The Walpolean

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

NOVEMBER 5, 2015

 

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich; Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were three people in attendance.

PUBLIC BUSINESS:

JUSTIN CASSARINO, Recreation Department:  The Selectboard reviewed the proposed 2016 Recreation Department Budget presented by Mr. Cassarino.  Mr. Dalessio pointed out that when Mr. Cassarino started his salary was based on 500 hours/year but now is at 740 hours/year.  Most of his time is spent from mid-May to August, during the winter it is about ten hours a week for basketball and in the spring he gets the pool ready.  At times the pool has needed three lifeguards on due to heavy attendance.  He receives and makes many phone calls; parents, general public, vendors, etc.  Mr. Cassarino explained the new Basketball League is taking a lot of time as he has also been refereeing.  He asked if there could be a separate line item for referees.  Referees are usually paid $20.00-to-$30.00 a game; there could be two games a week plus two referees per game.  The committee would like to get some volunteers but they would have to do it correctly.  There are not as many volunteers as there used to be.  They now have four teams but can see it growing to six.  He runs basketball leagues both summer and winter, a swim team, soccer during the fall.  Mr. Cassarino asked the committee about hockey as the youngsters have to go to Vermont to play however it was noted that not many participate.  Committee members talked about the property behind St. John’s Church being flooded and used as an ice skating rink.  It did not operate last year but there is interest in doing it this winter.

The Selectboard agreed to the following changes:  1) Increase Mr. Cassarino’s hours from 740 to 800/ year; 2) Increase the salary line accordingly; and 3) Increase the part time salaries line by $3,000.00.

There was discussion relative to purchasing a new pump at the pool as the current one is not running properly.  Mr. Mark Houghton feels they need a new pump.  Mr. Cassarino is in the process of obtaining quotes.  Mr. Dalessio recommended that he provide a breakdown of the $25,000.00 being requested.  The committee feels it is time to replace the roof on the pool house.  Mr. Dalessio advised that several Town buildings need to have new roofs.  It is something the Selectboard needs to discuss; perhaps the building roofs will be grouped together.  Mr. Dalessio thanked Mr. Cassarino for having a really good year.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 6:30 PM.

The regular Selectboard meeting resumed at 7:15 PM.

 

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $35,783.49 for checks dated November 6, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL: 

 

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending October 31, 2015, in the amount of $20,379.94 for checks dated November 6, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,591.87 for the week ending October 31, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 29, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Selectboard meeting of October 29, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – October 29, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard Session of October 29, 2015.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

There were no new Committee Reports.

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

GALLOWAY, County Road, Map & Lot # 002-012-000:   Mrs. Pschirrer moved to approve this Notice of Intent to Cut Wood or Timber for Joan Galloway, Operation #15-461-10-T, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Letter From Cynthia Reeves:  The Selectboard acknowledged receipt of the letter from Ms. Cynthia Reeves, dated November 3, 2015.

Walpole’s Oldest Citizen:  The Selectboard will announce the Walpole’s Oldest Citizen during their December 3^rd, 2015 meeting.  The Clarion is publishing one more article.

Letter to the Cheshire County Commissioners:  Mrs. Pschirrer is waiting for Police Chief Paquette to provide her with additional information needed for completeness of the letter.

Public Hearing: Designating Emergency Lanes:  The Public Hearing for Designating Emergency Lanes has been scheduled for December 3^rd, 2015, at 5:30 PM.  The three emergency lanes are: Ethan Lane, Derry Road and the end of Reservoir Road.

Town Ordinance, Procedure and Policy Manual: The Selectboard continues to work on the Town Ordinances, Procedures and Policy Manual.

Citizens Complaint Form:  The Selectboard approved Mrs. Clough’s recommendation to change this form from “Citizens Complaint Form” to “Citizens Report Form”.

Mrs. Pschirrer was made aware of a complaint from a resident who originally contacted Mrs. Mansouri about a property owner who apparently moved gravel on his own property.  Mrs. Clough clarified that Excavation requires an Intent to Excavate form that goes to the State.  Mr. Dalessio will contact the claimant to explain that the Town has a new policy and ask him to come in to fill out the new form.

NEW BUSINESS:

Cemetery Deed – Byczkowski, Lot D409:  Mrs. Pschirrer moved to accept the Cemetery Deed which conveys Lot D409 to Stanley and Shirley Byczhowski.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Tax Rate:  Mr. Dalessio reported that the Town received the Tax Rate for 2015-2016 from the Department of Revenue Administration (DRA).  They reviewed the 2015 Tax Rate Calculation / Appropriations and Revenue plus other detailed documentation.  Following a lengthy discussion relative to options and whether or not to use a portion of the Surplus Fund Balance to reduce the Tax Rate a decision was made not to take any funding out of the Surplus Fund Balance. Mr. Dalessio felt it would be beneficial to have a chart in the Town Report showing a comparison of tax rates between Walpole and the other local towns.  A hand-out for residents would also be helpful.

Mrs. Pschirrer moved to set the Walpole Tax Rate for the year 2015-2016 at $23.97 and to set the North Walpole Tax Rate for the year 2015-2016 at $27.49.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Police Department:  A request was received from the Town of Alstead inquiring as to whether or not the Walpole Selectboard would consider renting their Police Department officers.  Mr. Dalessio emailed a Selectman in Alstead advising that this will be discussed with Police Chief Paquette and get back to them.

Kitchen Committee:  Mrs. Clough tentatively scheduled a Kitchen Committee meeting for Thursday, November 12^th in the morning.  Mr. Mark Houghton has been helping them on this project.

NON-PUBLIC SELECTBOARD MEETING:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:54 PM.

The regular Selectboard meeting resumed at 8:27 PM.

Mr. Aldrich moved that the Minutes of the Non-Public Selectboard Session of November 5, 2015, be sealed.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

ADJOURNMENT:  Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 8:28 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 29, 2015

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich; Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people present in the audience.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $43,675.84 for checks dated October 30, 2015.  One of the checks is for the Health Insurance for November 2015 in the amount of $24,130.58.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending October 24, 2015, in the amount of $19,038.02 for checks dated October 30, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,124.24 for the week ending October 24, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 22, 2015:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of October 22, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – October 22, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard meeting of October 22, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• North Walpole Village District Board of Commissioners – October 20, 2015;
• Walpole Conservation Commission – October 5, 2015;
• Cold River Local Advisory Commission – October 1, 2015;
• Walpole Zoning Board of Adjustment – October 21, 2015.

BUILDING PERMITS:

TAYLOR, LaClair Road, Map & Lot #013-043-002:  Mrs. Pschirrer moved to approve Building Permit No. 2015-45 for Teresa Taylor to “Construct a 16’ x 12’ 1 Story Storage Shed” at 18 LaClair Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

UNITY BUILDING TECHNOLOGIES, INC., Wentworth Road, Map & Lot #017-008-001:  Mrs. Pschirrer moved to approve Building Permit No. 2015-46 for Unity Building Technologists, Inc. to “Construct a 64’ 10” x 26’ 6” 1 Story Panelized, energy efficient home” at 101 Wentworth Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

2014 Financial Audit:  Mr. Dalessio moved to approve and sign the 2014 Financial Audit report.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Walpole’s Oldest Citizen: Mr. Ray Boas will run one more article in the Clarion for the Walpole’s Oldest Citizen.  The Selectboard will make their decision during the December 3, 2015, Selectboard meeting.

New Hampshire Retirement Audit:  Mrs. Clough advised that this report was finalized and has been sent in to the State.

True North Invoice: Mr. Dalessio looked through the True North invoice.  The over-run is in the labor; it was because of the all the ancillary equipment that needed to be linked in.  He pointed out that employees should not use True North for casual questions due to their hourly fee.

Mrs. Pschirrer moved to approve the invoice from True North in the amount of $5,262.47.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mr. Dalessio mentioned that Mr. Kreissle is keeping a watchful eye on the spending.  He is doing an excellent job in keeping the Selectboard informed of odd expenditures as they get closer to the end of the year.

Letter to the Cheshire County Commissioners: Mrs. Pschirrer is waiting to receive additional information from Police Chief Paquette to finish this letter.

Public Hearing: Designating Emergency Lanes:  The Selectboard had set the Public Hearing date as December 3^rd for designating the three Emergency Lanes.  Mrs. Clough received an email from Mr. Lew Shelly, on the Conservation Commission, who advised that Mr. Dick Hurlburt and Mr. Tom Beaudry are not available for this meeting due to other commitments however Mr. Shelly and Mr. John Peska are available.  Mr. Dalessio advised that these are the emergency lanes that were designated by them therefore it is not necessary for any of them to be present at the Public Hearing but they are all welcome to attend.  Mrs. Pschirrer wrote the notice for the Public Hearing and will email it to Mrs. Clough.

Citizens Complaint Form:  Mr. Dalessio said Mrs. Pschirrer developed a Citizen Complaint form.  Mrs. Pschirrer will write a policy to go along with it and Mrs. Clough will write the procedure.  Mrs. Clough asked how the office staff is to handle phone calls with complaints.  Mr. Dalessio advised that all complaints should be logged in with a number whether someone comes to the window, calls or if an email is received. The Selectboard will do a follow-up if necessary.

Town Ordinance, Procedure and Policy Manual:  This agenda item is a work in-progress.  The Selectboard continues to work on these.

NEW BUSINESS:

NH DES Meetings:  Mrs. Clough emailed this notice to both Mr. Tom Beaudry of the Conservation Commission and Mr. Mark Houghton, Water and Sewer Department.  Mr. Dalessio would like to attend to see how they will merge all the departments together however the Selectboard members have conflicts.  It will be called “Land Resource Management Bureau”.

