The Walpolean

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

DECEMBER 17, 2015

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich; Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:20 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were six people in attendance.

NON-PUBLIC SELECTBOARD SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (b) Hiring.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved.

The regular Selectboard meeting resumed at 6:46 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard session of December 17, 2015, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $1,865,885.07 for checks dated for December 15, 2015 and December 18, 2015.  This includes a check to the Cheshire County for a tax payment and the NH Retirement payment in the amount of $1,341,493.23.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for for the week ending December 12, 2015, in the amount of $19,227.07 for checks dated December 18, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic payroll fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,053.18 for the week ending December 12, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – December 10, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Selectboard meeting of December 10, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION #1 – December 10, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard session #1 of December 10, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION #2 – December 10, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard session #2 of December 10, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

 

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Cold River Local Advisory Committee – October 22, 2015;
• Walpole Conservation Commission – December 7, 2015; and
• WRAP Committee – November 12, 2015.

BUILDING PERMIT:

RUESSWICK, 64 Barnett Hill Road, Map & Lot #009-048-000:  Building Permit No. 2015-52 was received from Mark and Deborah Ruesswick to “Construct 4 sets 24’ x 8’ high Solar Panels” at 64 Barnett Hill Road.  There was a consensus of the Selectboard that, based on what the applicants submitted, they will require a sketch and map.

Mrs. Pschirrer moved to table this Building Permit until the application is complete.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

REFUNDS:

Tax Overpayments:  Mrs. Pschirrer moved to approve the Tax Overpayments that resulted in a total of $7,279.89 as follows:

• Boylan, Map & Lot #008-021-000;
• Allen, Map & Lot #020-029-000;
• Haynes, Map & Lot #028-097-000;
• Lynch, Map & Lot #009-033-02-01;
• Provencher, Map & Lot #003-084-005;
• Gay, Map & Lot #030-075-000;
• Checchi, Map & Lot #015-029-001;
• Vieser, Lois J. Rev. Trust, Map & Lot #003-030-000.

Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 7:00 PM.

The regular Selectboard meeting resumed at 7:42 PM.

OTHER BUSINESS:

Planning and Zoning Packets:  Mr. Dalessio and Mr. Jeff Miller discussed creating and having packets available to give out when requested.  They would include the up-to-date Zoning Ordinance, Site Plan Review and Subdivision Ordinance.

OLD BUSINESS:

Letter to Adam Terrell: The Selectboard signed the Thank You letter to Adam Terrell.

ACCUFUND HR Module Acceptance Notice:  Mr. Dalessio reported that a few weeks ago the Selectboard voted to purchase this software.

Mrs. Pschirrer moved to authorize the Chair, Steven Dalessio, to sign the ACCUFUND Human Resources Module Acceptance Notice.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

 

Health Insurance:  Mrs. Clough had distributed information on the percentage the employees have been contributing for Health Insurance. The contribution was not raised in a couple of years.  In 2015 the employees have been contributing 11.5%; an increase to 12-1/2% is 1%.  Mr. Dalessio noted that the Town’s increase is 3.4%. 

Mrs. Pschirrer moved that the Selectboard set the employee’s contribution percentage for Health Insurance at 12-1/2% in 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to authorize the Chair of the Selectboard, Steven Dalessio, to sign the Health Insurance document.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Primex: Workers Comp and Property Liability Insurances:  Mr. Dalessio and Mr. Kreissle looked at the Primex proposal and the rates are approximately 8% higher than the PLT rates were.  They want to come in to meet with the Selectboard on Monday, December 28^th at 10:00 am to review the rates and go over numbers in detail.  The Workers Comp experience mod-factor came down a little.  We might be eligible for some discounts in the future but some work needs to be done to get the discounts.

Police Request from the Town of Alstead:  This Agenda item will be deleted as Chief Paquette took care of it.

Walpole’s Oldest Citizen Update:  After the first of the year the Selectboard will make a presentation of the Boston Cane to Walpole’s Oldest Citizen either in this office or her home.

Letter to the Cheshire County Commissioners:  Mrs. Pschirrer is waiting for additional information from Chief Paquette.

Town Ordinance, Procedure and Policy Manual: This is an on-going project.

2016 Budget:  The Selectboard reviewed the proposed 2016 Budget.  Mr. Kreissle will be asked to research why electricity has gone up so much.  Mr. Dalessio asked Mr. Kreissle to email the Department Heads to ask for copies of any contracts they have.

NEW BUSINESS:

2015 Sales to Assessment Ratio Analysis and Data Certificate:  Mrs. Pschirrer moved to sign the 2015 Equalization Municipal Assessment Data Certificate for the Department of Revenue Administration.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

2016 Warrant Articles: The Selectboard is considering the following items as Capital Outlay:

• Pool Filters – $25,000.00;
• Highway Building Wall – $50,000.00;
• Police Cruiser and Up-Dating of Other Cruisers – $60,000.00;
• Security Renovations and Building Roofs – $88,000.00.

Total – $223,000.00.

This could be taken out of the Reserve Fund.  There will be no other Warrant Articles.

Mr. Dalessio would like to see a five-year plan on equipment from the Highway Department.

Next Meeting – December 23, 2015:

The next Selectboard meeting is scheduled for Wednesday, December 23^rd, 2015 at 8:00 AM.  There will be no Public Business.

Meeting – December 30, 2015:  The last Selectboard meeting of 2015 will be held on December 30^th, 2015, at 8:00 AM.  There will be no Public Business.

ADJOURNMENT:    

Mrs. Pschirrer moved to adjourn this meeting.  Mr. Aldrich seconded the motion.  With all in favor, the meeting adjourned at 9:10 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

 

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

DECEMBER 23, 2015

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich; Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 8:00 AM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were three people in attendance.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 8:53 AM.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $96,946.66 for checks dated December 25, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mr. Aldrich moved to approve the purchase of snow-blower attachment for the Recycling Center and the computer server for the office.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending December 19, 2015, in the amount of $18,673.15 for checks dated December 25, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $3,974.68 for the week ending December 19, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

STAFF MEETING – December 17, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Staff Meeting of December 17, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved. 

SELECTBOARD MEETING – December 17, 2015:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of December 17, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – December 17, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard Session of December 17, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meeting:

• Walpole Zoning Board of Adjustment – December 16, 2015. 

BUILDING PERMITS:

RUESSWICK, 64 Barnett Hill Road, Map & Lot #009-048-000:  Mrs. Pschirrer moved to approve Building Permit No. 2015-52 for Mark and Deborah Ruesswick to “Construct 4 sets 24’ x 8’ high Solar Panels” at 64 Barnett Hill Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

B&H REALTY OF WALPOLE, Industrial Drive, Map & Lot #001-003-03-3:  Mrs. Pschirrer moved to approve Building Permit No. 2015-53 for B&H Realty of Walpole to “Construct an 80’ x 40’ 1 story equipment shed (closed on three sides)” on Lanbro Lane.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

The Selectboard discussed sending B&H Realty of Walpole a letter to advise that they are being fined $500.00 as they started their building prior to obtaining their Building Permit.

ABATEMENTS:

Property Tax:

78 Whitcomb Road, Whitcomb Road, Map & Lot #025-009-000:  Mrs. Pschirrer moved to approve the Notice of Property Tax Abatement for 78 Whitcomb Road, LLC in the amount of $74.53.  This is to abate the interest on 2015 taxes.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

REFUNDS:

Tax Overpayments:  Mrs. Pschirrer moved to approve the Tax Overpayments that resulted in a total of $1,473.00 as follows:

• Waite, Colonial Banking, Main St., Map & Lot #028-149-000;
• Hodgkins & Sons, Industrial Drive, Map & Lot #001-010-000;
• Commonwealth Construction, Church St., Map & Lot #027-003-000;
• Waite, Lereta LLC, Main St., Map & Lot #028-149-000l

Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Primex, Workers Comp and Property Liability Insurances:  Mr. Dalessio mentioned that there is a meeting with Primex on Monday, December 28^th at 10:00 AM.  Their representative will answer questions before the Selectboard sign the new insurance agreement.

2015 Budget:  The Selectboard talked about the fact that the Town should end their 2015 budget within the bottom line.  There might be a small surplus but there are still bills coming in and another week to go.

2016 Budget: Mr. Dalessio has been working with Mr. Kreissle on the 2016 Budget and, after making some adjustments, the proposed budget was brought down to a 4.7% increase.

Proposed Warrant Articles are:

Repair of the Pump and Filters – $25,000.00 – Mr. Cassarino is still working on the final amount.

Repair of Town Buildings – $88,000.00;

Purchase new Police cruiser and Up-grade the existing cars – $58,000.00

These will be taken from the Reserve Fund Balance – Total $171,000.00

Replacement of the Salt Shed Wall – $50,000.00.  Following a discussion there was a consensus to change this to taxes as they are finishing what they started this year.  It was understood that this would be a two-year project.

Police Car Reserve Fund – $15,000.00

Purchase Electric Forklift and Accessories for the Recycling Center – $10,000.00;

Highway Department Reserve Fund – $15,000.00

Reserve Fund – Total – $90,000.00.

Mr. Aldrich moved to establish the 2016 General Fund budget at $3,459,299.00.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Warrant Articles:  The following Warrant Articles will be presented:

1. To see if the town will vote to establish a revolving fund pursuant to RSA 31-95-h, for the purchase of police equipment and training. All revenues received for police special details and fines will be deposited into the fund, and the money in the fund shall be allowed to accumulate from year to year, and shall not be considered part of the town’s general fund balance.  The town treasurer shall have custody of all moneys in the fund, and shall pay out the same only upon order of the governing body and no further approval is required by the legislative body to expend.  Such funds may be expended only for the purpose for which the fund was created.
2. To see if the town will vote to establish a Recreation Revolving Fund pursuant to RSA 35-B:2 II. The money received from fees and charges for recreation services and facilities shall be allowed to accumulate from year to year, and shall not be considered to be part of the general fund unassigned fund balance.  The treasurer shall have custody of all monies in the fund, and shall pay out the same only upon order of the recreation or park commission or other board or body designated by the local legislative body (no further legislative body approval required).  These funds may be expended only for recreation purposes as stated in RSA 35-B, and no expenditure shall be made in such a way as to require the expenditure of other funds that have not been appropriated for that purpose.

NEW BUSINESS:

Letter from Bellows Falls: Re: Sewer Line Under the Vilas Bridge: A letter was received from the Town of Rockingham / Village of Bellows Falls regarding the Vilas Bridge and the sewer line that runs under it.  The Selectboard will hold their discussion until next year.  Mr. Dalessio suggested they bring Mr. Mark Houghton, Mrs. Tara Sad and Mrs. Lucy Weber in on the discussion.

Library:  Mrs. Pschirrer reported that last Monday when removing old flooring in the Library they discovered broken tile therefore the project was stopped pending advice on how to proceed.  The Library was closed at that point.  Mr. Mark Houghton recommended ABS Advanced Building Company. Jeanne Ramey and Peggy Pschirrer both called the company whose representative will meet with the Selectboard and Library personnel today, Wednesday, December 23, 2015 at 10:00 a.m., to examine the floor and suggest a remediation plan which will include using RPF Company as an air quality test company. The Selectboard approved paying the employees up to the end of the year as they did not cause this.  If the project takes longer to complete than anticipated the Selectboard will re-consider this.

