-001-004:  Mrs. Pschirrer moved to approve Building Permit No. 2015-41 for Joseph and Sonia Sawyer to “Construct a 24’ x 32’ 1 story Wood & Utility Shed”.  This meets all the requirements.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

ENOKIDO & CROUSE, 192 March Hill, Map & Lot #009-033-000:  Mrs. Pschirrer explained that Building Permit No. 2015-42 is for Kashiyo Enokido and Tom Crouse to “Construct a 32’ x 28’ 2 story garage with an efficiency studio guest bedroom”.  This request violates the Zoning Board of Adjustment Ordinance, Article 17.B, which requires a common foundation.

Mrs. Pschirrer moved to reject Building Permit No. 2015-42.  The applicants can either talk to the ZBA about a Variance or withdraw their plans.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

OLD BUSINESS:

Food Shelf Advisory Board Meeting:  Mrs. Pschirrer reported that both Mr. Montgomery and Mr. Wilking attended the last meeting but she did not have a report at this time.

Town Ordinance, Procedure and Policy Manual:  Mrs. Pschirrer moved to approve the Town of Walpole Snow and Ice Removal Policy.  This is an amended policy.  A list of all the plow routes or which employee would operate a specific truck is not attached as it did not seem essential.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Mr. Dalessio requested that a copy of the policy be forwarded to Mr. Mike Symonds.  There should be a training record to acknowledge that all employees read and understand it.  It should be posted at the Highway Department.

New Hampshire Retirement Audit:  Mrs. Clough and Mr. Kreissle continue to work on this.

Primex Property Liability Application: Mr. Kreissle has this application therefore it can now be taken off the Agenda.

2014 Financial Audit: A letter was sent to Attorney Hockensmith requesting the information that the auditors have requested from him.

Letter from Cynthia Reeves:  The Selectboard acknowledged receipt of the letter from Ms. Cynthia Reeves, dated October 7, 2015.  A copy will be forwarded to Mrs. Myra Mansouri, Chair of the ZBA.

NEW BUSINESS:

Letter from Jean Robinson, Re: Sidewalks:  A letter was received from Ms. Robinson concerning the sidewalks in her area.  There is a drop-off of about four-to-five inches; they did not finish the work that should have been done to grade the area.  Mrs. Pschirrer asked Mr. Symonds to look at it.  Mr. Dalessio recommended that this should be kept on the agenda as a follow-up item.

SWRPC Annual Fall Meeting:  An invitation was received from the Southwest Region Planning Commission to attend their Fall Meeting at The Inn at East Hill Farm in Troy, NH on Tuesday, October 20, 2015.  This will be kept on the agenda under Old Business.

The Selectboard took a recess from 6:25 to 6:30 PM.

OTHER BUSINESS:

Fall Mountain Region School District:  Mrs. Jamie Teague came into the meeting to request that the Town issue a monthly check to them as soon as possible.  October is usually a difficult financial month.  Mr. Dalessio will request that Mr. Kreissle issue a check tomorrow plus be sure that the last monthly payment due in 2015 be paid before the end of the year.

Mr. Aldrich came into the meeting.

NON-PUBLIC SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (b) Hiring.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 6:44 PM.

The regular Selectboard meeting resumed at 7:13 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of October 8, 2015, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

OTHER BUSINESS (Continued):

New Auditing Company:  Mrs. Pschirrer recommended that they begin to think about a search for a new auditing firm.  Mr. Dalessio will talk about it to Mr. Kreissle tomorrow.

2016 Town Meeting Schedule:  Mrs. Pschirrer suggested that the 2016 Town Meeting Schedule should be posted; maybe put it in the Clarion.  It notes the time-tables for Warrant Articles, etc.

ADJOURNMENT:

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 7:34 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 1, 2015

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich; Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were three people in attendance.

PUBLIC BUSINESS:

There was no Public Business at this meeting.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $33,879.68 for checks dated October 2, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending September 26, 2015, in the amount of $27,178.65 for checks dated October 2, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $6,786.50 for the week ending September 26, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – September 24, 2015:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of September 24, 2015, as submitted.  Seconded by Mr. Dalessio.  With Mrs. Pschirrer and Mr. Dalessio in favor, the Minutes were approved.  Mr. Aldrich abstained as he was not present at this meeting.