Letter from Health Trust; Health Insurance Rates:  Mr. Dalessio asked Mrs. Clough to let the Selectboard know what the employee’s contributions have been over the past few years.  This will be discussed during the budget workshops.  Mr. Kreissle will be asked to reduce the percentage in the proposed budget from 15% to 5%.

YMCA:  The Selectboard acknowledged receipt of a Thank You letter from the YMCA for the Town’s contribution of $700.00 for their summer camp.

AccuFund:  Mr. Dalessio advised that they need to have their accounting system deal with the Affordable Care Act.  He proposed having AccuFund take care of this to keep the system up to the latest standards.  It will cost about $1,200.00/year.  Mr. Dalessio will tell Mr. Kreissle that a decision was made to do this.  Mr. Kreissle asked about adding the rest of the HR module which will allow them to track vacation, sick time, etc.  The cost will be $2,829.00. Mrs. Clough does this manually now and it takes a lot of work and time.  Mr. Dalessio noted that AccuFund had promised the Town all of these modules.

NON-PUBLIC SELECTBOARD SESSION:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (e) Pending Claims or Litigation.  Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 6:35 PM.

The regular Selectboard meeting resumed at 7:08 PM.

Mrs. Pschirrer moved to seal the Minutes of the Non-Public Selectboard Session of October 29, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mrs. Pschirrer moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.   With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:35 PM.

OTHER BUSINESS:

2016 Proposed Budget:  The Selectboard is in the process of starting to work on the 2016 proposed budget.  The first meeting will be an all day session.  Mr. Kreissle will also sit in on these budget sessions.  Mr. Justin Cassarino will come in next Thursday, November 5^th, to talk about his Recreation Department budget because after that he will be coaching again so it will be difficult for him to come in.  There was general discussion on the 2015 budget and 2016 proposed budget.

ADJOURNMENT:

Mr. Aldrich moved to adjourn this Selectboard meeting.  Seconded by Mrs. Pschirrer.  The meeting was adjourned at 7:58 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 22, 2015

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich, Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people in the audience.

NON-PUBLIC SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved.

The regular Selectboard meeting resumed at 6:42 PM.

Mrs. Pschirrer moved to seal the Minutes of the Non-Public Selectboard session of October 22, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PUBLIC BUSINESS:

Mr. Richard Lafayette:  Following the discussion at the last meeting, Mr. Lafayette came into this meeting.  He explained the work he does is remove manufactured homes and there is always a fair amount of recyclables.  When the recyclables are sold it covers some of his expenses.  Right now those prices are low but once they go up it will not take him long to remove and dispose of them.  This does not involve any contaminants. There are no odors as everything has been cleaned.  He understands it is in view of everybody but he is not trying to offend his neighbors.  He has been in this business for about 30 years and up until now there has not been a problem.  This business is on his property opposite his house.  After Mr. Lafayette received the letter from the Selectboard he did take out a few loads. There is heavy equipment on the land as well for his logging operation.  Mrs. Pschirrer explained that the complaint they received was that this property was becoming a dump; the stack of white metal.  Mr. Dalessio stated that a zoning concern is if this business can be operated in that Rural Agricultural zone.  It was suggested that he clean it up and shield it as best as he can.  Mr. Lafayette said he could put some items in a trailer to get it off the ground.  He will remove everything as soon as prices go up.  Mrs. Pschirrer mentioned that the business is not what it appears to be as people casually drive by.  The Selectboard now understand what he is doing and thanked him for coming in.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $67,012.24 for checks and electronic transfers dated October 23, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending October 17, 2015, in the amount of $20,531.50 for checks dated October 23, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,475.62 for the week ending October 17, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of October 15, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

STAFF MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Staff Meeting of October 15, 2015, as submitted.  Seconded by Mr. Dalessio.  With Mrs. Pschirrer and Mr. Dalessio in favor, the Minutes were approved.  Mr. Aldrich abstained as he was not present at this meeting.

NON-PUBLIC SELECTBOARD MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard meeting of October 15, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Walpole Planning Board – October 13, 2015;
• Walpole Library Trustees – October 13, 2015.

BUILDING PERMIT:

THAYER, Map & Lot #004-001-001:  Mrs. Pschirrer moved to approve Building Permit No. 2015-44 for Aaron and Teresa Thayer to “Construct a 12’ x 14’ deck” at 602 River Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

McGUIRK, Map & Lot # 005-026:  Mrs. Pschirrer moved to approve the Notice of Intent to Cut Wood or Timber for Paul McGuirk, Operation #15-461-09-T, on County Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Oldest Citizen – As of this Date:

• Tucker Burr – July 27, 1917;
• Agnes Ciccalone – March 12, 1916.

Mr. Dalessio asked Mr. Ray Boas to run the article in the Clarion one more time to notify residents that the Selectboard is looking for the oldest resident to be presented with the Boston Post Cane.  The Selectboard will make a decision during their December 3^rd meeting.  Mr. Aldrich pointed out that there originally were two canes – one for a woman and one for a man – however one was not returned.  The recipient will be asked to attend the Annual Town Meeting for the official presentation.  Mrs. Pschirrer recommended that the oldest citizen be recognized but that the cane be kept in the Town Hall in an appropriate case and there should be a plaque with the names of the recipients.

NH Retirement Audit:  The office staff is having trouble finding records from 2012 and 2013.  Mrs. Edkins advised that Mr. Kreissle has been looking through stored files downstairs. The files are there but just not marked correctly.

Reply to Keene Sentinel:  Mrs. Pschirrer had drafted a letter to acknowledge the fact that the Keene Sentinel did something about the Selectboard’s complaint.

Mr. Aldrich moved to sign the letter to the Keene Sentinel to thank them for complying with the Town’s request that they find another way to distribute the ELF magazine.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Hubbard Farms Update:  Mr. Dalessio spoke with Mrs. Diane Miller from Hubbard Farms.  They will have the survey work done and will gift the BBQ area to the Town.  The Selectboard will schedule a Public Hearing to accept the gift after receiving a letter and a copy of the survey from Hubbard Farms.  They will also do a permanent right-of-way to the Town pool / recreation area.  They are moving forward with a subdivision because there are some buildings they want to keep for storage.  This may happen in the first quarter of next year.

Budget Concerns: Mr. Dalessio spoke to Mr. Colburn about not purchasing the snow-blower until the end of December when the Selectboard will know where the entire budget stands.  Mr. Kreissle sent out an email requesting permission to attend the NH Municipal Association Conference but Mr. Dalessio feels they should restrict as much spending as they can without jeopardizing services.  The Selectboard has encouraged all the Department Heads to be careful of their spending.  This is not a cash issue but rather to be sure spending will be level with what the voters approved.

Audit – Letter from Attorney Hockensmith to Roberts and Greene:  The Selectboard acknowledged receipt of the letter from Attorney Hockensmith to Roberts and Greene.  There was one lawsuit.

Audit – Letter to Roberts & Greene from Selectboard:  The Selectboard will read the letter that will be going to Roberts and Greene before they take action.  The letter acknowledges receipt of the audit for the period ending December 31, 2014.

Fall Mountain Food Shelf Advisory Meeting:  Mr. Dalessio spoke to Mr. Charles Montgomery and he said it was a favorable meeting.  Someone from Langdon agreed to be the Chair.  Mr. Montgomery has asked that a second person be appointed. The Selectboard will look for someone.

NEW BUSINESS:

True North Invoice – Town Clerk / Tax Collector Invoice:  Mrs. Edkins mentioned that Mr. Kreissle was concerned with this invoice as it is substantially more than the estimate.  Before he paid it he wanted approval from the Selectboard.  Mr. Dalessio pointed out that some of it is for the Town Clerk’s office computer support therefore some of that amount will come out of her budget line.  He will bring it back next week after he compares some notes he has.

Draft Letter to County Commissioners:  Mrs. Pschirrer received an email from Police Chief Paquette after he reviewed her draft letter to the County Commissioners.  It discusses the fact that the Walpole Police Department is working with juvenile offenders who must be transferred from Manchester Juvenile Detention Center to Keene for Court appearances.  Two officers are needed to transport juveniles.  The Walpole Police Department has only four full time officers so designating two to an all day assignment takes them away from covering the Town of Walpole.  They are requesting the assistance of the County Commissions to require the Sheriffs of Cheshire County to change their practice of not transporting juveniles to and from Court.  Another alternative is to establish a Juvenile Detention Center on this side of the State for easier access to the Court.  As soon as Mrs. Pschirrer receives additional information from Chief Paquette she will re-draft the letter.

Job Descriptions – Solid Waste and Transfer Station:  Mr. Paul Colburn had brought in Job Descriptions for the Solid Waste and Transfer Station.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 7:26 PM.

The regular Selectboard meeting resumed at 8:27 PM.

OTHER BUSINESS:

New Form:  The Selectboard want to have a new form for the office a “Citizen’s Complaint” form.  This will clarify who files a complaint.

Drewsville Head Start:  Mr. Dalessio reported that the folks at the Drewsville Head Start promised to comply with the request to do something about the glaring light that is on at night.  If they do not comply he will write a letter to the owner.

Road Agent:  Mrs. Pschirrer reported that the Selectboard will have interviews for the Road Agent applicants during the week of November 9^th.  Mrs. Clough will be asked to set up the appointments for Tuesday, November 10^th.  The first one will be at 9:00 AM and a second one at 10:00 AM.

ADJOURNMENT: 

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 8:38 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 22, 2015

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich, Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people in the audience.

These are unapproved Minutes.

NON-PUBLIC SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved.

The regular Selectboard meeting resumed at 6:42 PM.