Mrs. Pschirrer moved to pay the employees through the end of this year and it will be reconsidered when they know what the extent of the remediation will take.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NON-PUBLIC SELECTBOARD SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel, (b) Hiring and (c) Reputations.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 9:45 AM.

The regular Selectboard meeting resumed at 9:56 AM.

Next Meeting:  The next meeting is scheduled for Wednesday, December 30, 2015, at 8:00 AM. An Agenda item will be to review the Hooper Institute proposed budget.

ADJOURNMENT:

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the meeting was adjourned at 9:58 AM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE
MEETING OF THE SELECTBOARD
DECEMBER 10, 2015

Selectboard Present: Steven Dalessio (Chair); Whitney Aldrich; Peggy Pschirrer

CALL TO ORDER: Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall. He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record. There were three people in attendance.
These are unapproved Minutes.

NON-PUBLIC SELECTBOARD SESSION:
Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations. Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 6:02 PM.

The regular Selectboard meeting resumed at 6:52 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session #1 of December 10, 2015, be sealed. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

PUBLIC BUSINESS:
ERNIE VOSE: Mr. Vose requested that the Selectboard keep the Cheshire County YMCA in the budget as the funding supports Camp Dakota and the American Heritage Tour. The Selectboard pointed out that this has been funded in the past and is in the Town Report under Other Cultures. Mr. Vose will submit a letter requesting that this funding continue in 2016. Mrs. Pschirrer asked Mr. Vose to write a short report of their activities for the Town Report as it is directed for the youth.

Mr. Vose provides rides for the Red Cross several times a month; mostly for medical rides for Walpole residents. The Town of Walpole has supported this in the past. As of July 1st, 2016, the Contoocook Valley Transportation Company will be overseeing this program as the Red Cross is discontinuing this service. They would like to come in to talk to the Selectboard. The Selectboard would like them to attend a meeting but preferably not until after the budget process is finalized. Mr. Dalessio advised that the Town will need to fund the Red Cross for at least the first six months of 2016 therefore they will keep this Rural Rides Program in the budget for now.

Mr. Dalessio pointed out that agencies need to send an invoice for their funding each year after it has been approved by the voters. To-date the Fall Mountain Emergency Food Shelf, Fall Mountain Friendly Meals, Our Place Drop In Center and the Age In Motion have not requested their 2015 funds.

JACK FRANKS: Mr. Franks provided clarification on some of the documents he needs to submit. He had originally given plans to both the Town and Fire Department but since that time they had to re-work the plans to comply with the financing. The sprinkler plan is complete and the fire alarm plan is nearly complete. The Selectboard saw the email from Mr. Herb Hurlburt. Mr. Dalessio then called Mr. Franks and recommended that he call Mr. Hurlburt, electrician, to explain the delay. Mr. Franks needs to up-date Mr. Hurlburt, to work with him and establish a time frame.

ACCOUNTS PAYABLE:
Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $15,756.69 for checks dated December 11, 2015. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
Selectboard Meeting –December 10, 2015- Page 2

PAYROLL:
Mrs. Pschirrer moved to approve the Payroll voucher for the week ending December 5, 2015, in the amount of $19,997.69 for checks dated December 11, 2015. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,244.29 for the week ending December 5, 2015. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:
SELECTBOARD MEETING – December 3, 2015: Mrs. Pschirrer moved to approve the Minutes of the Selectboard meeting of December 3, 2015, as submitted. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.

Mrs. Pschirrer moved to approve the Minutes of the two Public Hearings for the Gift of Property and the Designating of Emergency Lanes on December 3, 2015, as submitted. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION #1 – December 3, 2015: Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard Session #1 of December 3, 2015, as submitted. These Minutes will remain sealed. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION #2 – December 3, 2015: Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard Session #2 of December 3, 2015, as submitted. These Minutes will remain sealed. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.

COMMITTEE REPORTS:
The Selectboard received and reviewed Minutes of the following meetings:
North Walpole Village District Board of Commissioners – December 1, 2015; and
North Walpole Village District Board of Commissioners – December 8, 2015.

ABATEMENT REFUND:
DAHER, Peter Stand Lane, Map & Lot #012-012-005: Mrs. Pschirrer moved to approve the Property Tax Abatement in the amount of $288.33 for Mr. William Daher. This property assessment was decreased in 2014 but the 2015 tax bill did not reflect this. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

OLD BUSINESS:
Police Request from the Town of Alstead: Mr. Dalessio advised that Police Chief Paquette has handled this; it will be done on a case-by-case basis therefore this Agenda item is closed.

Walpole’s Oldest Citizen Update: Mrs. Clough left a message for Mrs. Agnes Ciccalone but she has not yet returned the call.

Letter to the Cheshire County Commissioners: Mrs. Pschirrer is waiting for additional information from Police Chief Paquette to complete the letter.

Town Ordinance, Procedure and Policy Manual: This is an on-going project.

2016 Budget: Mr. Dalessio reported that they are getting closer to finalizing the 2016 proposed budget. He will have Mr. Kreissle put together a final draft for next week. Some adjustments are still being made to lower bottom lines by Department Heads. They would like to get it below 5%. Mr. Dalessio will write the first draft of the Capital. Mr. Kreissle provided the spending figures as of December 9th. The 2015 budget was too tight; it was the minimum to run the Town on. Next week the Selectboard will review the budget figures on a line-by-line basis.

Mrs. Clough advised that the kitchen work should be completed this week or next week. She submitted and explained her revised budget numbers; some items were deleted.

NEW BUSINESS:
Citizens Reports: The Selectboard looked at the Citizens Report book. There were ten reports to-date. Mrs. Clough felt the only outstanding one was from Mr. Crouse on the painting of lines on March Hill Road. Mr. Simonds felt it would cost less than $500.00 to paint the line down the center of the road; it is a safety issue. Mr. Dalessio felt they would deal with each request on a case-by-case basis. Mrs. Pschirrer received two comments; she asked the people to come in to complete the form but their reply was that they were telling her. 1) Ms. Judy Daniels: On North Street near Reservoir Road, on the left hand side of the road, there are pine trees that have grown considerably and they are now a potential hazard as people are coming up North Road and turning onto Reservoir Road. 2) Mrs. Myra Mansouri and Mrs. Cindy Westover: Another report was that the pile of items on Mr. Lafayette’s property has grown. Mrs. Pschirrer feels it has remained about the same size. A suggestion was that he could put up a fence to shield the pile of items. 3) Mr. Jerry Galloway: Concerned about Mr. Lafayette dumping excavated material on his property. Mr. Dalessio looked at the area and felt a small amount of gravel had been moved on the property. It is not a junk yard. The Selectboard will read through the Zoning Ordinance to see if there are any violations. Mr. Dalessio felt that even if people do not want to come in to fill out a report the staff should complete a form for the record. The Selectboard will look at the Citizens Report book on the last meeting of each month starting in January 2016 unless something major comes up.

2016 Warrant Articles: The 2016 Warrant Articles will be drafted for next week.

Petitioned Warrant Articles: One Petitioned Warrant Article was received for a Zoning change. Mrs. Clough will check the signatures to be sure they are Town of Walpole voters. Mr. Dalessio emailed a copy of this to Mr. Jeff Miller and to the Town Attorney. The Selectboard cannot ask that a Public Hearing be held on this Petitioned Warrant Article. The RSA states that at the next scheduled Planning Board meeting the members will decide when the Public Hearing will be. A Special PB Meeting might have to be scheduled on January 5th, 2016, to meet the time frame. There was a consensus of the Selectboard to ask Attorney Hockensmith for a legal opinion. Mrs. Clough was asked to send a copy of the State mandated dates to comply with the law to Mr. Jeff Miller.

Tax Rate: The Selectboard received the Tax Rates for both Walpole and North Walpole from 2005 to 2015. Mrs. Meghan Hansson in the Town Clerk’s office did this research.

State Election Law Training: A notice was received on the State Election Law Training. The closest training will be held in Keene on Tuesday, January 16th, 2016, from 9:00 to 11:30 AM.

NON-PUBLIC SELECTBOARD BUSINESS:
Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (b) Hiring. Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 8:04 PM.
The regular Selectboard meeting resumed at 8:19 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of December 10, 2015, be sealed. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

OTHER BUSINESS:
Holiday Celebration and Appreciation Night: Mrs. Clough reminded the Selectboard that the Holiday Celebration and Appreciation Night is Saturday, December 19th, starting at 5:00 PM.

RECESS SELECTBOARD MEETING:
Mr. Aldrich mopved to recess this Selectboard meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mrs. Pschirrer. With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 8:43 PM.

OTHER BUSINESS:
Eagle Scout: Mr. Dalessio advised that Paul Beliveau is on his way to becoming an Eagle Scout. Mr. Dalessio was his district meeting when they approved his project to do some repair work on the snowmobile trails in town. Mr. Dalessio was assigned as Paul’s coach.

Gazebo: Mrs. Clough thanked Adam Terrell for decorating the Gazebo by himself. Mrs. Pschirrer will write him a Thank You note. Mr. Dalessio advised that Mr. Terrell is a Life Scout. His Eagle project will be working on the Mill Pond trail.

ADJOURNMENT:
Mr. Aldrich moved to adjourn this meeting. Seconded by Mrs. Pschirrer. With all in favor, this meeting was adjourned at 8:48 PM.

Respectfully submitted,
Regina Borden, Recording Secretary

TOWN OF WALPOLE
MEETING OF THE SELECTBOARD
DECEMBER 3, 2015

Selectboard Present: Steven Dalessio (Chair); Whitney Aldrich; Peggy Pschirrer

CALL TO ORDER: Mr. Dalessio called this Selectboard meeting to order at 5:10 PM in the Walpole Town Hall. He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record. There were four people present in the audience.
These are unapproved Minutes.

PUBLIC HEARING – Gift of Property:
Mr. Dalessio called this Public Hearing to order at 5:15 PM. He read the following notice as advertised and posted:
“The Select Board of Walpole has called a Public Hearing in accordance RSA 31-95:-e. on December 3. 2015 at 5:15 p.m. for the purpose of discussing the gift of a BBQ Pit and land, Map 22, Lot 5, to be attached to the Town Recreation Area, adjacent to the Walpole Middle School, from Hubbard Farms, 195 Main Street.

All Walpole residents are invited to attend and comment on the proposed acceptance of this gift.”

Mr. Dalessio advised that the Selectboard received a letter from Mark H. Barnes, CEO, Hubbard, LLC confirming that they will gift the Bar-B-Que property located on 195 Main Street in fee simple to the Town of Walpole. The Bar-B-Que pit and 0.333 acres of land surrounding the pit are shown on their attached survey plat. This will be annexed to Map 22, Lot 1. Upon written notice from the Selectboard that the Town will accept this donation, they will have a deed drafted and forwarded to the Selectboard for review prior to final execution.