NON-PUBLIC SELECTBOARD SESSION – September 24, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard Session of September 24, 2015, as submitted.  These minutes will remain sealed.  Seconded by Mr. Dalessio.  With Mrs. Pschirrer and Mr. Dalessio in favor, the Minutes were approved.  Mr. Aldrich abstained as he was not present at this meeting.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Conservation Commission – September 14, 2015;
• North Walpole Village District Board of Commissioners – September 22, 2015.

With reference to the Conservation Commission meeting minutes, Mrs. Pschirrer pointed out that there are two Scouts who are doing projects in the Mill Pond area.  The Conservation Commission will be discussing the Class 6 roads in Town at their next meeting on October 5^th at 7:00 PM.

WARRANTS:

TIMBER TAX WARRANT: 

FISHER, Cold River Road, Map & Lot #026-026-000:  Mrs. Pschirrer moved to approve the Original Warrant for Timber Tax Levy for the Tax Year April 1, 2015 to March 31, 2016 for Andrea J. Fisher, Operation #150461-05-T, in the amount of $2,157.06.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Letter To Bruce Carruthers, RE: Reeves Gallery Sign:  Mrs. Pschirrer moved to approve and sign the letter dated October 1, 2015, to Mr. Bruce Carruthers regarding a Zoning Board of Adjustment issue on the Reeves Gallery Sign.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Allen Brothers Oil Contract:  Mrs. Pschirrer moved to approve and sign the #2 heating oil contract with Allen Brothers at a fixed rate of $2.049 per gallon to the various locations listed as: Walpole Town Hall, Walpole Police Department, Walpole Town Library, Walpole Fire Department and Walpole Old Town Shop.  Deliveries will be made on a Will Call Basis to: the Hooper Institute, Hooper Mansion, Hooper Cottage and Welfare Fuel Assistance Program.  This fixed rate applies to the total amount of 7500 gallons.  Any amount of gallons that are needed before November 1, 2015 or after April 30, 2016 will be billed at the cash price on the day of delivery.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

The various deliveries will be charged to the appropriate lines in the budget and/or Hooper Trust funds.

Food Shelf Advisory Board Meeting: There will be a meeting of the Fall Mountain Food Shelf Advisory Board on Tuesday, October 6^th at 7:00 PM in the Langdon Municipal Building.  The Selectboard is invited to attend.  Mr. Charlie Montgomery had recommended that the Selectboard appoint a second member from the Town of Walpole to the Advisory Board.

Mrs. Pschirrer moved to appoint Mr. Andrew Wilking as the second Town of Walpole representative on the Food Shelf Advisory Board.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Hubbard Farms Barbeque Pit and Right Of Way:  Mr. Dalessio reported that this Agenda item can be deleted for now as it will take Hubbard Farms some time to work out the details.

Town Ordinance, Procedure and Policy Manual: The Selectboard reviewed two new ordinances as the office will be open five days a week.

Mrs. Pschirrer moved to approve the two new policies regarding the “Selectboard Hours of Operation”.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the policy which determines that the Selectboard Office will be staffed by a minimum of two people during normal working days.  Any exception must be approved by the Selectboard with a two weeks notice.  This becomes effective January 01, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mr. Dalessio and Mrs. Pschirrer continue to work on the Town Ordinance, Procedure and Policy Manual.  Mrs. Pschirrer will be working on the Winter Parking Ban and Snow Remove policies.

Primex Insurance Company: Mr. Dalessio read through the Primex Insurance Company application and recommended that the Selectboard sign and submit it at this time.

Mrs. Pschirrer moved to approve the Primex Insurance Company’s application as presented with a note that we will continue to check on the values of the properties and equipment.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mr. Aldrich moved to authorize Mr. Dalessio, Chair, to sign the Primex Insurance Company application.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

New Hampshire Retirement Audit:  Mrs. Clough reported that both she and Mr. Kreissle continue to work on the spread-sheets for the New Hampshire Retirement Audit.  They need to do quite a bit of research and have had to pull old time cards.  It is due on October 16^th.