Mrs. Pschirrer moved to seal the Minutes of the Non-Public Selectboard session of October 22, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PUBLIC BUSINESS:

Mr. Richard Lafayette:  Following the discussion at the last meeting, Mr. Lafayette came into this meeting.  He explained the work he does is remove manufactured homes and there is always a fair amount of recyclables.  When the recyclables are sold it covers some of his expenses.  Right now those prices are low but once they go up it will not take him long to remove and dispose of them.  This does not involve any contaminants. There are no odors as everything has been cleaned.  He understands it is in view of everybody but he is not trying to offend his neighbors.  He has been in this business for about 30 years and up until now there has not been a problem.  This business is on his property opposite his house.  After Mr. Lafayette received the letter from the Selectboard he did take out a few loads. There is heavy equipment on the land as well for his logging operation.  Mrs. Pschirrer explained that the complaint they received was that this property was becoming a dump; the stack of white metal.  Mr. Dalessio stated that a zoning concern is if this business can be operated in that Rural Agricultural zone.  It was suggested that he clean it up and shield it as best as he can.  Mr. Lafayette said he could put some items in a trailer to get it off the ground.  He will remove everything as soon as prices go up.  Mrs. Pschirrer mentioned that the business is not what it appears to be as people casually drive by.  The Selectboard now understand what he is doing and thanked him for coming in.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $67,012.24 for checks and electronic transfers dated October 23, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending October 17, 2015, in the amount of $20,531.50 for checks dated October 23, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,475.62 for the week ending October 17, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Selectboard Meeting –October 22, 2015- Page 2

 

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of October 15, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

STAFF MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Staff Meeting of October 15, 2015, as submitted.  Seconded by Mr. Dalessio.  With Mrs. Pschirrer and Mr. Dalessio in favor, the Minutes were approved.  Mr. Aldrich abstained as he was not present at this meeting.

NON-PUBLIC SELECTBOARD MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard meeting of October 15, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Walpole Planning Board – October 13, 2015;
• Walpole Library Trustees – October 13, 2015.

BUILDING PERMIT:

THAYER, Map & Lot #004-001-001:  Mrs. Pschirrer moved to approve Building Permit No. 2015-44 for Aaron and Teresa Thayer to “Construct a 12’ x 14’ deck” at 602 River Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

McGUIRK, Map & Lot # 005-026:  Mrs. Pschirrer moved to approve the Notice of Intent to Cut Wood or Timber for Paul McGuirk, Operation #15-461-09-T, on County Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Oldest Citizen – As of this Date:

• Tucker Burr – July 27, 1917;
• Agnes Ciccalone – March 12, 1916.

Mr. Dalessio asked Mr. Ray Boas to run the article in the Clarion one more time to notify residents that the Selectboard is looking for the oldest resident to be presented with the Boston Post Cane.  The Selectboard will make a decision during their December 3^rd meeting.  Mr. Aldrich pointed out that there originally were two canes – one for a woman and one for a man – however one was not returned.  The recipient will be asked to attend the Annual Town Meeting for the official presentation.  Mrs. Pschirrer recommended that the oldest citizen be recognized but that the cane be kept in the Town Hall in an appropriate case and there should be a plaque with the names of the recipients.

NH Retirement Audit:  The office staff is having trouble finding records from 2012 and 2013.  Mrs. Edkins advised that Mr. Kreissle has been looking through stored files downstairs. The files are there but just not marked correctly.

Reply to Keene Sentinel:  Mrs. Pschirrer had drafted a letter to acknowledge the fact that the Keene Sentinel did something about the Selectboard’s complaint.

Selectboard Meeting –October 22, 2015- Page 3

Mr. Aldrich moved to sign the letter to the Keene Sentinel to thank them for complying with the Town’s request that they find another way to distribute the ELF magazine.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Hubbard Farms Update:  Mr. Dalessio spoke with Mrs. Diane Miller from Hubbard Farms.  They will have the survey work done and will gift the BBQ area to the Town.  The Selectboard will schedule a Public Hearing to accept the gift after receiving a letter and a copy of the survey from Hubbard Farms.  They will also do a permanent right-of-way to the Town pool / recreation area.  They are moving forward with a subdivision because there are some buildings they want to keep for storage.  This may happen in the first quarter of next year.

Budget Concerns: Mr. Dalessio spoke to Mr. Colburn about not purchasing the snow-blower until the end of December when the Selectboard will know where the entire budget stands.  Mr. Kreissle sent out an email requesting permission to attend the NH Municipal Association Conference but Mr. Dalessio feels they should restrict as much spending as they can without jeopardizing services.  The Selectboard has encouraged all the Department Heads to be careful of their spending.  This is not a cash issue but rather to be sure spending will be level with what the voters approved.

Audit – Letter from Attorney Hockensmith to Roberts and Greene:  The Selectboard acknowledged receipt of the letter from Attorney Hockensmith to Roberts and Greene.  There was one lawsuit.

Audit – Letter to Roberts & Greene from Selectboard:  The Selectboard will read the letter that will be going to Roberts and Greene before they take action.  The letter acknowledges receipt of the audit for the period ending December 31, 2014.

Fall Mountain Food Shelf Advisory Meeting:  Mr. Dalessio spoke to Mr. Charles Montgomery and he said it was a favorable meeting.  Someone from Langdon agreed to be the Chair.  Mr. Montgomery has asked that a second person be appointed. The Selectboard will look for someone.

NEW BUSINESS:

True North Invoice – Town Clerk / Tax Collector Invoice:  Mrs. Edkins mentioned that Mr. Kreissle was concerned with this invoice as it is substantially more than the estimate.  Before he paid it he wanted approval from the Selectboard.  Mr. Dalessio pointed out that some of it is for the Town Clerk’s office computer support therefore some of that amount will come out of her budget line.  He will bring it back next week after he compares some notes he has.

Draft Letter to County Commissioners:  Mrs. Pschirrer received an email from Police Chief Paquette after he reviewed her draft letter to the County Commissioners.  It discusses the fact that the Walpole Police Department is working with juvenile offenders who must be transferred from Manchester Juvenile Detention Center to Keene for Court appearances.  Two officers are needed to transport juveniles.  The Walpole Police Department has only four full time officers so designating two to an all day assignment takes them away from covering the Town of Walpole.  They are requesting the assistance of the County Commissions to require the Sheriffs of Cheshire County to change their practice of not transporting juveniles to and from Court.  Another alternative is to establish a Juvenile Detention Center on this side of the State for easier access to the Court.  As soon as Mrs. Pschirrer receives additional information from Chief Paquette she will re-draft the letter.

 

Selectboard Meeting –October 22, 2015- Page 4

 

Job Descriptions – Solid Waste and Transfer Station:  Mr. Paul Colburn had brought in Job Descriptions for the Solid Waste and Transfer Station.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 7:26 PM.

The regular Selectboard meeting resumed at 8:27 PM.

OTHER BUSINESS:

New Form:  The Selectboard want to have a new form for the office a “Citizen’s Complaint” form.  This will clarify who files a complaint.

Drewsville Head Start:  Mr. Dalessio reported that the folks at the Drewsville Head Start promised to comply with the request to do something about the glaring light that is on at night.  If they do not comply he will write a letter to the owner.

Road Agent:  Mrs. Pschirrer reported that the Selectboard will have interviews for the Road Agent applicants during the week of November 9^th.  Mrs. Clough will be asked to set up the appointments for Tuesday, November 10^th.  The first one will be at 9:00 AM and a second one at 10:00 AM.

ADJOURNMENT: 

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 8:38 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 22, 2015

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich, Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people in the audience.

These are unapproved Minutes.

NON-PUBLIC SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved.

The regular Selectboard meeting resumed at 6:42 PM.

Mrs. Pschirrer moved to seal the Minutes of the Non-Public Selectboard session of October 22, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PUBLIC BUSINESS:

Mr. Richard Lafayette:  Following the discussion at the last meeting, Mr. Lafayette came into this meeting.  He explained the work he does is remove manufactured homes and there is always a fair amount of recyclables.  When the recyclables are sold it covers some of his expenses.  Right now those prices are low but once they go up it will not take him long to remove and dispose of them.  This does not involve any contaminants. There are no odors as everything has been cleaned.  He understands it is in view of everybody but he is not trying to offend his neighbors.  He has been in this business for about 30 years and up until now there has not been a problem.  This business is on his property opposite his house.  After Mr. Lafayette received the letter from the Selectboard he did take out a few loads. There is heavy equipment on the land as well for his logging operation.  Mrs. Pschirrer explained that the complaint they received was that this property was becoming a dump; the stack of white metal.  Mr. Dalessio stated that a zoning concern is if this business can be operated in that Rural Agricultural zone.  It was suggested that he clean it up and shield it as best as he can.  Mr. Lafayette said he could put some items in a trailer to get it off the ground.  He will remove everything as soon as prices go up.  Mrs. Pschirrer mentioned that the business is not what it appears to be as people casually drive by.  The Selectboard now understand what he is doing and thanked him for coming in.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $67,012.24 for checks and electronic transfers dated October 23, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending October 17, 2015, in the amount of $20,531.50 for checks dated October 23, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,475.62 for the week ending October 17, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Selectboard Meeting –October 22, 2015- Page 2

 

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of October 15, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

STAFF MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Staff Meeting of October 15, 2015, as submitted.  Seconded by Mr. Dalessio.  With Mrs. Pschirrer and Mr. Dalessio in favor, the Minutes were approved.  Mr. Aldrich abstained as he was not present at this meeting.

NON-PUBLIC SELECTBOARD MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard meeting of October 15, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Walpole Planning Board – October 13, 2015;
• Walpole Library Trustees – October 13, 2015.

BUILDING PERMIT:

THAYER, Map & Lot #004-001-001:  Mrs. Pschirrer moved to approve Building Permit No. 2015-44 for Aaron and Teresa Thayer to “Construct a 12’ x 14’ deck” at 602 River Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

McGUIRK, Map & Lot # 005-026:  Mrs. Pschirrer moved to approve the Notice of Intent to Cut Wood or Timber for Paul McGuirk, Operation #15-461-09-T, on County Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Oldest Citizen – As of this Date:

• Tucker Burr – July 27, 1917;
• Agnes Ciccalone – March 12, 1916.