Mr. Dalessio pointed out that with this gift the Town will have a permanent right-of-way through the Hubbard Farms, LLC property to the Recreation (pool) area.

There were no comments from the Public. Mr. Dalessio closed this Public Hearing at 5:20 PM.

SELECTBOARD MEETING (Continued):
Mr. Aldrich moved to accept this gift of a BBQ Pit and land, Map 22, Lot 5, from Hubbard Farms, LLC. Seconded by Mrs. Pschirrer. With all in favor, the motion was approved.

PUBLIC HEARING – Designating Emergency Lanes:
Mr. Dalessio called this Public Hearing to order at 5:30 PM. He read the following notice as advertised and posted.

“The Walpole Selectboard has called a Public Hearing for December 3, 2015 at 5:30 p.m. in accordance with RSA 231:59-A which requires a public hearing prior to designating Emergency Lanes.

The Fire Department of the Town of Walpole has requested the following be designated Emergency Lanes for purposes of safety: Derry Hill Road, Eaton Lane, and the end of Reservoir Road to the Hooper Institute shelter. Access to forested area, the Boy Scout Camp and the Hooper Shelter will allow the Walpole Fire Department and EMS to operate in any emergency situation.

Emergency Lanes so designed shall be maintained by the Highway department to ensure access for fire vehicles and ambulances.

All abutters to Derry Hill Road, Eaton Lane and the end of Reservoir Road are urged to attend to voice opinions and ask any questions concerning the designation of the emergency lanes. Written comments will be accepted in the Selectboard Office prior to the meeting.”

Mr. John Peska and Mr. Lew Shelley, members of the Conservation Commission, were in attendance. Members of the Fire Department were unable to attend as this is their regular training night.

Mr. Dalessio read the one letter received from John and Linda Burrows. They advised that over the years there have been many attempts to stop traffic from proceeding over this Class 6 Town Road (Reservoir Road from the Pratt residence toward Boy Scout Shelter). There are piles of dirt in the middle of the Right-of-Way (R.O.W.), Vehicle parked in such a manner as to block the R.O.W., and Fruit trees planted in the R.O.W. They feel that this problem needs to be addressed along with possible improvement to the Class 6 R.O.W. They are in favor of improving these Class 6 roads for the safety of all. They requested that this be read at the hearing.

Mr. Peska pointed out that the original objective of the sub-committee was to get everybody involved (Fire Police, all emergency responders and public works); know the conditions of those roads and prioritize them. They could look into obtaining Grant monies after they identified the ones that had potential for recreational use. Their original meeting was held on March 26, 2014, and a total of 16 roads was identified by members of that committee. They met again on October 5th, 2015. He understands from the Fire Department and Police Department that there were two roads they were concerned with for public safety purposes, those two roads should be prioritized and research done to find out what needed to be done to have them designated as emergency lanes. Mr. Shelley pointed out that this sub-committee was also to inventory the roads for conservation and recreational uses as well.

Mr. Mark Houghton, Fire Department, came into the meeting. He confirmed that the roads they are concerned with are the Derry Hill Road and Reservoir Road as far as the Hooper shelter. Mr. Houghton said they are also concerned with Eaton Road (from Valley Road to the Boy Scout Camp). He never heard of an “Eaten Road” as it was always known as “Eaton Road”. Mr. Shelley questioned where these roads end; they know where they start. Land owners in the Derry Hill area have complained about not being able to access their properties because of recreational vehicles damaging the road. Mr. Houghton agrees that it is damaged however it was good to Cochrane Lane; past that it was impassable. Mr. Shelley felt if it is considered an emergency lane it will create more access / problems. Mr. Houghton mentioned the difficulty they have when fighting brush fires in that area; there are a lot of woods there. There have been some significant accidents in that region. After these roads have been designed as Emergency Lanes the Town can maintain them. They are not allowed to spend money on Class 6 roads. After looking at the Town map, it was determined that Derry Hill ends at the intersection where French Road comes into it; it starts at Watkins Hill Road.

Mrs. Pschirrer advised that, if approved, a notice will be in the next Clarion advising that these three Class 6 roads have been designed as Emergency Lanes.

There were no other public comments. Mr. Dalessio closed this Public Hearing at 5:55 PM.

REGULAR SELECTBOARD MEETING (Continued):
Mr. Dalessio moved to designate emergency lanes as follows: 1) Derry Hill Road to the intersection of French Road; 2) Eaton Lane; and 3) the end of Hooper Lane to the end of Reservoir at the Hooper shelter. Seconded by Mrs. Pschirrer. With all in favor, the motion was approved.

NON-PUBLIC SELECTBOARD SESSION #1:
Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (c) Reputations. Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved.

The regular Selectboard meeting resumed at 6:30 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard session #1 of December 3, 2015, be sealed. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

ACCOUNTS PAYABLE:
Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $192,399.15 for checks dated December 4, 2015. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

PAYROLL:
Mrs. Pschirrer moved to approve the Payroll voucher for the week ending November 28, 2015, in the amount of $20,563.24 for checks dated December 4, 2015. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,167.45 for the week ending November 28, 2015. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:
SELECTBOARD MEETING – November 25, 2015: Mrs. Pschirrer moved to approve the Minutes of the Selectboard meeting of November 25, 2015, as submitted. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.

COMMITTEE REPORTS:
The Selectboard received and reviewed the following minutes:
Conservation Commission – November 2, 2015; and
North Walpole Village District Board of Commissioners – November 24, 2015.

BUILDING PERMIT:
MUCHMORE, Sand Hill Road, Map & Lot #012-044-022: Mrs. Pschirrer moved to grant Building Permit #2015-51 for Michael H. Muchmore, to “Construct a 28’ x 24’ 1 story out building / shed”, at 21 Sand Hill Road. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

OLD BUSINESS:
Disability Insurance Application: Mr. Aldrich moved that the Chair be authorized to sign the Disability Insurance application. Secondec by Mrs. Pschirrer. With all in favor, the motion was approved.

Meeting With Primex: Mrs. Pschirrer reported that they met with Primex on Tuesday. Mr. Aldrich advised that it was a good meeting and informational. Mrs. Pschirrer found it very instructive. She
learned some things that she was not aware of. The Primex representative was specific on his direction; he raised some interesting issues. Mr. Dalessio noted that their message is consistent. Mrs. Pschirrer told the representative that the Selectboard had a lot of training they wanted the employees to do. Mr. Aldrich said he was pleased with the monthly Staff Meetings. They need to appoint a Safety Committee who will meet quarterly; the members need to be rotated. Mr. Dalessio will send out some material for Mr. Aldrich and Mrs. Pschirrer to look at plus a Safety manual. During the January Staff meeting they will discuss this and how they will implement it. It will involve everyone including the Fire Department, Hooper Institute and Library. The Selectboard has work to do on these issues.

Police Request From The Town of Alstead: Police Chief Paquette spoke to Mr. Joel McCarthy, Selectman in the Town of Alstead. It was agreed that Walpole will assist but it will be on a case-by-case basis. Chief Paquette will not commit to anything consistent; it will be an extended courtesy. This can now be taken off the weekly agenda.

Walpole’s Oldest Citizen: The Selectboard announced that Mrs. Agnes Ciccalone is the Town of Walpole’s oldest citizen. Mrs. Clough will be asked to contact her to congratulate her and to see if she prefers to have the Selectboard present the cane to her at her home or would she prefer coming into the office on a Thursday evening for the presentation. It was agreed to present Mrs. Ciccalone with a framed certificate but the Boston Cane will be kept in a case in the Town Hall. There will be a plaque in the Town Hall with the recipients’ names on it.

Letter To The Cheshire County Commissioners: Mr. Dalessio talked to Chief Paquette about scaling down his information; simplify it, so the letter can be sent to the Cheshire County Commissioners.

Town Ordinance, Procedure and Policy Manual: The Selectboard continue to work on this project.

NEW BUSINESS:
Deputy Warden Appointment Form: Mrs. Pschirrer moved to approve the Appointment of William Crawford as the Deputy Forest Fire Warden. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

Forest Fire Warden Bill: Mrs. Pschirrer moved to approve the NH Forest Fire Report / Bill in the amount of $870.00. Mr. Houghton, Warden, has issued 290 Fire Permits at $3.00/each. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

2016 Budget: Mr. Kreissle had provided worksheets on the 2015 budget as of November 30, 2015. The Selectboard reviewed the proposed 2016 Budget. Their goal is to keep the bottom line at no more than a 4% increase yet enable the Department Heads to have what is necessary to operate plus to do needed maintenance to buildings, roads, etc. Roof repairs are needed for the Library, Pool Building, and Police Department building. The Selectboard will meet again with several Department Heads to go over their proposed budgets. They discussed options to achieve their goal. What is the best way to use their funds. They will continue to work out the details. Mrs. Pschirrer wanted it noted that the word “special” has been misspelled in the budget consistently therefore it needs to be corrected; it is not “specal”.

NON-PUBLIC SELECTBOARD MEETING #2:
Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel. Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:04 PM.

The regular Selectboard meeting resumed at 7:36 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session #2 will be sealed. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:
Mr. Aldrich moved to recess this Selectboard meeting. The Selectboard will enter into a Hooper Trustees meeting. Seconded by Mrs. Pschirrer. With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:49 PM.

ADJOURNMENT:
Mr. Aldrich moved to adjourn this meeting. Seconded by Mrs. Pschirrer. With all in favor, the meeting was adjourned at 7:50 PM.

Respectfully submitted,
Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

NOVEMBER 25, 2015

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich, Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 8:00 AM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were two people in attendance.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending November 21, 2015, in the amount of $19,441.88 for checks dated November 25, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic payroll fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,167.45 for the week ending November 21, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – November 19, 2015: Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of November 19, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

STAFF MEETING – November 19, 2015: Mrs. Pschirrer moved to approve the Minutes of the Staff Meeting of November 19, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – November 19, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard Session of November 19, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Hooper Institute Committee – November 10, 2015;
• Walpole Zoning Board of Adjustment – November 18, 2015;
• North Walpole Village District Board of Commissioners – November 17, 2015.

Mr. Dalessio mentioned that in the Zoning Board of Adjustment minutes they talked about Avanru Development Group getting a full service traffic light that will go in at Red Barn Lane.  Mr. Franks stated that the traffic light and proper lanes and striping of lanes have already been approved by the NH Department of Transportation.

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

PAUL, 80 High Street, Map & Lot #010-045-000:  Mrs. Pschirrer moved to grant the Notice of Intent to Cut Wood or Timber for Ryan R. Paul, Operation #15-461-12-T, off High and North Streets.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

WARRANTS: 

WALPOLE WATER FEES:  Mrs. Pschirrer moved to approve the Town of Walpole, Warrant, For The Collection of Walpole Water Fees in the amount of $80,439.66 with interest at twelve percent (12%) per year computed from due date.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

WALPOLE SEWER FEES: Mrs. Pschirrer moved to approve the Town of Walpole, Warrant, For The Collection of Walpole Water Fees in the amount of $47,198.35 with interest at twelve percent (12%) per year computed from due date.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NORTH WALPOLE SEWER FEES:  Mrs. Pschirrer moved to approve the Town of Walpole, Warrant, For The Collection of North Walpole Sewer Fees in the amount of $37,953.69 with interest at twelve percent (12%) per year computed from due date.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Water & Sewer Billing Update:  Mrs. Clough reported that the Water and Sewer bills are finished. North Walpole was mailed Monday and Walpole will be mailed today.