2014 Financial Audit: Mrs. Clough advised that they are still waiting to receive the 2014 Financial Audit.  The Auditors are waiting for a letter from Attorney Hockensmith; Mr. Dalessio will contact him tomorrow.

NEW BUSINESS:

There was no New Business to come before the Selectboard at this meeting.

NON-PUBLIC BUSINESS:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 6:38 PM.

The regular Selectboard meeting resumed at 6:57 PM.

Mrs. Pschirrer moved to seal the Minutes of the Non-Public Selectboard Session of October 01, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:10 PM.

OTHER BUSINESS:

NOTE OF APPRECIATION:  Mrs. Pschirrer thanked Mrs. Clough and Mrs. Edkins for finding the background material and confirming that old Route 12 was thrown-up so that the Conservation Easement on the Lund property could be completed.

OLD BUSINESS:

TRU NORTH NETWORKING:  Mr. Dalessio and Mrs. Clough will meet with the representative from Tru North Networking to do a technical review of the computers and software on October 7^th at 8:00 AM.

ROAD AGENT:  The advertisement for a Road Agent will be revised and advertised again.  The deadline will be October 19^th.

ADJOURNMENT:

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the meeting was adjourned at 7:29 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

Janet Clough has been out of the office so we got a little behind with the Selectboard Minutes.  Yuu’ll have lots to read as you “Monday Morning Quarterback”! I do thank her for taking time to get us up-to-date. – Lil

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

September 24, 2015

Selectboard Present: Steve Dalessio (Chair), Peggy Pschirrer, Whitney Aldrich (arrived at 7:45pm).

CALL TO ORDER: Mr. Dalessio called this Selectboard meeting to order at 6:00pm in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record. There were three people in attendance.

PUBLIC BUSINESS: Dale Woodward, Chairman of the Cemetery Committee requests the use of Cemetery Trust funds for markers.  While there is probably not enough money in interest to stabilize the tombs, he would like to extend the water line in the New Cemetery Section A to spigots in Section C and Section E.  There is no RSA that requires 3 bids, but Mr. Dalessio recommends getting a couple of estimates. Mr. Woodward will return once he has those estimates and the Board will confirm that the appropriate amount is in the Trust funds to cover the expense.

Accounts Payable

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $14,018.63 for checks dated September 25, 2015. Mr. Dalessio seconded, and the motion passed with all in favor.

Payroll

Mrs. Pschirrer moved that the Payroll Register in the Amount of $21,949.72 for payments dated 9/25/15 be approved as submitted. Mr. Dalessio seconded, and the motion passed with all in favor.

Mrs. Pschirrer moved that the Payroll Tax Electronic Funds Transfer 15-39 for W/E 9/19/15 in the amount of $5,082.00 be approved as submitted.  Mr. Dalessio seconded, and the motion passed with all in favor.

Selectboard Meeting Minutes

Mrs. Pschirrer moved that the Selectboard Minutes of September 17, 2015 be approved as presented. Mr. Dalessio seconded, and the motion passed with all in favor. Mrs. Pschirrer moved that the Staff Meeting minutes of September 17, 2015 be approved as presented. Mr. Dalessio seconded, and the motion passed with all in favor.  Mrs. Pschirrer moved that the Non-Public Selectboard minutes of September 17, 2015 be approved as presented and that they be sealed. Mr. Dalessio seconded, and the motion passed with all in favor