Mr. Dalessio asked Mr. Ray Boas to run the article in the Clarion one more time to notify residents that the Selectboard is looking for the oldest resident to be presented with the Boston Post Cane.  The Selectboard will make a decision during their December 3^rd meeting.  Mr. Aldrich pointed out that there originally were two canes – one for a woman and one for a man – however one was not returned.  The recipient will be asked to attend the Annual Town Meeting for the official presentation.  Mrs. Pschirrer recommended that the oldest citizen be recognized but that the cane be kept in the Town Hall in an appropriate case and there should be a plaque with the names of the recipients.

NH Retirement Audit:  The office staff is having trouble finding records from 2012 and 2013.  Mrs. Edkins advised that Mr. Kreissle has been looking through stored files downstairs. The files are there but just not marked correctly.

Reply to Keene Sentinel:  Mrs. Pschirrer had drafted a letter to acknowledge the fact that the Keene Sentinel did something about the Selectboard’s complaint.

Selectboard Meeting –October 22, 2015- Page 3

Mr. Aldrich moved to sign the letter to the Keene Sentinel to thank them for complying with the Town’s request that they find another way to distribute the ELF magazine.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Hubbard Farms Update:  Mr. Dalessio spoke with Mrs. Diane Miller from Hubbard Farms.  They will have the survey work done and will gift the BBQ area to the Town.  The Selectboard will schedule a Public Hearing to accept the gift after receiving a letter and a copy of the survey from Hubbard Farms.  They will also do a permanent right-of-way to the Town pool / recreation area.  They are moving forward with a subdivision because there are some buildings they want to keep for storage.  This may happen in the first quarter of next year.

Budget Concerns: Mr. Dalessio spoke to Mr. Colburn about not purchasing the snow-blower until the end of December when the Selectboard will know where the entire budget stands.  Mr. Kreissle sent out an email requesting permission to attend the NH Municipal Association Conference but Mr. Dalessio feels they should restrict as much spending as they can without jeopardizing services.  The Selectboard has encouraged all the Department Heads to be careful of their spending.  This is not a cash issue but rather to be sure spending will be level with what the voters approved.

Audit – Letter from Attorney Hockensmith to Roberts and Greene:  The Selectboard acknowledged receipt of the letter from Attorney Hockensmith to Roberts and Greene.  There was one lawsuit.

Audit – Letter to Roberts & Greene from Selectboard:  The Selectboard will read the letter that will be going to Roberts and Greene before they take action.  The letter acknowledges receipt of the audit for the period ending December 31, 2014.

Fall Mountain Food Shelf Advisory Meeting:  Mr. Dalessio spoke to Mr. Charles Montgomery and he said it was a favorable meeting.  Someone from Langdon agreed to be the Chair.  Mr. Montgomery has asked that a second person be appointed. The Selectboard will look for someone.

NEW BUSINESS:

True North Invoice – Town Clerk / Tax Collector Invoice:  Mrs. Edkins mentioned that Mr. Kreissle was concerned with this invoice as it is substantially more than the estimate.  Before he paid it he wanted approval from the Selectboard.  Mr. Dalessio pointed out that some of it is for the Town Clerk’s office computer support therefore some of that amount will come out of her budget line.  He will bring it back next week after he compares some notes he has.

Draft Letter to County Commissioners:  Mrs. Pschirrer received an email from Police Chief Paquette after he reviewed her draft letter to the County Commissioners.  It discusses the fact that the Walpole Police Department is working with juvenile offenders who must be transferred from Manchester Juvenile Detention Center to Keene for Court appearances.  Two officers are needed to transport juveniles.  The Walpole Police Department has only four full time officers so designating two to an all day assignment takes them away from covering the Town of Walpole.  They are requesting the assistance of the County Commissions to require the Sheriffs of Cheshire County to change their practice of not transporting juveniles to and from Court.  Another alternative is to establish a Juvenile Detention Center on this side of the State for easier access to the Court.  As soon as Mrs. Pschirrer receives additional information from Chief Paquette she will re-draft the letter.

 

Selectboard Meeting –October 22, 2015- Page 4

 

Job Descriptions – Solid Waste and Transfer Station:  Mr. Paul Colburn had brought in Job Descriptions for the Solid Waste and Transfer Station.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 7:26 PM.

The regular Selectboard meeting resumed at 8:27 PM.

OTHER BUSINESS:

New Form:  The Selectboard want to have a new form for the office a “Citizen’s Complaint” form.  This will clarify who files a complaint.

Drewsville Head Start:  Mr. Dalessio reported that the folks at the Drewsville Head Start promised to comply with the request to do something about the glaring light that is on at night.  If they do not comply he will write a letter to the owner.

Road Agent:  Mrs. Pschirrer reported that the Selectboard will have interviews for the Road Agent applicants during the week of November 9^th.  Mrs. Clough will be asked to set up the appointments for Tuesday, November 10^th.  The first one will be at 9:00 AM and a second one at 10:00 AM.

ADJOURNMENT: 

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 8:38 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 22, 2015

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich, Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people in the audience.

These are unapproved Minutes.

NON-PUBLIC SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved.

The regular Selectboard meeting resumed at 6:42 PM.

Mrs. Pschirrer moved to seal the Minutes of the Non-Public Selectboard session of October 22, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PUBLIC BUSINESS:

Mr. Richard Lafayette:  Following the discussion at the last meeting, Mr. Lafayette came into this meeting.  He explained the work he does is remove manufactured homes and there is always a fair amount of recyclables.  When the recyclables are sold it covers some of his expenses.  Right now those prices are low but once they go up it will not take him long to remove and dispose of them.  This does not involve any contaminants. There are no odors as everything has been cleaned.  He understands it is in view of everybody but he is not trying to offend his neighbors.  He has been in this business for about 30 years and up until now there has not been a problem.  This business is on his property opposite his house.  After Mr. Lafayette received the letter from the Selectboard he did take out a few loads. There is heavy equipment on the land as well for his logging operation.  Mrs. Pschirrer explained that the complaint they received was that this property was becoming a dump; the stack of white metal.  Mr. Dalessio stated that a zoning concern is if this business can be operated in that Rural Agricultural zone.  It was suggested that he clean it up and shield it as best as he can.  Mr. Lafayette said he could put some items in a trailer to get it off the ground.  He will remove everything as soon as prices go up.  Mrs. Pschirrer mentioned that the business is not what it appears to be as people casually drive by.  The Selectboard now understand what he is doing and thanked him for coming in.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $67,012.24 for checks and electronic transfers dated October 23, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending October 17, 2015, in the amount of $20,531.50 for checks dated October 23, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,475.62 for the week ending October 17, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Selectboard Meeting –October 22, 2015- Page 2

 

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of October 15, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

STAFF MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Staff Meeting of October 15, 2015, as submitted.  Seconded by Mr. Dalessio.  With Mrs. Pschirrer and Mr. Dalessio in favor, the Minutes were approved.  Mr. Aldrich abstained as he was not present at this meeting.

NON-PUBLIC SELECTBOARD MEETING – October 15, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard meeting of October 15, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Walpole Planning Board – October 13, 2015;
• Walpole Library Trustees – October 13, 2015.

BUILDING PERMIT:

THAYER, Map & Lot #004-001-001:  Mrs. Pschirrer moved to approve Building Permit No. 2015-44 for Aaron and Teresa Thayer to “Construct a 12’ x 14’ deck” at 602 River Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

McGUIRK, Map & Lot # 005-026:  Mrs. Pschirrer moved to approve the Notice of Intent to Cut Wood or Timber for Paul McGuirk, Operation #15-461-09-T, on County Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Oldest Citizen – As of this Date:

• Tucker Burr – July 27, 1917;
• Agnes Ciccalone – March 12, 1916.

Mr. Dalessio asked Mr. Ray Boas to run the article in the Clarion one more time to notify residents that the Selectboard is looking for the oldest resident to be presented with the Boston Post Cane.  The Selectboard will make a decision during their December 3^rd meeting.  Mr. Aldrich pointed out that there originally were two canes – one for a woman and one for a man – however one was not returned.  The recipient will be asked to attend the Annual Town Meeting for the official presentation.  Mrs. Pschirrer recommended that the oldest citizen be recognized but that the cane be kept in the Town Hall in an appropriate case and there should be a plaque with the names of the recipients.

NH Retirement Audit:  The office staff is having trouble finding records from 2012 and 2013.  Mrs. Edkins advised that Mr. Kreissle has been looking through stored files downstairs. The files are there but just not marked correctly.

Reply to Keene Sentinel:  Mrs. Pschirrer had drafted a letter to acknowledge the fact that the Keene Sentinel did something about the Selectboard’s complaint.

Selectboard Meeting –October 22, 2015- Page 3

Mr. Aldrich moved to sign the letter to the Keene Sentinel to thank them for complying with the Town’s request that they find another way to distribute the ELF magazine.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Hubbard Farms Update:  Mr. Dalessio spoke with Mrs. Diane Miller from Hubbard Farms.  They will have the survey work done and will gift the BBQ area to the Town.  The Selectboard will schedule a Public Hearing to accept the gift after receiving a letter and a copy of the survey from Hubbard Farms.  They will also do a permanent right-of-way to the Town pool / recreation area.  They are moving forward with a subdivision because there are some buildings they want to keep for storage.  This may happen in the first quarter of next year.