Employee Disability Insurance: Mrs. Clough advised that a 14-day elimination period is being proposed rather than the 3-day elimination period they now have.  Employees cannot collect disability until the fourth day.  If the change is made they cannot collect disability until the fifteenth day.  They will have to use their vacation and/or sick time until the disability insurance begins.  There is a big cost savings by making the change.  In Walpole they roll over up to 240 hours of sick time.  The insurance representative recommends moving to Boston Mutual for the 14-day elimination period.

Mrs. Pschirrer moved to change the Employee Disability Insurance to Boston Mutual and the Town will continue to roll over sick time.  They will also move to a 14-day elimination period.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Meeting with Primex:  Mr. Dalessio reported that there will be a meeting with Primex on Tuesday, December 1^st at 1:00 PM.  It is a pre-assessment audit.  Department Heads were encouraged to clean-up clutter and straighten out their buildings / areas.  Be prepared.  OSHA and Safety manuals should be available.  Mr. Dalessio will be unable to attend however Mr. Aldrich and Mrs. Pschirrer will attend.

Police Request From The Town of Alstead: Police Chief Paquette has not yet contacted the Selectboard at the Town of Alstead but plans to do so.

Walpole’s Oldest Citizen: The Selectboard will announce Walpole’s Oldest Citizen on Thursday, December 3^rd.

Letter to the Cheshire County Commissioners:  Mrs. Pschirrer is waiting for Police Chief Paquette to provide some information before she can finish the letter.

Public Hearing; Designating Emergency Lanes:  This Public Hearing is scheduled for Thursday, December 3^rd.

Public Hearing, Acceptance of Land:  Mr. Dalessio was not sure if this Public Hearing on the Acceptance of Land will be held on December 3^rd.  Hubbard Farms in Walpole had to contact the owner in France to be sure they have the authority to move forward with donation of land to the Town.

Town Ordinance, Procedure and Policy Manual: This is an on-going Selectboard project.

 

NEW BUSINESS:

Hooper Hill Hoppers Request:  A request was received from Marcia Galloway of the Hooper Hill Hoppers to change corridor #5.  This trail runs thru the Reservoir Lot.  They want to move the trail 250’ to skirt a muddy/wet area.  They are checking with the Conservancy as well.

Mr. Aldrich moved to approve this request subject to the approval of the Monadnock Conservancy.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Employee Holiday Dinner:  Mrs. Clough has a price from Lisai’s Catering to do the Employee Holiday Dinner.  Last year 130 people attended.  Mrs. Clough will ask an area church if they would be interested in providing pies.  The Town will do the coffee, tea and other non-alcoholic beverages.  Mrs. Clough will be in charge of decorating.  The Selectboard approved giving gift cards from Shaw’s to the employees.  The Town averages about 40 employees.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 8:32 AM.

The regular Selectboard meeting resumed at 8:51 AM

ADJOURNMENT:  Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the meeting was adjourned at 8:52 AM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

SELECTBOARD MEETING

NOVEMBER 19, 2015

 

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich; Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:20 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were three people in attendance.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 6:51 PM.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $35,252.87 for checks dated November 20, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending November 14, 2015, in the amount of $19,503.28 for checks dated November 20, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,174.53 for the week ending November 14, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – November 12, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Selectboard meeting of November 12, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – November 12, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard Session of November 12, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meeting:

• North Walpole Village District Board of Commissioners – November 10, 2015.

BUILDING PERMITS:

PALMER, Barnett Hill, Map & Lot #009-048-001:  Mrs. Pschirrer moved to approve Building Permit No. 2015-49 for Robert and Margaret Palmer to “Construct a 22’ x 27’ 1 story, covered ‘3 season room’ addition at 42 Barnett Hill Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

 

HUBBARD, County Road, Map & Lot #005-019-000:  Mrs. Pschirrer moved to approve Building Permit No. 2015-50 for Dale P. Hubbard to “Construct a 20’ x 12’ storage shed” at 485 County Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Water and Sewer Billing: Mrs. Clough reported that the new meter reader is much more efficient.  She spoke to Mr. Mark Houghton about their target date.  There are some meters that they have a lot of problems with; some are fixed but some are not.  Mr. Dalessio asked if they could do partial billings.  Mrs. Clough explained that they used to do a full billing knowing that quite a few bills would be wrong but when that happens they have to do corrections and abatements.  They do North Walpole and Walpole separate.  She explained the billing procedure.  Mrs. Edkins wrote a summary of the steps she takes when billing for the Selectboard’s information.  When they believe there are reading problems they send those back out to be re-checked. There was discussion pertaining to shortening the time period between reading the meters, checking the readings, sending questionable ones back to Mr. Houghton, and then doing the billing.  In the future, the person doing water and sewer billing, will have that as a priority so bills go out in a timely manner. They work closely with Mr. Houghton.  Mr. Dalessio would eventually like to see a report on exactly where the users are in terms of where they are financially. They will look at re-structuring the billing process.  Mrs. Clough said bills will go out before the Thanksgiving week-end.

Police Request from the Town of Alstead:  Mr. Dalessio will check with Chief Paquette to see if he did a follow-up with the Town of Alstead Selectboard.

Walpole’s Oldest Citizen:  This is scheduled for the Selectboard meeting on December 3^rd, 2015.

Letter to the Cheshire County Commissioners: Mrs. Pschirrer is working on this letter.

Public Hearing–Designating Emergency Lanes: This Public Hearing is scheduled for December 3^rd, 2015.

Public Hearing – Acceptance of Land: This Public Hearing is scheduled for December 3^rd, 2015.

Town Ordinance, Procedure and Policy Manual: The Selectboard continue to work on this.

NEXT SELECTBOARD MEETING:  The next Selectboard meeting is scheduled for Wednesday, November 25, 2015, at 8:00 AM.  There will be no public business.

NEW BUSINESS:

Cemetery Deed – Winters, Lot D441 & D442:  Mrs. Pschirrer moved to approve the Cemetery Deed for Wayne & Margaret Winters to purchase Lots D441 and D442.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Edkins had an inquiry about having a payment plan for a Cemetery Deed.  Mr. Woodward said the Cemetery Trustees would hold the Deed until it was paid in full.  The Selectboard approved letting Mr. Woodward know this arrangement would be acceptable with them.

Employee Disability Insurance:  Mrs. Clough forwarded an email to the Selectboard from Davis and Towle Insurance Group who are the Town’s Agent.  Mr. Dalessio would like to know more about switching from the current STD elimination period to a 14 day elimination period.  Mrs. Clough asked for this information and they will send it to this office.

NON-PUBLIC SELECTBOARD SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:19 PM.

The regular Selectboard meeting resumed at 7:55 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of November 19, 2015, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

ADJOURNMENT:

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the meeting was adjourned at 7:57 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

 

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

NOVEMBER 12, 2015

Selectboard Present:  Steven Dalessio (Chair); Whitney Aldrich, Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were three people in the attendance.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $61,190.35 for checks dated November 13, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending November 7, 2015, in the amount of $19,270.02 for checks dated November 13, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,131.64 for the week ending November 7, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – November 5, 2015:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of November 5, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – November 5, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard Session of November 5, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• North Walpole Village District Board of Commissioners – October 27, 2015;

There was discussion about the water issue in North Walpole.

• Walpole Cemetery Trustees – November 5, 2015.

Mrs. Pschirrer spoke with Mr. Dale Woodward as the Cemetery Trustees are opening up another section.  They will have a small bill soon for mapping in the amount of $200.00+/-.  He asked permission to use approximately $2,000.00 for items that will be needed.

Mrs. Pschirrer moved to approve the expenditure for the new section of the cemetery to be taken from the Cemetery Trust Funds.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

BUILDING PERMITS:

STILLMAN, Watkins Hill Road, Map & Lot #008-105-000:  Mrs. Pschirrer moved to approve Building Permit No. 2015-47 for Stillman Family Revocable Trust / Robert D. & Margaret C. Stillman to “Construct a 13’ x 18’ Solarium/Sunroom addition and a 16’ x 12’ Indoor lap pool addition to the existing home”.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

 

MEH ELM ST., LLC / Mark Houghton, Main Street, Map & Lot #023-003-000:  Mrs. Pschirrer moved to approve Building Permit No. 2015-48 for MEH Elm Street, LLC, to “Construct a bathroom, office and install heat in existing building” at 279 Main Street.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

GALLOWAY, County Road, Map & Lot #002-013-000:  Mrs. Pschirrer moved to approve the Notice of Intent to Cut Wood or Timber for Joan Galloway, Operation #15-461-11-T, on County Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

WARRANTS:

Tax Collectors Warrant, Property Tax Levy, Fall Billing 2015:  Mrs. Pschirrer moved to approve the Tax Collector’s Warrant, Property Tax Levy, for the Fall Billing 2015 in the amount of $5,366,629.00 and with interest at twelve (12%) per annum from December 22, 2015 thereafter, on all sums not paid on or before that day”.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Police Request from the Town of Alstead:  Mr. Dalessio referred this request to Police Chief Paquette who will contact the Selectboard in the Town of Alstead to find out what they will be looking for and then he will come back to the Selectboard with a recommendation. 

Walpole’s Oldest Citizen: A decision on Walpole’s Oldest Citizen will be made on December 3, 2015.

Letter to the Cheshire County Commissioners: Mrs. Pschirrer continues to work on this letter.  She is waiting for additional information from Police Chief Paquette.

Public Hearing – Designating Emergency Lanes: The Public Hearing on Designating Emergency Lanes scheduled for December 3, 2015, has been in the Keene Sentinel and posted.

Hubbard Farms:  Mr. Dalessio reported that at the next Planning Board meeting Hubbard Farms will submit a Subdivision application that will include the barbeque pit area and permanent right-of-way to the Town pool.  They are asking if the Town wants to subdivide the barbeque pit area as a separate lot or annex it to the Recreation property.  There was a consensus of the Selectboard to annex it over to the Recreation property.  It will need to be accepted as a gift.  Mr. Dalessio felt this should be done before the next Planning Board meeting but a Public Hearing will need to be scheduled.  It was agreed to schedule this Public Hearing on December 3, 2015.

NEW BUSINESS:

Cold River Management Advisory Committee Nominee Form:  Mrs. Pschirrer moved to authorize the appointment of Mr. Fred Ernst to the Cold River Local Advisory Committee.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Cemetery Deed:  Mrs. Pschirrer moved to approve the Cemetery Deed for Whitney R. Aldrich and heirs, Lot C224.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

NH Department of Transportation:  The Selectboard acknowledged receipt of the letter from the NH DOT regarding the Town’s “Interim Inspection of Municipally Owned Bridges”. There are two bridges that need “Bridge Closed” signs on both sides of the bridges:  1) #217/062 – Houghton Brook; and 2) #222/063 – Aldrich Brook.  After this has been done a letter needs to be sent to the NH DOT to confirm that it has been done.