Old Business

1. A letter to Mr. Lafayette regarding Notice to cease dumping has been drafted. Pschirrer moved to send this letter to Richard Lafayette re: illegal dumping. Mr. Dalessio seconded, and the motion passed with all in favor.
2. Town Ordinance, procedure and policy manual- Mrs. Pschirrer has been working on the Snow Removal and Ice Control policy. She recommends removing the wording that itemizes specific routes and naming which driver is on which truck which it does now.  These will be left to the discretion of the Road Agent. A policy on Parking during bad weather should be removed from the Snow Removal policy.  This may need to be a separate policy or even an ordinance requiring Town Vote. The Police Department may already have a Parking policy and Mr. Dalessio will check with them to be sure.
3. Pschirrer moved to approve a letter to Mr. David Zhang of JR Development, LLC. which speaks to the noise factor behind Shaw’s which is unacceptable to the neighborhood when they start work at 3am. Mr. Dalessio seconded, and the motion passed with all in favor.
4. Vacation Rollover requests:
   1. Paul Clark would like to rollover 1 week from anniversary date of October to the summer of 2016
   2. Janet Clough would like to roll 1 week from her 9/9/15 anniversary date to be used before the end of the calendar year
   3. Justin Sanctuary will use one of two rolled weeks before the end of the year and the other in the Spring
   4. Mike Symonds would like to roll 1 week from his 9/6/15 anniversary date to be used before January 1st
   5. Dalessio moved to approve the request for rollovers of vacations. Mrs. Pschirrer seconded, and the motion passed with all in favor.
5. Primex Insurance application is under review by the Selectboard
6. Hubbard Farms Barbeque Pit and Right of Way: Mr. Dalessio spoke to Hubbard Farms and confirmed that the Town will accept the gift of the Barbeque Pit. The Town will pay for the work to create a permanent Right of Way to the Pool. Hubbard Farms will get back to the Board as they progress through the sale of the property, which they expect to have ready for sale the first quarter of next year.

Committee Reports

The Selectboard acknowledges receipt of the minutes of the Zoning Board dated 9/16/15 and the Planning Board’s September 22^nd Workshop. Also received are the Cemetery Trustees minutes.  They have submitted their 2016 budget with a $200 increase which has been forwarded to Rich.

Building Permit

Mrs. Pschirrer moved to approve Building Permit 2015-40 Map & Lot 011-038, 4 Eaton Road; the Beams wish to construct a one story 14×22’ kitchen addition on the same location as their current deck. Mr. Dalessio seconded, and the motion passed with all in favor.

New Business

1. SWRPC is asking for commitments to purchase the Planning & Land Use Manuals for $10 each. This request has been forwarded to all Boards & Commissions.
2. Ocean State Job Lot asks for permission to stay open from 9am on Thursday Nov 26 through 11pm Friday Nov 27 as they have done in previous years. Mr. Dalessio moved to approve this request. Pschirrer seconded, and the motion passed with all in favor.

Myra Mansouri, ZBA Chair provided updates on several matters:

1. The variance granted to the Art Gallery for signs that were going to be less than 100 feet apart stated that the sign must be 34’ from the center of the road and 12’ from the Unitarian property line. Therefore the current placement of signs is not in accordance with the variance. Dalessio will draft a letter reminding Ms. Reeves of the conditions as indicated by the Zoning Board of Adjustments.
2. Dalessio spoke with Ms. Reeves about the closeness of the statue to the sidewalk. She assured him that it would be gone before winter.  It is her intention that there be a revolving display of sculptures but she would be sure that they were in a safe spot.
3. Regarding junkyards, Ms. Mansouri spoke to Lisa Murphy of SWRPC about potential changes to the Town Junkyard Ordinance (pg 6, Section G, #1, 2, & 3). Also, Attorney Buckley of the NH Municipal Association confirmed that what they have takes precedence and is applicable. The ZBA will work on a warrant for the Town Meeting updating this ordinance. This will be added to the Agenda going forward to keep up with the changes.
4. Mansouri was not pleased with the Planning Board Workshop minutes as presented. She was encouraged to write a letter expressing her opinion.

NON-PUBLIC SELECTBOARD SESSION:

Mr. Dalessio moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (b) Personnel at 6:38pm.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved.

The regular Selectboard meeting resumed at 6:42 PM.

Recess Selectboard Meeting: Mr. Dalessio moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Mrs. Pschirrer seconded, and the motion passed with all in favor at 6:42 PM.

The Regular Selectboard meeting resumed at 7:48PM.

Mr. Dalessio moved to adjourn this meeting.  Mr. Aldrich seconded, and the motion passed with all in favor at 7:50PM.

Respectfully submitted,

Elaine Heleen, Acting Recording Secretary