Budget Concerns: Mr. Dalessio spoke to Mr. Colburn about not purchasing the snow-blower until the end of December when the Selectboard will know where the entire budget stands.  Mr. Kreissle sent out an email requesting permission to attend the NH Municipal Association Conference but Mr. Dalessio feels they should restrict as much spending as they can without jeopardizing services.  The Selectboard has encouraged all the Department Heads to be careful of their spending.  This is not a cash issue but rather to be sure spending will be level with what the voters approved.

Audit – Letter from Attorney Hockensmith to Roberts and Greene:  The Selectboard acknowledged receipt of the letter from Attorney Hockensmith to Roberts and Greene.  There was one lawsuit.

Audit – Letter to Roberts & Greene from Selectboard:  The Selectboard will read the letter that will be going to Roberts and Greene before they take action.  The letter acknowledges receipt of the audit for the period ending December 31, 2014.

Fall Mountain Food Shelf Advisory Meeting:  Mr. Dalessio spoke to Mr. Charles Montgomery and he said it was a favorable meeting.  Someone from Langdon agreed to be the Chair.  Mr. Montgomery has asked that a second person be appointed. The Selectboard will look for someone.

NEW BUSINESS:

True North Invoice – Town Clerk / Tax Collector Invoice:  Mrs. Edkins mentioned that Mr. Kreissle was concerned with this invoice as it is substantially more than the estimate.  Before he paid it he wanted approval from the Selectboard.  Mr. Dalessio pointed out that some of it is for the Town Clerk’s office computer support therefore some of that amount will come out of her budget line.  He will bring it back next week after he compares some notes he has.

Draft Letter to County Commissioners:  Mrs. Pschirrer received an email from Police Chief Paquette after he reviewed her draft letter to the County Commissioners.  It discusses the fact that the Walpole Police Department is working with juvenile offenders who must be transferred from Manchester Juvenile Detention Center to Keene for Court appearances.  Two officers are needed to transport juveniles.  The Walpole Police Department has only four full time officers so designating two to an all day assignment takes them away from covering the Town of Walpole.  They are requesting the assistance of the County Commissions to require the Sheriffs of Cheshire County to change their practice of not transporting juveniles to and from Court.  Another alternative is to establish a Juvenile Detention Center on this side of the State for easier access to the Court.  As soon as Mrs. Pschirrer receives additional information from Chief Paquette she will re-draft the letter.

 

Selectboard Meeting –October 22, 2015- Page 4

 

Job Descriptions – Solid Waste and Transfer Station:  Mr. Paul Colburn had brought in Job Descriptions for the Solid Waste and Transfer Station.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 7:26 PM.

The regular Selectboard meeting resumed at 8:27 PM.

OTHER BUSINESS:

New Form:  The Selectboard want to have a new form for the office a “Citizen’s Complaint” form.  This will clarify who files a complaint.

Drewsville Head Start:  Mr. Dalessio reported that the folks at the Drewsville Head Start promised to comply with the request to do something about the glaring light that is on at night.  If they do not comply he will write a letter to the owner.

Road Agent:  Mrs. Pschirrer reported that the Selectboard will have interviews for the Road Agent applicants during the week of November 9^th.  Mrs. Clough will be asked to set up the appointments for Tuesday, November 10^th.  The first one will be at 9:00 AM and a second one at 10:00 AM.

ADJOURNMENT: 

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 8:38 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 15, 2015

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich; Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:15 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were five people present in the audience.

PUBLIC BUSINESS:

Building Permit:

Avanru Development, Main Street, Map & Lot #012-013-004: Mr. Dalessio explained that this Building Permit is being modified to show that the up to 67 multi-family housing approved by the Planning Board November 13, 2012 will be built in phases with the first phase being 1 to 21.  Mr. Franks had submitted the set of plans as requested at the last meeting.  When Mr. Franks is ready to start to build 22 to 67 units he will have to come back in for another modification.  Mr. Franks asked if this will be vested for one year.  Mr. Dalessio confirmed that it would go back to the original date this Building Permit was issued therefore he needs to come back in on-or-before April 1^st, 2016.

Mrs. Pschirrer moved to approve the Permit for Building: 2015-43 modified, 2015-07 – 2014-10A Renewal for the Avanru Development Group, Ltd.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $88,294.91 for checks dated October 16, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved  to approve the Payroll voucher for the week ending October 10, 2015, in the amount of $18,886.11 for checks dated October 16, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,067.96 for the week ending October 10, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 8, 2015:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of October 8, 2015, as submitted.  Seconded by Mr. Dalessio.  With Mrs. Pschirrer and Mr. Dalessio in favor, the Minutes were approved.  Mr. Aldrich abstained as he was late coming into the meeting.

NON-PUBLIC SELECTBOARD SESSION – October 8, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard session of October 8, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• North Walpole Village District Board of Commissioners –

September 29, October 6, and October 13, 2015;

• Hooper Institute Committee – October 13, 2015; and
• Cold River Local Advisory Committee – August 27, 2015.

The North Walpole Village District Board of Commissioners meeting minutes dated October 13, 2015, mentioned that they signed and FAXed the MS535 report to the Department of Revenue Administration (DRA).  Mr. Dalessio mentioned that this was holding up the calculation for the tax rate.

OLD BUSINESS:

Letter From The Keene Sentinel: Delivery of ELF Magazine Within The Town of Walpole:  The Selectboard acknowledged receipt of a letter from the Keene Sentinel, dated October 7, 2015, regarding delivery of the ELF Magazine in the Town of Walpole.  It states that “The Sentinel respects the concerns that were expressed by the residents and have since taken the measures necessary to move the weekly delivery of the publication to utilizing the United States Postal Service”.  Mrs. Pschirrer will draft a response letter.

Food Shelf Advisory Board Meeting: Mrs. Pschirrer has not yet talked to Mr. Montgomery regarding this meeting.

New Hampshire Retirement Audit:  Mrs. Clough has one more thing she will finish tomorrow.  Mr. Kreissle expects they will have it ready next week.

2014 Financial Audit:  Mrs. Clough said Attorney Hockensmith will send the letter requested directly to the auditors.  The Selectboard would like a copy of the letter for the files.  Mrs. Clough left a message for Mr. Kreissle to check with Mr. Greene, auditor, to see if he received the letter.

Letter From Jean Robinson: Sidewalk On West Side of Elm Street:  Mrs. Pschirrer reported that Mr. Symonds from the Highway Department worked on the sidewalk last week; the work has been done.  Mr. Symonds also spoke to Ms. Robinson personally.  Mrs. Clough noted that Ms. Jill Robinson came to the window today and she was pleased with the job that was done on the sidewalk.

Letter to Mr. Lafayette:  Mrs. Pschirrer advised that on September 24^th, 2015, a letter was written to Mr. Lafayette requesting that he dispose of the collection of old appliances such as washing machines, etc. that are accumulating on his property.  He was given a 30-day window to clean it up.  She had a report that his pile is growing.  A follow-up letter will be prepared for the next meeting by Mrs. Pschirrer in the event the situation has not been resolved.

Southwest Region Planning Commission’s Fall Meeting Invitation:  Mr. Aldrich plans to attend this Southwest Region Planning Commission’s Fall Meeting on October 20^th, 2015.

NEW BUSINESS:

Public Hearing Notice: Designating Emergency Lanes:  Mrs. Pschirrer prepared a draft notice of a Public Hearing on the Emergency Lanes.  The three lanes are: Derry Hill Road, Ethan Lane and at the end of Reservoir Road to the access of the Hooper shelter.  She suggested talking to the Conservation Commission and their committee to see if they want anything else included.  Mr. Dalessio recommended that the Public Hearing be set for December 3^rd, 2015, at 5:30 PM.  This is just before their regular meeting on that date.

UNH Cooperative Extension Workshop on Forestry Laws For Municipal Officials:  Mrs. Clough had requested permission to attend this Workshop however they are in Auburn and in Lancaster on November 9^th and 10^th, 2015.   She is going to find out when one will be scheduled closer to Walpole.

Mrs. Pschirrer moved to give Mrs. Clough permission to attend one of the UNH Cooperative Extension Workshops on Forestry Laws For Municipal Officials scheduled on November 9^th and 10^th, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.     

Liberty Utilities Pole License Agreement:  Mr. Terrell had approved and initialed this Liberty Utilities Pole License Agreement request prior to his resigning.

Mrs. Pschirrer moved to sign the Pole License as requested.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Cheshire County Commissioners Office Press Release:  The Selectboard acknowledged receipt of the press release that the Cheshire County Commissioners re-financed the prison and saved approximately $1,400,000.00.

Cheshire County Conservation District Annual Meeting Invitation: The Selectboard received an invitation to attend the 70^th Annual Meeting of the Cheshire County Commissioners on November 5^th, 2015.

Planning Board Public Hearing:  Mr. Phil Carroll had brought in information relating to the Ruggiero Facility Public Hearing by the Planning Board.  The Selectboard will pass this information over to Mr. Jeff Miller, Chair of the Planning Board, and Mrs. Myra Mansouri, Chair of the Zoning Board of Adjustment.  Mr. Dalessio will email Mr. Jeff Miller to let him know the Selectboard has concerns about the timing issue because the Planning Board has not yet voted to approve or disapprove this application. 

NON-PUBLIC BUSINESS:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) and (b) Hiring. Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 6:55 PM.

The regular Selectboard meeting resumed at 7:32 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of October 15, 2015, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:55 PM.

OTHER BUSINESS:

2015 Budget:  Mr. Dalessio has concerns about the bottom line of the budget. He asked all the Department Heads to talk to Mr. Kreissle if they feel they are going to go over their bottom lines.  It is better to act sooner rather than later.  The Selectboard can make a decision to either freeze all spending other than salaries and necessary expenditures or go to discretionary spending until the end of the year.

Holiday Schedule: The Selectboard set the following Holiday Schedule for their regular meetings.  Only routine business will be conducted.