Zoning Board of Adjustment: Mrs. Myra Mansouri pointed out that the ZBA meets on the 3^rd Wednesday of each month.  She comes early to set-up the tables and chairs.  It is a heavy job bringing them up from the downstairs therefore she is requesting that three tables and a rack of chairs be left in the meeting room.  Mrs. Clough will see that this is taken care of.

Legal Opinion:  Mrs. Pschirrer moved to approve the bill in the amount of $400.00 from Boutin and Altieri, PLLC.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NON-PUBLIC SELECTBOARD SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (b) Hiring, (c) Reputations and (e) Pending Claims or Litigation.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 6:31 PM.

The regular Selectboard meeting resumed at 7:19 PM.

Mr. Aldrich moved to seal the Minutes of the Non-Public Selectboard session of November 12, 2015.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

OTHER BUSINESS:

Budget Meeting:  The Selectboard will be meeting all day on Tuesday, November 17^th starting at 8:00 AM with the Department Heads, Library Director and Hooper Institute Director and work on the proposed 2016 budget. 

Red Cross:  Mrs. Pschirrer received information that the Red Cross is discontinuing their Rural Rides program.  They have turned their driving services over to a company in Peterborough who has not yet decided if they will cover this area.  They will restrict all of their driving to strictly medically related appointments.  The Selectboard needs to have more information to determine whether or not to keep their funding in the budget.

Mr. Dalessio mentioned to Mr. Kreissle that when they budget the charitable funding no checks will be issued unless they come in to talk to the Selectboard about their mission and what they provide to the residents of the Town of Walpole.

Parks Place:  Parks Place has requested funding for 2016.  They serve 57 people from the Town.  Mr. Dalessio advised that when the Selectboard work on the budget they will look at all the Special Appropriation requests.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 7:26 PM.

The regular Selectboard meeting resumed at 7:56 PM.

 

ADJOURNMENT:

Mrs. Pschirrer moved to adjourn this meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 7:57 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

NOVEMBER 5, 2015

 

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich; Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were three people in attendance.

PUBLIC BUSINESS:

JUSTIN CASSARINO, Recreation Department:  The Selectboard reviewed the proposed 2016 Recreation Department Budget presented by Mr. Cassarino.  Mr. Dalessio pointed out that when Mr. Cassarino started his salary was based on 500 hours/year but now is at 740 hours/year.  Most of his time is spent from mid-May to August, during the winter it is about ten hours a week for basketball and in the spring he gets the pool ready.  At times the pool has needed three lifeguards on due to heavy attendance.  He receives and makes many phone calls; parents, general public, vendors, etc.  Mr. Cassarino explained the new Basketball League is taking a lot of time as he has also been refereeing.  He asked if there could be a separate line item for referees.  Referees are usually paid $20.00-to-$30.00 a game; there could be two games a week plus two referees per game.  The committee would like to get some volunteers but they would have to do it correctly.  There are not as many volunteers as there used to be.  They now have four teams but can see it growing to six.  He runs basketball leagues both summer and winter, a swim team, soccer during the fall.  Mr. Cassarino asked the committee about hockey as the youngsters have to go to Vermont to play however it was noted that not many participate.  Committee members talked about the property behind St. John’s Church being flooded and used as an ice skating rink.  It did not operate last year but there is interest in doing it this winter.

The Selectboard agreed to the following changes:  1) Increase Mr. Cassarino’s hours from 740 to 800/ year; 2) Increase the salary line accordingly; and 3) Increase the part time salaries line by $3,000.00.

There was discussion relative to purchasing a new pump at the pool as the current one is not running properly.  Mr. Mark Houghton feels they need a new pump.  Mr. Cassarino is in the process of obtaining quotes.  Mr. Dalessio recommended that he provide a breakdown of the $25,000.00 being requested.  The committee feels it is time to replace the roof on the pool house.  Mr. Dalessio advised that several Town buildings need to have new roofs.  It is something the Selectboard needs to discuss; perhaps the building roofs will be grouped together.  Mr. Dalessio thanked Mr. Cassarino for having a really good year.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 6:30 PM.

The regular Selectboard meeting resumed at 7:15 PM.

 

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $35,783.49 for checks dated November 6, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL: 

 

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending October 31, 2015, in the amount of $20,379.94 for checks dated November 6, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,591.87 for the week ending October 31, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 29, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Selectboard meeting of October 29, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – October 29, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard Session of October 29, 2015.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

There were no new Committee Reports.

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

GALLOWAY, County Road, Map & Lot # 002-012-000:   Mrs. Pschirrer moved to approve this Notice of Intent to Cut Wood or Timber for Joan Galloway, Operation #15-461-10-T, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Letter From Cynthia Reeves:  The Selectboard acknowledged receipt of the letter from Ms. Cynthia Reeves, dated November 3, 2015.

Walpole’s Oldest Citizen:  The Selectboard will announce the Walpole’s Oldest Citizen during their December 3^rd, 2015 meeting.  The Clarion is publishing one more article.

Letter to the Cheshire County Commissioners:  Mrs. Pschirrer is waiting for Police Chief Paquette to provide her with additional information needed for completeness of the letter.

Public Hearing: Designating Emergency Lanes:  The Public Hearing for Designating Emergency Lanes has been scheduled for December 3^rd, 2015, at 5:30 PM.  The three emergency lanes are: Ethan Lane, Derry Road and the end of Reservoir Road.

Town Ordinance, Procedure and Policy Manual: The Selectboard continues to work on the Town Ordinances, Procedures and Policy Manual.

Citizens Complaint Form:  The Selectboard approved Mrs. Clough’s recommendation to change this form from “Citizens Complaint Form” to “Citizens Report Form”.

Mrs. Pschirrer was made aware of a complaint from a resident who originally contacted Mrs. Mansouri about a property owner who apparently moved gravel on his own property.  Mrs. Clough clarified that Excavation requires an Intent to Excavate form that goes to the State.  Mr. Dalessio will contact the claimant to explain that the Town has a new policy and ask him to come in to fill out the new form.

NEW BUSINESS:

Cemetery Deed – Byczkowski, Lot D409:  Mrs. Pschirrer moved to accept the Cemetery Deed which conveys Lot D409 to Stanley and Shirley Byczhowski.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Tax Rate:  Mr. Dalessio reported that the Town received the Tax Rate for 2015-2016 from the Department of Revenue Administration (DRA).  They reviewed the 2015 Tax Rate Calculation / Appropriations and Revenue plus other detailed documentation.  Following a lengthy discussion relative to options and whether or not to use a portion of the Surplus Fund Balance to reduce the Tax Rate a decision was made not to take any funding out of the Surplus Fund Balance. Mr. Dalessio felt it would be beneficial to have a chart in the Town Report showing a comparison of tax rates between Walpole and the other local towns.  A hand-out for residents would also be helpful.

Mrs. Pschirrer moved to set the Walpole Tax Rate for the year 2015-2016 at $23.97 and to set the North Walpole Tax Rate for the year 2015-2016 at $27.49.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Police Department:  A request was received from the Town of Alstead inquiring as to whether or not the Walpole Selectboard would consider renting their Police Department officers.  Mr. Dalessio emailed a Selectman in Alstead advising that this will be discussed with Police Chief Paquette and get back to them.

Kitchen Committee:  Mrs. Clough tentatively scheduled a Kitchen Committee meeting for Thursday, November 12^th in the morning.  Mr. Mark Houghton has been helping them on this project.

NON-PUBLIC SELECTBOARD MEETING:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:54 PM.

The regular Selectboard meeting resumed at 8:27 PM.

Mr. Aldrich moved that the Minutes of the Non-Public Selectboard Session of November 5, 2015, be sealed.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

ADJOURNMENT:  Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 8:28 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 29, 2015

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich; Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people present in the audience.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $43,675.84 for checks dated October 30, 2015.  One of the checks is for the Health Insurance for November 2015 in the amount of $24,130.58.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending October 24, 2015, in the amount of $19,038.02 for checks dated October 30, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,124.24 for the week ending October 24, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 22, 2015:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of October 22, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – October 22, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard meeting of October 22, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• North Walpole Village District Board of Commissioners – October 20, 2015;
• Walpole Conservation Commission – October 5, 2015;
• Cold River Local Advisory Commission – October 1, 2015;
• Walpole Zoning Board of Adjustment – October 21, 2015.

BUILDING PERMITS:

TAYLOR, LaClair Road, Map & Lot #013-043-002:  Mrs. Pschirrer moved to approve Building Permit No. 2015-45 for Teresa Taylor to “Construct a 16’ x 12’ 1 Story Storage Shed” at 18 LaClair Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

UNITY BUILDING TECHNOLOGIES, INC., Wentworth Road, Map & Lot #017-008-001:  Mrs. Pschirrer moved to approve Building Permit No. 2015-46 for Unity Building Technologists, Inc. to “Construct a 64’ 10” x 26’ 6” 1 Story Panelized, energy efficient home” at 101 Wentworth Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

2014 Financial Audit:  Mr. Dalessio moved to approve and sign the 2014 Financial Audit report.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Walpole’s Oldest Citizen: Mr. Ray Boas will run one more article in the Clarion for the Walpole’s Oldest Citizen.  The Selectboard will make their decision during the December 3, 2015, Selectboard meeting.

New Hampshire Retirement Audit:  Mrs. Clough advised that this report was finalized and has been sent in to the State.

True North Invoice: Mr. Dalessio looked through the True North invoice.  The over-run is in the labor; it was because of the all the ancillary equipment that needed to be linked in.  He pointed out that employees should not use True North for casual questions due to their hourly fee.

Mrs. Pschirrer moved to approve the invoice from True North in the amount of $5,262.47.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mr. Dalessio mentioned that Mr. Kreissle is keeping a watchful eye on the spending.  He is doing an excellent job in keeping the Selectboard informed of odd expenditures as they get closer to the end of the year.

Letter to the Cheshire County Commissioners: Mrs. Pschirrer is waiting to receive additional information from Police Chief Paquette to finish this letter.

Public Hearing: Designating Emergency Lanes:  The Selectboard had set the Public Hearing date as December 3^rd for designating the three Emergency Lanes.  Mrs. Clough received an email from Mr. Lew Shelly, on the Conservation Commission, who advised that Mr. Dick Hurlburt and Mr. Tom Beaudry are not available for this meeting due to other commitments however Mr. Shelly and Mr. John Peska are available.  Mr. Dalessio advised that these are the emergency lanes that were designated by them therefore it is not necessary for any of them to be present at the Public Hearing but they are all welcome to attend.  Mrs. Pschirrer wrote the notice for the Public Hearing and will email it to Mrs. Clough.

Citizens Complaint Form:  Mr. Dalessio said Mrs. Pschirrer developed a Citizen Complaint form.  Mrs. Pschirrer will write a policy to go along with it and Mrs. Clough will write the procedure.  Mrs. Clough asked how the office staff is to handle phone calls with complaints.  Mr. Dalessio advised that all complaints should be logged in with a number whether someone comes to the window, calls or if an email is received. The Selectboard will do a follow-up if necessary.

Town Ordinance, Procedure and Policy Manual:  This agenda item is a work in-progress.  The Selectboard continues to work on these.

NEW BUSINESS:

NH DES Meetings:  Mrs. Clough emailed this notice to both Mr. Tom Beaudry of the Conservation Commission and Mr. Mark Houghton, Water and Sewer Department.  Mr. Dalessio would like to attend to see how they will merge all the departments together however the Selectboard members have conflicts.  It will be called “Land Resource Management Bureau”.

Letter from Health Trust; Health Insurance Rates:  Mr. Dalessio asked Mrs. Clough to let the Selectboard know what the employee’s contributions have been over the past few years.  This will be discussed during the budget workshops.  Mr. Kreissle will be asked to reduce the percentage in the proposed budget from 15% to 5%.

YMCA:  The Selectboard acknowledged receipt of a Thank You letter from the YMCA for the Town’s contribution of $700.00 for their summer camp.

AccuFund:  Mr. Dalessio advised that they need to have their accounting system deal with the Affordable Care Act.  He proposed having AccuFund take care of this to keep the system up to the latest standards.  It will cost about $1,200.00/year.  Mr. Dalessio will tell Mr. Kreissle that a decision was made to do this.  Mr. Kreissle asked about adding the rest of the HR module which will allow them to track vacation, sick time, etc.  The cost will be $2,829.00. Mrs. Clough does this manually now and it takes a lot of work and time.  Mr. Dalessio noted that AccuFund had promised the Town all of these modules.

NON-PUBLIC SELECTBOARD SESSION:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (e) Pending Claims or Litigation.  Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 6:35 PM.

The regular Selectboard meeting resumed at 7:08 PM.

Mrs. Pschirrer moved to seal the Minutes of the Non-Public Selectboard Session of October 29, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mrs. Pschirrer moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.   With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:35 PM.

OTHER BUSINESS:

2016 Proposed Budget:  The Selectboard is in the process of starting to work on the 2016 proposed budget.  The first meeting will be an all day session.  Mr. Kreissle will also sit in on these budget sessions.  Mr. Justin Cassarino will come in next Thursday, November 5^th, to talk about his Recreation Department budget because after that he will be coaching again so it will be difficult for him to come in.  There was general discussion on the 2015 budget and 2016 proposed budget.

ADJOURNMENT:

Mr. Aldrich moved to adjourn this Selectboard meeting.  Seconded by Mrs. Pschirrer.  The meeting was adjourned at 7:58 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 22, 2015

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich, Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people in the audience.

NON-PUBLIC SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved.

The regular Selectboard meeting resumed at 6:42 PM.

Mrs. Pschirrer moved to seal the Minutes of the Non-Public Selectboard session of October 22, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PUBLIC BUSINESS:

Mr. Richard Lafayette:  Following the discussion at the last meeting, Mr. Lafayette came into this meeting.  He explained the work he does is remove manufactured homes and there is always a fair amount of recyclables.  When the recyclables are sold it covers some of his expenses.  Right now those prices are low but once they go up it will not take him long to remove and dispose of them.  This does not involve any contaminants. There are no odors as everything has been cleaned.  He understands it is in view of everybody but he is not trying to offend his neighbors.  He has been in this business for about 30 years and up until now there has not been a problem.  This business is on his property opposite his house.  After Mr. Lafayette received the letter from the Selectboard he did take out a few loads. There is heavy equipment on the land as well for his logging operation.  Mrs. Pschirrer explained that the complaint they received was that this property was becoming a dump; the stack of white metal.  Mr. Dalessio stated that a zoning concern is if this business can be operated in that Rural Agricultural zone.  It was suggested that he clean it up and shield it as best as he can.  Mr. Lafayette said he could put some items in a trailer to get it off the ground.  He will remove everything as soon as prices go up.  Mrs. Pschirrer mentioned that the business is not what it appears to be as people casually drive by.  The Selectboard now understand what he is doing and thanked him for coming in.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $67,012.24 for checks and electronic transfers dated October 23, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending October 17, 2015, in the amount of $20,531.50 for checks dated October 23, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,475.62 for the week ending October 17, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of October 15, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

STAFF MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Staff Meeting of October 15, 2015, as submitted.  Seconded by Mr. Dalessio.  With Mrs. Pschirrer and Mr. Dalessio in favor, the Minutes were approved.  Mr. Aldrich abstained as he was not present at this meeting.

NON-PUBLIC SELECTBOARD MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard meeting of October 15, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Walpole Planning Board – October 13, 2015;
• Walpole Library Trustees – October 13, 2015.

BUILDING PERMIT:

THAYER, Map & Lot #004-001-001:  Mrs. Pschirrer moved to approve Building Permit No. 2015-44 for Aaron and Teresa Thayer to “Construct a 12’ x 14’ deck” at 602 River Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

McGUIRK, Map & Lot # 005-026:  Mrs. Pschirrer moved to approve the Notice of Intent to Cut Wood or Timber for Paul McGuirk, Operation #15-461-09-T, on County Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Oldest Citizen – As of this Date:

• Tucker Burr – July 27, 1917;
• Agnes Ciccalone – March 12, 1916.

Mr. Dalessio asked Mr. Ray Boas to run the article in the Clarion one more time to notify residents that the Selectboard is looking for the oldest resident to be presented with the Boston Post Cane.  The Selectboard will make a decision during their December 3^rd meeting.  Mr. Aldrich pointed out that there originally were two canes – one for a woman and one for a man – however one was not returned.  The recipient will be asked to attend the Annual Town Meeting for the official presentation.  Mrs. Pschirrer recommended that the oldest citizen be recognized but that the cane be kept in the Town Hall in an appropriate case and there should be a plaque with the names of the recipients.

NH Retirement Audit:  The office staff is having trouble finding records from 2012 and 2013.  Mrs. Edkins advised that Mr. Kreissle has been looking through stored files downstairs. The files are there but just not marked correctly.

Reply to Keene Sentinel:  Mrs. Pschirrer had drafted a letter to acknowledge the fact that the Keene Sentinel did something about the Selectboard’s complaint.

Mr. Aldrich moved to sign the letter to the Keene Sentinel to thank them for complying with the Town’s request that they find another way to distribute the ELF magazine.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Hubbard Farms Update:  Mr. Dalessio spoke with Mrs. Diane Miller from Hubbard Farms.  They will have the survey work done and will gift the BBQ area to the Town.  The Selectboard will schedule a Public Hearing to accept the gift after receiving a letter and a copy of the survey from Hubbard Farms.  They will also do a permanent right-of-way to the Town pool / recreation area.  They are moving forward with a subdivision because there are some buildings they want to keep for storage.  This may happen in the first quarter of next year.

Budget Concerns: Mr. Dalessio spoke to Mr. Colburn about not purchasing the snow-blower until the end of December when the Selectboard will know where the entire budget stands.  Mr. Kreissle sent out an email requesting permission to attend the NH Municipal Association Conference but Mr. Dalessio feels they should restrict as much spending as they can without jeopardizing services.  The Selectboard has encouraged all the Department Heads to be careful of their spending.  This is not a cash issue but rather to be sure spending will be level with what the voters approved.

Audit – Letter from Attorney Hockensmith to Roberts and Greene:  The Selectboard acknowledged receipt of the letter from Attorney Hockensmith to Roberts and Greene.  There was one lawsuit.

Audit – Letter to Roberts & Greene from Selectboard:  The Selectboard will read the letter that will be going to Roberts and Greene before they take action.  The letter acknowledges receipt of the audit for the period ending December 31, 2014.

Fall Mountain Food Shelf Advisory Meeting:  Mr. Dalessio spoke to Mr. Charles Montgomery and he said it was a favorable meeting.  Someone from Langdon agreed to be the Chair.  Mr. Montgomery has asked that a second person be appointed. The Selectboard will look for someone.

NEW BUSINESS:

True North Invoice – Town Clerk / Tax Collector Invoice:  Mrs. Edkins mentioned that Mr. Kreissle was concerned with this invoice as it is substantially more than the estimate.  Before he paid it he wanted approval from the Selectboard.  Mr. Dalessio pointed out that some of it is for the Town Clerk’s office computer support therefore some of that amount will come out of her budget line.  He will bring it back next week after he compares some notes he has.

Draft Letter to County Commissioners:  Mrs. Pschirrer received an email from Police Chief Paquette after he reviewed her draft letter to the County Commissioners.  It discusses the fact that the Walpole Police Department is working with juvenile offenders who must be transferred from Manchester Juvenile Detention Center to Keene for Court appearances.  Two officers are needed to transport juveniles.  The Walpole Police Department has only four full time officers so designating two to an all day assignment takes them away from covering the Town of Walpole.  They are requesting the assistance of the County Commissions to require the Sheriffs of Cheshire County to change their practice of not transporting juveniles to and from Court.  Another alternative is to establish a Juvenile Detention Center on this side of the State for easier access to the Court.  As soon as Mrs. Pschirrer receives additional information from Chief Paquette she will re-draft the letter.

Job Descriptions – Solid Waste and Transfer Station:  Mr. Paul Colburn had brought in Job Descriptions for the Solid Waste and Transfer Station.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 7:26 PM.

The regular Selectboard meeting resumed at 8:27 PM.

OTHER BUSINESS:

New Form:  The Selectboard want to have a new form for the office a “Citizen’s Complaint” form.  This will clarify who files a complaint.

Drewsville Head Start:  Mr. Dalessio reported that the folks at the Drewsville Head Start promised to comply with the request to do something about the glaring light that is on at night.  If they do not comply he will write a letter to the owner.

Road Agent:  Mrs. Pschirrer reported that the Selectboard will have interviews for the Road Agent applicants during the week of November 9^th.  Mrs. Clough will be asked to set up the appointments for Tuesday, November 10^th.  The first one will be at 9:00 AM and a second one at 10:00 AM.

ADJOURNMENT: 

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 8:38 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 22, 2015

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich, Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people in the audience.

These are unapproved Minutes.

NON-PUBLIC SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved.

The regular Selectboard meeting resumed at 6:42 PM.