• Change Thursday, November 26^th to Wednesday, November 25^th, 2015 at 8:00 AM;
• Change Thursday, December 24^th to Wednesday, December 23^rd, 2015 at 8:00 AM;
• Change Thursday, December 31^st to Wednesday, December 30^th, 2015 at 8:00 AM.

ADJOURNMENT:

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 8:16 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

 

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 8, 2015

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; (Whitney Aldrich – late)

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were five people present in the audience.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $28,723.84 for checks dated October 9, 2015.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending October 3, 2015, in the amount of $19,147.98 for checks dated October 9, 2015.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,141.89 for the week ending October 3, 2015.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 1, 2015:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of October 1, 2015, as submitted.  Seconded by Mr. Dalessio.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – October 1, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard Session of October 1, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Dalessio.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Conservation Commission, Class 6 Subcommittee Workshop – March 26, 2015; and
• Conservation Commission, Class 6 Subcommittee Workshop – October 5, 2015.

Mrs. Pschirrer advised that the Selectboard should schedule a Public Hearing for the three emergency lanes before the end of the year.  It was agreed to schedule this in December prior to one of their regular Selectboard meetings.  No money for maintenance can be spent on these roads until after the Public Hearing and the Selectboard adopt them.  Emergency lanes will have to be cleaned; it is more labor than materials. The Conservation Commission is discussing putting trails on Class 6 roads but there will have to be further detailed conversations on that.  Enforcement will be needed for mountain bikes, ATVs, etc.

PUBLIC BUSINESS:

JACK FRANKS:  The Selectboard acknowledged receipt of a letter from Mr. Jack Franks’ attorney requesting a split of his Building Permit into two phases.  Mr. Dalessio had no problem with splitting it up but would like a set of plans to be attached to the Building Permit that reflects 21 units. The Building Permit states “for up to 67 units” therefore they will accept this modification.  Mr. Dalessio advised that they will have the paperwork ready to be signed for Mr. Franks at the Selectboard meeting next Thursday.

BUILDING PERMITS:

SAWYER, 632 River Road, Map & Lot #004-001-004:  Mrs. Pschirrer moved to approve Building Permit No. 2015-41 for Joseph and Sonia Sawyer to “Construct a 24’ x 32’ 1 story Wood & Utility Shed”.  This meets all the requirements.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

ENOKIDO & CROUSE, 192 March Hill, Map & Lot #009-033-000:  Mrs. Pschirrer explained that Building Permit No. 2015-42 is for Kashiyo Enokido and Tom Crouse to “Construct a 32’ x 28’ 2 story garage with an efficiency studio guest bedroom”.  This request violates the Zoning Board of Adjustment Ordinance, Article 17.B, which requires a common foundation.

Mrs. Pschirrer moved to reject Building Permit No. 2015-42.  The applicants can either talk to the ZBA about a Variance or withdraw their plans.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

OLD BUSINESS:

Food Shelf Advisory Board Meeting:  Mrs. Pschirrer reported that both Mr. Montgomery and Mr. Wilking attended the last meeting but she did not have a report at this time.

Town Ordinance, Procedure and Policy Manual:  Mrs. Pschirrer moved to approve the Town of Walpole Snow and Ice Removal Policy.  This is an amended policy.  A list of all the plow routes or which employee would operate a specific truck is not attached as it did not seem essential.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Mr. Dalessio requested that a copy of the policy be forwarded to Mr. Mike Symonds.  There should be a training record to acknowledge that all employees read and understand it.  It should be posted at the Highway Department.

New Hampshire Retirement Audit:  Mrs. Clough and Mr. Kreissle continue to work on this.

Primex Property Liability Application: Mr. Kreissle has this application therefore it can now be taken off the Agenda.

2014 Financial Audit: A letter was sent to Attorney Hockensmith requesting the information that the auditors have requested from him.

Letter from Cynthia Reeves:  The Selectboard acknowledged receipt of the letter from Ms. Cynthia Reeves, dated October 7, 2015.  A copy will be forwarded to Mrs. Myra Mansouri, Chair of the ZBA.

NEW BUSINESS:

Letter from Jean Robinson, Re: Sidewalks:  A letter was received from Ms. Robinson concerning the sidewalks in her area.  There is a drop-off of about four-to-five inches; they did not finish the work that should have been done to grade the area.  Mrs. Pschirrer asked Mr. Symonds to look at it.  Mr. Dalessio recommended that this should be kept on the agenda as a follow-up item.

SWRPC Annual Fall Meeting:  An invitation was received from the Southwest Region Planning Commission to attend their Fall Meeting at The Inn at East Hill Farm in Troy, NH on Tuesday, October 20, 2015.  This will be kept on the agenda under Old Business.

The Selectboard took a recess from 6:25 to 6:30 PM.

OTHER BUSINESS:

Fall Mountain Region School District:  Mrs. Jamie Teague came into the meeting to request that the Town issue a monthly check to them as soon as possible.  October is usually a difficult financial month.  Mr. Dalessio will request that Mr. Kreissle issue a check tomorrow plus be sure that the last monthly payment due in 2015 be paid before the end of the year.

Mr. Aldrich came into the meeting.

NON-PUBLIC SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (b) Hiring.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 6:44 PM.

The regular Selectboard meeting resumed at 7:13 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of October 8, 2015, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

OTHER BUSINESS (Continued):

New Auditing Company:  Mrs. Pschirrer recommended that they begin to think about a search for a new auditing firm.  Mr. Dalessio will talk about it to Mr. Kreissle tomorrow.

2016 Town Meeting Schedule:  Mrs. Pschirrer suggested that the 2016 Town Meeting Schedule should be posted; maybe put it in the Clarion.  It notes the time-tables for Warrant Articles, etc.

ADJOURNMENT:

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 7:34 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 1, 2015

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich; Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were three people in attendance.

PUBLIC BUSINESS:

There was no Public Business at this meeting.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $33,879.68 for checks dated October 2, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending September 26, 2015, in the amount of $27,178.65 for checks dated October 2, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $6,786.50 for the week ending September 26, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – September 24, 2015:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of September 24, 2015, as submitted.  Seconded by Mr. Dalessio.  With Mrs. Pschirrer and Mr. Dalessio in favor, the Minutes were approved.  Mr. Aldrich abstained as he was not present at this meeting.

NON-PUBLIC SELECTBOARD SESSION – September 24, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard Session of September 24, 2015, as submitted.  These minutes will remain sealed.  Seconded by Mr. Dalessio.  With Mrs. Pschirrer and Mr. Dalessio in favor, the Minutes were approved.  Mr. Aldrich abstained as he was not present at this meeting.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Conservation Commission – September 14, 2015;
• North Walpole Village District Board of Commissioners – September 22, 2015.

With reference to the Conservation Commission meeting minutes, Mrs. Pschirrer pointed out that there are two Scouts who are doing projects in the Mill Pond area.  The Conservation Commission will be discussing the Class 6 roads in Town at their next meeting on October 5^th at 7:00 PM.

WARRANTS:

TIMBER TAX WARRANT: 

FISHER, Cold River Road, Map & Lot #026-026-000:  Mrs. Pschirrer moved to approve the Original Warrant for Timber Tax Levy for the Tax Year April 1, 2015 to March 31, 2016 for Andrea J. Fisher, Operation #150461-05-T, in the amount of $2,157.06.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Letter To Bruce Carruthers, RE: Reeves Gallery Sign:  Mrs. Pschirrer moved to approve and sign the letter dated October 1, 2015, to Mr. Bruce Carruthers regarding a Zoning Board of Adjustment issue on the Reeves Gallery Sign.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Allen Brothers Oil Contract:  Mrs. Pschirrer moved to approve and sign the #2 heating oil contract with Allen Brothers at a fixed rate of $2.049 per gallon to the various locations listed as: Walpole Town Hall, Walpole Police Department, Walpole Town Library, Walpole Fire Department and Walpole Old Town Shop.  Deliveries will be made on a Will Call Basis to: the Hooper Institute, Hooper Mansion, Hooper Cottage and Welfare Fuel Assistance Program.  This fixed rate applies to the total amount of 7500 gallons.  Any amount of gallons that are needed before November 1, 2015 or after April 30, 2016 will be billed at the cash price on the day of delivery.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

The various deliveries will be charged to the appropriate lines in the budget and/or Hooper Trust funds.

Food Shelf Advisory Board Meeting: There will be a meeting of the Fall Mountain Food Shelf Advisory Board on Tuesday, October 6^th at 7:00 PM in the Langdon Municipal Building.  The Selectboard is invited to attend.  Mr. Charlie Montgomery had recommended that the Selectboard appoint a second member from the Town of Walpole to the Advisory Board.

Mrs. Pschirrer moved to appoint Mr. Andrew Wilking as the second Town of Walpole representative on the Food Shelf Advisory Board.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Hubbard Farms Barbeque Pit and Right Of Way:  Mr. Dalessio reported that this Agenda item can be deleted for now as it will take Hubbard Farms some time to work out the details.

Town Ordinance, Procedure and Policy Manual: The Selectboard reviewed two new ordinances as the office will be open five days a week.

Mrs. Pschirrer moved to approve the two new policies regarding the “Selectboard Hours of Operation”.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the policy which determines that the Selectboard Office will be staffed by a minimum of two people during normal working days.  Any exception must be approved by the Selectboard with a two weeks notice.  This becomes effective January 01, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mr. Dalessio and Mrs. Pschirrer continue to work on the Town Ordinance, Procedure and Policy Manual.  Mrs. Pschirrer will be working on the Winter Parking Ban and Snow Remove policies.

Primex Insurance Company: Mr. Dalessio read through the Primex Insurance Company application and recommended that the Selectboard sign and submit it at this time.