Mrs. Pschirrer moved to seal the Minutes of the Non-Public Selectboard session of October 22, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PUBLIC BUSINESS:

Mr. Richard Lafayette:  Following the discussion at the last meeting, Mr. Lafayette came into this meeting.  He explained the work he does is remove manufactured homes and there is always a fair amount of recyclables.  When the recyclables are sold it covers some of his expenses.  Right now those prices are low but once they go up it will not take him long to remove and dispose of them.  This does not involve any contaminants. There are no odors as everything has been cleaned.  He understands it is in view of everybody but he is not trying to offend his neighbors.  He has been in this business for about 30 years and up until now there has not been a problem.  This business is on his property opposite his house.  After Mr. Lafayette received the letter from the Selectboard he did take out a few loads. There is heavy equipment on the land as well for his logging operation.  Mrs. Pschirrer explained that the complaint they received was that this property was becoming a dump; the stack of white metal.  Mr. Dalessio stated that a zoning concern is if this business can be operated in that Rural Agricultural zone.  It was suggested that he clean it up and shield it as best as he can.  Mr. Lafayette said he could put some items in a trailer to get it off the ground.  He will remove everything as soon as prices go up.  Mrs. Pschirrer mentioned that the business is not what it appears to be as people casually drive by.  The Selectboard now understand what he is doing and thanked him for coming in.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $67,012.24 for checks and electronic transfers dated October 23, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending October 17, 2015, in the amount of $20,531.50 for checks dated October 23, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,475.62 for the week ending October 17, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Selectboard Meeting –October 22, 2015- Page 2

 

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of October 15, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

STAFF MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Staff Meeting of October 15, 2015, as submitted.  Seconded by Mr. Dalessio.  With Mrs. Pschirrer and Mr. Dalessio in favor, the Minutes were approved.  Mr. Aldrich abstained as he was not present at this meeting.

NON-PUBLIC SELECTBOARD MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard meeting of October 15, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Walpole Planning Board – October 13, 2015;
• Walpole Library Trustees – October 13, 2015.

BUILDING PERMIT:

THAYER, Map & Lot #004-001-001:  Mrs. Pschirrer moved to approve Building Permit No. 2015-44 for Aaron and Teresa Thayer to “Construct a 12’ x 14’ deck” at 602 River Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

McGUIRK, Map & Lot # 005-026:  Mrs. Pschirrer moved to approve the Notice of Intent to Cut Wood or Timber for Paul McGuirk, Operation #15-461-09-T, on County Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Oldest Citizen – As of this Date:

• Tucker Burr – July 27, 1917;
• Agnes Ciccalone – March 12, 1916.

Mr. Dalessio asked Mr. Ray Boas to run the article in the Clarion one more time to notify residents that the Selectboard is looking for the oldest resident to be presented with the Boston Post Cane.  The Selectboard will make a decision during their December 3^rd meeting.  Mr. Aldrich pointed out that there originally were two canes – one for a woman and one for a man – however one was not returned.  The recipient will be asked to attend the Annual Town Meeting for the official presentation.  Mrs. Pschirrer recommended that the oldest citizen be recognized but that the cane be kept in the Town Hall in an appropriate case and there should be a plaque with the names of the recipients.

NH Retirement Audit:  The office staff is having trouble finding records from 2012 and 2013.  Mrs. Edkins advised that Mr. Kreissle has been looking through stored files downstairs. The files are there but just not marked correctly.

Reply to Keene Sentinel:  Mrs. Pschirrer had drafted a letter to acknowledge the fact that the Keene Sentinel did something about the Selectboard’s complaint.

Selectboard Meeting –October 22, 2015- Page 3

Mr. Aldrich moved to sign the letter to the Keene Sentinel to thank them for complying with the Town’s request that they find another way to distribute the ELF magazine.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Hubbard Farms Update:  Mr. Dalessio spoke with Mrs. Diane Miller from Hubbard Farms.  They will have the survey work done and will gift the BBQ area to the Town.  The Selectboard will schedule a Public Hearing to accept the gift after receiving a letter and a copy of the survey from Hubbard Farms.  They will also do a permanent right-of-way to the Town pool / recreation area.  They are moving forward with a subdivision because there are some buildings they want to keep for storage.  This may happen in the first quarter of next year.

Budget Concerns: Mr. Dalessio spoke to Mr. Colburn about not purchasing the snow-blower until the end of December when the Selectboard will know where the entire budget stands.  Mr. Kreissle sent out an email requesting permission to attend the NH Municipal Association Conference but Mr. Dalessio feels they should restrict as much spending as they can without jeopardizing services.  The Selectboard has encouraged all the Department Heads to be careful of their spending.  This is not a cash issue but rather to be sure spending will be level with what the voters approved.

Audit – Letter from Attorney Hockensmith to Roberts and Greene:  The Selectboard acknowledged receipt of the letter from Attorney Hockensmith to Roberts and Greene.  There was one lawsuit.

Audit – Letter to Roberts & Greene from Selectboard:  The Selectboard will read the letter that will be going to Roberts and Greene before they take action.  The letter acknowledges receipt of the audit for the period ending December 31, 2014.

Fall Mountain Food Shelf Advisory Meeting:  Mr. Dalessio spoke to Mr. Charles Montgomery and he said it was a favorable meeting.  Someone from Langdon agreed to be the Chair.  Mr. Montgomery has asked that a second person be appointed. The Selectboard will look for someone.

NEW BUSINESS:

True North Invoice – Town Clerk / Tax Collector Invoice:  Mrs. Edkins mentioned that Mr. Kreissle was concerned with this invoice as it is substantially more than the estimate.  Before he paid it he wanted approval from the Selectboard.  Mr. Dalessio pointed out that some of it is for the Town Clerk’s office computer support therefore some of that amount will come out of her budget line.  He will bring it back next week after he compares some notes he has.

Draft Letter to County Commissioners:  Mrs. Pschirrer received an email from Police Chief Paquette after he reviewed her draft letter to the County Commissioners.  It discusses the fact that the Walpole Police Department is working with juvenile offenders who must be transferred from Manchester Juvenile Detention Center to Keene for Court appearances.  Two officers are needed to transport juveniles.  The Walpole Police Department has only four full time officers so designating two to an all day assignment takes them away from covering the Town of Walpole.  They are requesting the assistance of the County Commissions to require the Sheriffs of Cheshire County to change their practice of not transporting juveniles to and from Court.  Another alternative is to establish a Juvenile Detention Center on this side of the State for easier access to the Court.  As soon as Mrs. Pschirrer receives additional information from Chief Paquette she will re-draft the letter.

 

Selectboard Meeting –October 22, 2015- Page 4

 

Job Descriptions – Solid Waste and Transfer Station:  Mr. Paul Colburn had brought in Job Descriptions for the Solid Waste and Transfer Station.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 7:26 PM.

The regular Selectboard meeting resumed at 8:27 PM.

OTHER BUSINESS:

New Form:  The Selectboard want to have a new form for the office a “Citizen’s Complaint” form.  This will clarify who files a complaint.

Drewsville Head Start:  Mr. Dalessio reported that the folks at the Drewsville Head Start promised to comply with the request to do something about the glaring light that is on at night.  If they do not comply he will write a letter to the owner.

Road Agent:  Mrs. Pschirrer reported that the Selectboard will have interviews for the Road Agent applicants during the week of November 9^th.  Mrs. Clough will be asked to set up the appointments for Tuesday, November 10^th.  The first one will be at 9:00 AM and a second one at 10:00 AM.

ADJOURNMENT: 

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 8:38 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 22, 2015

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich, Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people in the audience.

These are unapproved Minutes.

NON-PUBLIC SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved.

The regular Selectboard meeting resumed at 6:42 PM.

Mrs. Pschirrer moved to seal the Minutes of the Non-Public Selectboard session of October 22, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PUBLIC BUSINESS:

Mr. Richard Lafayette:  Following the discussion at the last meeting, Mr. Lafayette came into this meeting.  He explained the work he does is remove manufactured homes and there is always a fair amount of recyclables.  When the recyclables are sold it covers some of his expenses.  Right now those prices are low but once they go up it will not take him long to remove and dispose of them.  This does not involve any contaminants. There are no odors as everything has been cleaned.  He understands it is in view of everybody but he is not trying to offend his neighbors.  He has been in this business for about 30 years and up until now there has not been a problem.  This business is on his property opposite his house.  After Mr. Lafayette received the letter from the Selectboard he did take out a few loads. There is heavy equipment on the land as well for his logging operation.  Mrs. Pschirrer explained that the complaint they received was that this property was becoming a dump; the stack of white metal.  Mr. Dalessio stated that a zoning concern is if this business can be operated in that Rural Agricultural zone.  It was suggested that he clean it up and shield it as best as he can.  Mr. Lafayette said he could put some items in a trailer to get it off the ground.  He will remove everything as soon as prices go up.  Mrs. Pschirrer mentioned that the business is not what it appears to be as people casually drive by.  The Selectboard now understand what he is doing and thanked him for coming in.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $67,012.24 for checks and electronic transfers dated October 23, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending October 17, 2015, in the amount of $20,531.50 for checks dated October 23, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,475.62 for the week ending October 17, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Selectboard Meeting –October 22, 2015- Page 2

 

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of October 15, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

STAFF MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Staff Meeting of October 15, 2015, as submitted.  Seconded by Mr. Dalessio.  With Mrs. Pschirrer and Mr. Dalessio in favor, the Minutes were approved.  Mr. Aldrich abstained as he was not present at this meeting.

NON-PUBLIC SELECTBOARD MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard meeting of October 15, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Walpole Planning Board – October 13, 2015;
• Walpole Library Trustees – October 13, 2015.

BUILDING PERMIT:

THAYER, Map & Lot #004-001-001:  Mrs. Pschirrer moved to approve Building Permit No. 2015-44 for Aaron and Teresa Thayer to “Construct a 12’ x 14’ deck” at 602 River Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

McGUIRK, Map & Lot # 005-026:  Mrs. Pschirrer moved to approve the Notice of Intent to Cut Wood or Timber for Paul McGuirk, Operation #15-461-09-T, on County Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Oldest Citizen – As of this Date:

• Tucker Burr – July 27, 1917;
• Agnes Ciccalone – March 12, 1916.

Mr. Dalessio asked Mr. Ray Boas to run the article in the Clarion one more time to notify residents that the Selectboard is looking for the oldest resident to be presented with the Boston Post Cane.  The Selectboard will make a decision during their December 3^rd meeting.  Mr. Aldrich pointed out that there originally were two canes – one for a woman and one for a man – however one was not returned.  The recipient will be asked to attend the Annual Town Meeting for the official presentation.  Mrs. Pschirrer recommended that the oldest citizen be recognized but that the cane be kept in the Town Hall in an appropriate case and there should be a plaque with the names of the recipients.

NH Retirement Audit:  The office staff is having trouble finding records from 2012 and 2013.  Mrs. Edkins advised that Mr. Kreissle has been looking through stored files downstairs. The files are there but just not marked correctly.

Reply to Keene Sentinel:  Mrs. Pschirrer had drafted a letter to acknowledge the fact that the Keene Sentinel did something about the Selectboard’s complaint.

Selectboard Meeting –October 22, 2015- Page 3

Mr. Aldrich moved to sign the letter to the Keene Sentinel to thank them for complying with the Town’s request that they find another way to distribute the ELF magazine.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Hubbard Farms Update:  Mr. Dalessio spoke with Mrs. Diane Miller from Hubbard Farms.  They will have the survey work done and will gift the BBQ area to the Town.  The Selectboard will schedule a Public Hearing to accept the gift after receiving a letter and a copy of the survey from Hubbard Farms.  They will also do a permanent right-of-way to the Town pool / recreation area.  They are moving forward with a subdivision because there are some buildings they want to keep for storage.  This may happen in the first quarter of next year.