Mrs. Pschirrer moved to approve the Primex Insurance Company’s application as presented with a note that we will continue to check on the values of the properties and equipment.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mr. Aldrich moved to authorize Mr. Dalessio, Chair, to sign the Primex Insurance Company application.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

New Hampshire Retirement Audit:  Mrs. Clough reported that both she and Mr. Kreissle continue to work on the spread-sheets for the New Hampshire Retirement Audit.  They need to do quite a bit of research and have had to pull old time cards.  It is due on October 16^th.

2014 Financial Audit: Mrs. Clough advised that they are still waiting to receive the 2014 Financial Audit.  The Auditors are waiting for a letter from Attorney Hockensmith; Mr. Dalessio will contact him tomorrow.

NEW BUSINESS:

There was no New Business to come before the Selectboard at this meeting.

NON-PUBLIC BUSINESS:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 6:38 PM.

The regular Selectboard meeting resumed at 6:57 PM.

Mrs. Pschirrer moved to seal the Minutes of the Non-Public Selectboard Session of October 01, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:10 PM.

OTHER BUSINESS:

NOTE OF APPRECIATION:  Mrs. Pschirrer thanked Mrs. Clough and Mrs. Edkins for finding the background material and confirming that old Route 12 was thrown-up so that the Conservation Easement on the Lund property could be completed.

OLD BUSINESS:

TRU NORTH NETWORKING:  Mr. Dalessio and Mrs. Clough will meet with the representative from Tru North Networking to do a technical review of the computers and software on October 7^th at 8:00 AM.

ROAD AGENT:  The advertisement for a Road Agent will be revised and advertised again.  The deadline will be October 19^th.

ADJOURNMENT:

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the meeting was adjourned at 7:29 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

Janet Clough has been out of the office so we got a little behind with the Selectboard Minutes.  Yuu’ll have lots to read as you “Monday Morning Quarterback”! I do thank her for taking time to get us up-to-date. – Lil

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

September 24, 2015

 

Selectboard Present: Steve Dalessio (Chair), Peggy Pschirrer, Whitney Aldrich (arrived at 7:45pm).

CALL TO ORDER: Mr. Dalessio called this Selectboard meeting to order at 6:00pm in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record. There were three people in attendance.

PUBLIC BUSINESS: Dale Woodward, Chairman of the Cemetery Committee requests the use of Cemetery Trust funds for markers.  While there is probably not enough money in interest to stabilize the tombs, he would like to extend the water line in the New Cemetery Section A to spigots in Section C and Section E.  There is no RSA that requires 3 bids, but Mr. Dalessio recommends getting a couple of estimates. Mr. Woodward will return once he has those estimates and the Board will confirm that the appropriate amount is in the Trust funds to cover the expense.

Accounts Payable

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $14,018.63 for checks dated September 25, 2015. Mr. Dalessio seconded, and the motion passed with all in favor.

Payroll

Mrs. Pschirrer moved that the Payroll Register in the Amount of $21,949.72 for payments dated 9/25/15 be approved as submitted. Mr. Dalessio seconded, and the motion passed with all in favor.

Mrs. Pschirrer moved that the Payroll Tax Electronic Funds Transfer 15-39 for W/E 9/19/15 in the amount of $5,082.00 be approved as submitted.  Mr. Dalessio seconded, and the motion passed with all in favor.

Selectboard Meeting Minutes

Mrs. Pschirrer moved that the Selectboard Minutes of September 17, 2015 be approved as presented. Mr. Dalessio seconded, and the motion passed with all in favor. Mrs. Pschirrer moved that the Staff Meeting minutes of September 17, 2015 be approved as presented. Mr. Dalessio seconded, and the motion passed with all in favor.  Mrs. Pschirrer moved that the Non-Public Selectboard minutes of September 17, 2015 be approved as presented and that they be sealed. Mr. Dalessio seconded, and the motion passed with all in favor

Old Business

1. A letter to Mr. Lafayette regarding Notice to cease dumping has been drafted. Pschirrer moved to send this letter to Richard Lafayette re: illegal dumping. Mr. Dalessio seconded, and the motion passed with all in favor.
2. Town Ordinance, procedure and policy manual- Mrs. Pschirrer has been working on the Snow Removal and Ice Control policy. She recommends removing the wording that itemizes specific routes and naming which driver is on which truck which it does now.  These will be left to the discretion of the Road Agent. A policy on Parking during bad weather should be removed from the Snow Removal policy.  This may need to be a separate policy or even an ordinance requiring Town Vote. The Police Department may already have a Parking policy and Mr. Dalessio will check with them to be sure.
3. Pschirrer moved to approve a letter to Mr. David Zhang of JR Development, LLC. which speaks to the noise factor behind Shaw’s which is unacceptable to the neighborhood when they start work at 3am. Mr. Dalessio seconded, and the motion passed with all in favor.
4. Vacation Rollover requests:
   1. Paul Clark would like to rollover 1 week from anniversary date of October to the summer of 2016
   2. Janet Clough would like to roll 1 week from her 9/9/15 anniversary date to be used before the end of the calendar year
   3. Justin Sanctuary will use one of two rolled weeks before the end of the year and the other in the Spring
   4. Mike Symonds would like to roll 1 week from his 9/6/15 anniversary date to be used before January 1st
   5. Dalessio moved to approve the request for rollovers of vacations. Mrs. Pschirrer seconded, and the motion passed with all in favor.
5. Primex Insurance application is under review by the Selectboard
6. Hubbard Farms Barbeque Pit and Right of Way: Mr. Dalessio spoke to Hubbard Farms and confirmed that the Town will accept the gift of the Barbeque Pit. The Town will pay for the work to create a permanent Right of Way to the Pool. Hubbard Farms will get back to the Board as they progress through the sale of the property, which they expect to have ready for sale the first quarter of next year.

Committee Reports

The Selectboard acknowledges receipt of the minutes of the Zoning Board dated 9/16/15 and the Planning Board’s September 22^nd Workshop. Also received are the Cemetery Trustees minutes.  They have submitted their 2016 budget with a $200 increase which has been forwarded to Rich.

Building Permit

Mrs. Pschirrer moved to approve Building Permit 2015-40 Map & Lot 011-038, 4 Eaton Road; the Beams wish to construct a one story 14×22’ kitchen addition on the same location as their current deck. Mr. Dalessio seconded, and the motion passed with all in favor.

New Business

1. SWRPC is asking for commitments to purchase the Planning & Land Use Manuals for $10 each. This request has been forwarded to all Boards & Commissions.
2. Ocean State Job Lot asks for permission to stay open from 9am on Thursday Nov 26 through 11pm Friday Nov 27 as they have done in previous years. Mr. Dalessio moved to approve this request. Pschirrer seconded, and the motion passed with all in favor.

Myra Mansouri, ZBA Chair provided updates on several matters:

1. The variance granted to the Art Gallery for signs that were going to be less than 100 feet apart stated that the sign must be 34’ from the center of the road and 12’ from the Unitarian property line. Therefore the current placement of signs is not in accordance with the variance. Dalessio will draft a letter reminding Ms. Reeves of the conditions as indicated by the Zoning Board of Adjustments.
2. Dalessio spoke with Ms. Reeves about the closeness of the statue to the sidewalk. She assured him that it would be gone before winter.  It is her intention that there be a revolving display of sculptures but she would be sure that they were in a safe spot.
3. Regarding junkyards, Ms. Mansouri spoke to Lisa Murphy of SWRPC about potential changes to the Town Junkyard Ordinance (pg 6, Section G, #1, 2, & 3). Also, Attorney Buckley of the NH Municipal Association confirmed that what they have takes precedence and is applicable. The ZBA will work on a warrant for the Town Meeting updating this ordinance. This will be added to the Agenda going forward to keep up with the changes.
4. Mansouri was not pleased with the Planning Board Workshop minutes as presented. She was encouraged to write a letter expressing her opinion.

NON-PUBLIC SELECTBOARD SESSION:

Mr. Dalessio moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (b) Personnel at 6:38pm.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved.

The regular Selectboard meeting resumed at 6:42 PM.

Recess Selectboard Meeting: Mr. Dalessio moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Mrs. Pschirrer seconded, and the motion passed with all in favor at 6:42 PM.

The Regular Selectboard meeting resumed at 7:48PM.

Mr. Dalessio moved to adjourn this meeting.  Mr. Aldrich seconded, and the motion passed with all in favor at 7:50PM.

Respectfully submitted,

Elaine Heleen, Acting Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

September 17, 2015

 

Selectboard Present: Steve Dalessio(Chair), Whitney Aldrich, Peggy Pschirrer

CALL TO ORDER: Mr. Dalessio called this Selectboard meeting to order at 6:22pm in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.

NON-PUBLIC SELECTBOARD SESSION:

Mr. Dalessio moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved.

The regular Selectboard meeting resumed at 6:40 PM. There were two people in attendance.

Myra Mansouri, ZBA Chair, brings several issues to the Selectboard’s attention.

1. Several complaints of Richard Lafayette of County Road/Graves Road dumping washers, dryers, and other machinery on land across from his home lot. A letter will go from the Selectboard to Mr. Lafayette notifying him of the violations of the Junkyard Zoning Ordinance, Article 4 G.
2. The Unitarian Church Board complained of a statue put on their property by the Art Gallery even though the Board has told Ms. Reeves that they did not want the statue installed. They went to the Zoning Board hoping that there would be some type of ordinance that could force her to remove it.  Neither the Zoning Board nor the Town has any such ordinance that would apply. It is the Board’s opinion that this is a civil matter between the Art Gallery and the Unitarian Church.  Another statue in front of the Art Gallery may be too close to the sidewalk.  Dalessio will check to see if there is proper clearance in order to avoid damage by sidewalk snow clearing machines. The Art Gallery had come to the ZBA for a variance for signs that were going to be less than 100 feet apart. When the signs went up, one was only 3 feet from the property line with the Unitarian Church instead of the proper 10 foot setback. The Selectboard will send a letter to Ms. Reeves and Mr. Carruthers (property owner) to either move the sign or return to Zoning Board for another variance.