Budget Concerns: Mr. Dalessio spoke to Mr. Colburn about not purchasing the snow-blower until the end of December when the Selectboard will know where the entire budget stands.  Mr. Kreissle sent out an email requesting permission to attend the NH Municipal Association Conference but Mr. Dalessio feels they should restrict as much spending as they can without jeopardizing services.  The Selectboard has encouraged all the Department Heads to be careful of their spending.  This is not a cash issue but rather to be sure spending will be level with what the voters approved.

Audit – Letter from Attorney Hockensmith to Roberts and Greene:  The Selectboard acknowledged receipt of the letter from Attorney Hockensmith to Roberts and Greene.  There was one lawsuit.

Audit – Letter to Roberts & Greene from Selectboard:  The Selectboard will read the letter that will be going to Roberts and Greene before they take action.  The letter acknowledges receipt of the audit for the period ending December 31, 2014.

Fall Mountain Food Shelf Advisory Meeting:  Mr. Dalessio spoke to Mr. Charles Montgomery and he said it was a favorable meeting.  Someone from Langdon agreed to be the Chair.  Mr. Montgomery has asked that a second person be appointed. The Selectboard will look for someone.

NEW BUSINESS:

True North Invoice – Town Clerk / Tax Collector Invoice:  Mrs. Edkins mentioned that Mr. Kreissle was concerned with this invoice as it is substantially more than the estimate.  Before he paid it he wanted approval from the Selectboard.  Mr. Dalessio pointed out that some of it is for the Town Clerk’s office computer support therefore some of that amount will come out of her budget line.  He will bring it back next week after he compares some notes he has.

Draft Letter to County Commissioners:  Mrs. Pschirrer received an email from Police Chief Paquette after he reviewed her draft letter to the County Commissioners.  It discusses the fact that the Walpole Police Department is working with juvenile offenders who must be transferred from Manchester Juvenile Detention Center to Keene for Court appearances.  Two officers are needed to transport juveniles.  The Walpole Police Department has only four full time officers so designating two to an all day assignment takes them away from covering the Town of Walpole.  They are requesting the assistance of the County Commissions to require the Sheriffs of Cheshire County to change their practice of not transporting juveniles to and from Court.  Another alternative is to establish a Juvenile Detention Center on this side of the State for easier access to the Court.  As soon as Mrs. Pschirrer receives additional information from Chief Paquette she will re-draft the letter.

 

Selectboard Meeting –October 22, 2015- Page 4

 

Job Descriptions – Solid Waste and Transfer Station:  Mr. Paul Colburn had brought in Job Descriptions for the Solid Waste and Transfer Station.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 7:26 PM.

The regular Selectboard meeting resumed at 8:27 PM.

OTHER BUSINESS:

New Form:  The Selectboard want to have a new form for the office a “Citizen’s Complaint” form.  This will clarify who files a complaint.

Drewsville Head Start:  Mr. Dalessio reported that the folks at the Drewsville Head Start promised to comply with the request to do something about the glaring light that is on at night.  If they do not comply he will write a letter to the owner.

Road Agent:  Mrs. Pschirrer reported that the Selectboard will have interviews for the Road Agent applicants during the week of November 9^th.  Mrs. Clough will be asked to set up the appointments for Tuesday, November 10^th.  The first one will be at 9:00 AM and a second one at 10:00 AM.

ADJOURNMENT: 

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 8:38 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 22, 2015

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich, Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people in the audience.

These are unapproved Minutes.

NON-PUBLIC SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved.

The regular Selectboard meeting resumed at 6:42 PM.

Mrs. Pschirrer moved to seal the Minutes of the Non-Public Selectboard session of October 22, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PUBLIC BUSINESS:

Mr. Richard Lafayette:  Following the discussion at the last meeting, Mr. Lafayette came into this meeting.  He explained the work he does is remove manufactured homes and there is always a fair amount of recyclables.  When the recyclables are sold it covers some of his expenses.  Right now those prices are low but once they go up it will not take him long to remove and dispose of them.  This does not involve any contaminants. There are no odors as everything has been cleaned.  He understands it is in view of everybody but he is not trying to offend his neighbors.  He has been in this business for about 30 years and up until now there has not been a problem.  This business is on his property opposite his house.  After Mr. Lafayette received the letter from the Selectboard he did take out a few loads. There is heavy equipment on the land as well for his logging operation.  Mrs. Pschirrer explained that the complaint they received was that this property was becoming a dump; the stack of white metal.  Mr. Dalessio stated that a zoning concern is if this business can be operated in that Rural Agricultural zone.  It was suggested that he clean it up and shield it as best as he can.  Mr. Lafayette said he could put some items in a trailer to get it off the ground.  He will remove everything as soon as prices go up.  Mrs. Pschirrer mentioned that the business is not what it appears to be as people casually drive by.  The Selectboard now understand what he is doing and thanked him for coming in.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $67,012.24 for checks and electronic transfers dated October 23, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending October 17, 2015, in the amount of $20,531.50 for checks dated October 23, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,475.62 for the week ending October 17, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Selectboard Meeting –October 22, 2015- Page 2

 

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of October 15, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

STAFF MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Staff Meeting of October 15, 2015, as submitted.  Seconded by Mr. Dalessio.  With Mrs. Pschirrer and Mr. Dalessio in favor, the Minutes were approved.  Mr. Aldrich abstained as he was not present at this meeting.

NON-PUBLIC SELECTBOARD MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard meeting of October 15, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Walpole Planning Board – October 13, 2015;
• Walpole Library Trustees – October 13, 2015.

BUILDING PERMIT:

THAYER, Map & Lot #004-001-001:  Mrs. Pschirrer moved to approve Building Permit No. 2015-44 for Aaron and Teresa Thayer to “Construct a 12’ x 14’ deck” at 602 River Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

McGUIRK, Map & Lot # 005-026:  Mrs. Pschirrer moved to approve the Notice of Intent to Cut Wood or Timber for Paul McGuirk, Operation #15-461-09-T, on County Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Oldest Citizen – As of this Date:

• Tucker Burr – July 27, 1917;
• Agnes Ciccalone – March 12, 1916.

Mr. Dalessio asked Mr. Ray Boas to run the article in the Clarion one more time to notify residents that the Selectboard is looking for the oldest resident to be presented with the Boston Post Cane.  The Selectboard will make a decision during their December 3^rd meeting.  Mr. Aldrich pointed out that there originally were two canes – one for a woman and one for a man – however one was not returned.  The recipient will be asked to attend the Annual Town Meeting for the official presentation.  Mrs. Pschirrer recommended that the oldest citizen be recognized but that the cane be kept in the Town Hall in an appropriate case and there should be a plaque with the names of the recipients.

NH Retirement Audit:  The office staff is having trouble finding records from 2012 and 2013.  Mrs. Edkins advised that Mr. Kreissle has been looking through stored files downstairs. The files are there but just not marked correctly.

Reply to Keene Sentinel:  Mrs. Pschirrer had drafted a letter to acknowledge the fact that the Keene Sentinel did something about the Selectboard’s complaint.

Selectboard Meeting –October 22, 2015- Page 3

Mr. Aldrich moved to sign the letter to the Keene Sentinel to thank them for complying with the Town’s request that they find another way to distribute the ELF magazine.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Hubbard Farms Update:  Mr. Dalessio spoke with Mrs. Diane Miller from Hubbard Farms.  They will have the survey work done and will gift the BBQ area to the Town.  The Selectboard will schedule a Public Hearing to accept the gift after receiving a letter and a copy of the survey from Hubbard Farms.  They will also do a permanent right-of-way to the Town pool / recreation area.  They are moving forward with a subdivision because there are some buildings they want to keep for storage.  This may happen in the first quarter of next year.

Budget Concerns: Mr. Dalessio spoke to Mr. Colburn about not purchasing the snow-blower until the end of December when the Selectboard will know where the entire budget stands.  Mr. Kreissle sent out an email requesting permission to attend the NH Municipal Association Conference but Mr. Dalessio feels they should restrict as much spending as they can without jeopardizing services.  The Selectboard has encouraged all the Department Heads to be careful of their spending.  This is not a cash issue but rather to be sure spending will be level with what the voters approved.

Audit – Letter from Attorney Hockensmith to Roberts and Greene:  The Selectboard acknowledged receipt of the letter from Attorney Hockensmith to Roberts and Greene.  There was one lawsuit.

Audit – Letter to Roberts & Greene from Selectboard:  The Selectboard will read the letter that will be going to Roberts and Greene before they take action.  The letter acknowledges receipt of the audit for the period ending December 31, 2014.

Fall Mountain Food Shelf Advisory Meeting:  Mr. Dalessio spoke to Mr. Charles Montgomery and he said it was a favorable meeting.  Someone from Langdon agreed to be the Chair.  Mr. Montgomery has asked that a second person be appointed. The Selectboard will look for someone.

NEW BUSINESS:

True North Invoice – Town Clerk / Tax Collector Invoice:  Mrs. Edkins mentioned that Mr. Kreissle was concerned with this invoice as it is substantially more than the estimate.  Before he paid it he wanted approval from the Selectboard.  Mr. Dalessio pointed out that some of it is for the Town Clerk’s office computer support therefore some of that amount will come out of her budget line.  He will bring it back next week after he compares some notes he has.

Draft Letter to County Commissioners:  Mrs. Pschirrer received an email from Police Chief Paquette after he reviewed her draft letter to the County Commissioners.  It discusses the fact that the Walpole Police Department is working with juvenile offenders who must be transferred from Manchester Juvenile Detention Center to Keene for Court appearances.  Two officers are needed to transport juveniles.  The Walpole Police Department has only four full time officers so designating two to an all day assignment takes them away from covering the Town of Walpole.  They are requesting the assistance of the County Commissions to require the Sheriffs of Cheshire County to change their practice of not transporting juveniles to and from Court.  Another alternative is to establish a Juvenile Detention Center on this side of the State for easier access to the Court.  As soon as Mrs. Pschirrer receives additional information from Chief Paquette she will re-draft the letter.

 

Selectboard Meeting –October 22, 2015- Page 4

 

Job Descriptions – Solid Waste and Transfer Station:  Mr. Paul Colburn had brought in Job Descriptions for the Solid Waste and Transfer Station.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 7:26 PM.

The regular Selectboard meeting resumed at 8:27 PM.

OTHER BUSINESS:

New Form:  The Selectboard want to have a new form for the office a “Citizen’s Complaint” form.  This will clarify who files a complaint.

Drewsville Head Start:  Mr. Dalessio reported that the folks at the Drewsville Head Start promised to comply with the request to do something about the glaring light that is on at night.  If they do not comply he will write a letter to the owner.

Road Agent:  Mrs. Pschirrer reported that the Selectboard will have interviews for the Road Agent applicants during the week of November 9^th.  Mrs. Clough will be asked to set up the appointments for Tuesday, November 10^th.  The first one will be at 9:00 AM and a second one at 10:00 AM.

ADJOURNMENT: 

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 8:38 PM.

Respectfully submitted,

Regina Borden, Recording Secretary