Accounts Payable

Mrs. Pschirrer moved that the Accounts Payable check register and manifest in the amount of $560,859.31 for checks dated September 18, 2015. Mr. Aldrich seconded, and the motion passed with all in favor. This includes a check to Fall Mountain Regional School District for $488,319.18.

Payroll

Mrs. Pschirrer moved that the Payroll Register in the Amount of $21,910.67 for payments dated 9/18/15 be approved as submitted. Mr. Aldrich seconded, and the motion passed with all in favor.

Mrs. Pschirrer moved that the Payroll Tax Electronic Funds Transfer 15-38 for W/E 9/12/15 in the amount of $4,966.86 be approved as submitted.  Mr. Aldrich seconded, and the motion passed with all in favor.

Selectboard Meeting Minutes

Mrs. Pschirrer moved that the Selectboard Minutes of September 10, 2015 be approved as submitted. Mr. Aldrich seconded, and the motion passed with all in favor.

Committee Reports

The Selectboard acknowledges receipt of the minutes of the Planning Board and Hooper Institute, both dated September 8, 2015; and the North Walpole Village Commissioners report of September 15, 2015. A note on the NW Village minutes questions a missing guardrail on Main Street.  This has already been discussed with the Highway Department.

Building Permit

1. Pschirrer moved to approve Building Permit 2015-38 Map & Lot 016-005-MH01, 1 Hogan Lane for upgrading an existing trailer site, demolishing an old one and putting a new concrete slab in. Mr. Aldrich seconded, and the motion passed with all in favor.
2. Pschirrer moved to approve Building Permit 2015-38 Map & Lot 001-003-001, 19 Industrial Park Drive for Old Dominion Trucking to expand their building. They went to the Planning Board and the Site Plan was approved with conditions on September 8, 2015. Mr. Aldrich seconded, and the motion passed with all in favor.

Old Business

1. Hubbard Farms Barbeque Pit and Right of Way: Mr. Dalessio still has not been able to contact Mrs. Diane Miller. He will continue to attempt to contact her especially in regards to the Right of Way.
2. Town Ordinance, procedure and policy manual – Nothing new to report
3. Primex Insurance application should be ready for the Selectboard next Thursday.
4. NH Retirement System Auditors emailed Janet and she is answering their questions.
5. The Kitchen Committee met and will replace the stoves with a Garland which will be gas with 2 ovens, the fire suppression system that is needed and a hood over it. It will be installed by Melanson. A dishwasher is being donated and will be checked out by Houghton’s before installation. A new refrigerator is still in debate and depends on how much it impacts the cabinets. It is expected that the work will be complete by the end of the year.

New Business

1. Pschirrer moved to accept a Return of Ownership of Cemetery Lot 224 in Section C of the Walpole Cemetery and reimburse the original purchase price of $175 to be divided between the Cemetery Trust Fund and the Town of Walpole. Mr. Aldrich seconded, and the motion passed with all in favor.
2. Aldrich moved to approve the Draft copy of the 2014 Financial Audit. Mrs. Pschirrer seconded, and the motion passed with all in favor.
3. Personnel Requests: Paul Clark request to rollover one week of vacation time to 2016. Mr. Dalessio would like to hold this request until it is known when the rolled week will be used.
4. A letter of complaint was received from Jeffrey & Cathy White that power equipment was being used at North Meadow Plaza at 3:15 am. The Selectboard will send a letter to the owner of the parking lot reminding them of the rules regarding hours of maintenance. The State noise ordinance does not have a time limit but Walpole Police Department tends to use midnight as a limit.
5. A Right to Know workshop will be held in Chesterfield on December 3^rd at 7 pm. Dalessio recommends that Mrs. Clough attend and others as needed.

Recess Selectboard Meeting: Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Mrs. Pschirrer seconded, and the motion passed with all in favor at 7:30pm.

The Regular Selectboard meeting resumed at 7:45PM.

Mrs. Pschirrer will be out of town from September 25 – 30 but will be back for the October 1^st meeting.

Mrs. Pschirrer moved to adjourn this meeting.  Mr. Aldrich seconded, and the motion passed with all in favor at 7:46PM.

Respectfully submitted,

Elaine Heleen, Acting Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

September 10, 2015

 

Selectboard Present: Steve Dalessio (Chair), Whitney Aldrich, Peggy Pschirrer

CALL TO ORDER: Mr. Dalessio called this Selectboard meeting to order at 6:00pm in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record. There were two people in attendance.

Accounts Payable

Mrs. Pschirrer moved that the Accounts Payable check register and manifest in the amount of $20,956.36 for checks dated September 11, 2015. Mr. Aldrich seconded, and the motion passed with all in favor. Mrs. Pschirrer requests that the check to the Auditors be held until the final report is received.

Payroll

Mrs. Pschirrer moved that the Payroll Register in the Amount of $20,696.93 for payments dated 9/11/15 be approved as submitted. Mr. Aldrich seconded, and the motion passed with all in favor.

Mrs. Pschirrer moved that the Payroll Tax Electronic Funds Transfer 15-37 for W/E 9/5/15 in the amount of $4,755.75 be approved as submitted.  Mr. Aldrich seconded, and the motion passed with all in favor.

Selectboard Meeting Minutes

Mrs. Pschirrer moved that the Selectboard Minutes of September 3, 2015 be approved as submitted. Mr. Aldrich seconded, and the motion passed with all in favor.

Mrs. Pschirrer moved that the Selectboard Non-Public Minutes of September 3, 2015 be approved as submitted and remain sealed. Mr. Aldrich seconded, and the motion passed with all in favor.

Committee Reports

The Selectboard acknowledges receipt of the North Walpole Village Commissioners report of September 8, 2015. The NH DOT 10yr Plan meeting will be held in Charlestown in September.

Intent to Excavate

Mrs. Pschirrer moved to approve the Notice of Intent to Excavate Permit #15-461-07 for Avenru Development from 504 Main Street, Map & Lot 012-013-004.  Mr. Aldrich seconded, and the motion passed with all in favor.

Old Business

1. Hubbard Farms Barbeque Pit and Right of Way: Mr. Dalessio still has not been able to contact Mrs. Diane Miller. He will continue to attempt to contact her.
2. Town Ordinance, procedure and policy manual
   1. Pschirrer moved that the Board rescind the following policies: the Cash Receipts policy, the Payroll policy dated 1996, the Accounts Payable policy dated 4/8/04, the Notice to Dog Owners, and the Purchasing and Procedures policy dated 10/4/01. These are to be rewritten into clear and comprehensive policies. Mr. Aldrich seconded, and the motion passed with all in favor.
   2. Pschirrer moved to accept the policies that have been rewritten: False Alarm Policy, Memorial Acknowledgement, Snow Removal and Ice Control Policy, Solid Waste Fee Schedule, and Emergency Roads or Lanes Policy. Mr. Aldrich seconded, and the motion passed with all in favor.
3. Primex Insurance application is almost ready for submission for quote. Department heads are compiling an inventory of vehicles.6+sss
4. NH Retirement System Audit went back 3 years and found very few issues or questions. The Auditors will be emailing some questions and the Board will respond.
5. NH DOT will be meeting on 9/17 with J. Terrell, M. Houghton, M. Paquette, and some engineers to discuss the washed out bridge on March Hill Road.
6. The Kitchen Committee will be meeting Sept. 17^th at 10:30am

New Business

1. A check was received from Ruggerio to pay the fine for not filing a Building Permit.
2. A compressor for the dry system for the sprinkler has failed. Houghton will be installing a new one and the cost will be around $1,500.
3. Mike Symonds was offered the position of Interim Road Agent until a replacement for retiring Road Agent J. Terrell is hired. It is hoped that Mr. Symonds will apply for the permanent position.

Recess Selectboard Meeting: Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Mrs. Pschirrer seconded, and the motion passed with all in favor at 6:39PM.

The Regular Selectboard meeting resumed at 7:01PM.

Mrs. Pschirrer met with the members of the Highway Department. With Mr. Terrell’s upcoming retirement, they voiced concerns about the changes. More training will be needed.  All employees have at least CDL-B licenses but only one has a CDL-A.  Mrs. Pschirrer will continue to meet with them as needed.

Mrs. Pschirrer moved to adjourn this meeting.  Mr. Aldrich seconded, and the motion passed with all in favor at 7:20PM.

Respectfully submitted,

Elaine Heleen, Acting Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

SEPTEMBER 3, 2015

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich; Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people in attendance.

NON-PUBLIC SELECTBOARD SESSION:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel, (b) Hiring and (c) Reputations.  Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved.

The regular Selectboard meeting resumed at 6:54 PM.

Mrs. Pschirrer moved to seal the Minutes of the Non-Public Selectboard Session of September 3, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $48,270.25 for checks dated September 4, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending August 29, 2015, in the amount of $21,152.78 for checks dated September 4, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,588.46 for the week ending August 29, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – August 27, 2015:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of August 27, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – August 27, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard Session of August 27, 2015, as submitted.  These minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Cold River Local Advisory Committee – July 23, 2015; and
• North Walpole Village District Board of Commissioners – September 1, 2015.

BUILDING / DEMOLITION PERMITS:

BUILDING:

TETU, 15 Prospect Hill, Map & Lot #019-050-000:  Mrs. Pschirrer moved to grant Building Permit No. 2015-36 for Bradley Tetu and Hilary Tetu to “Construct a shed dormer on existing home”.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

DEMOLITION and BUILDING:

GOLEC, 151 Alstead Center Road, Map & Lot #015-019-000:  Mrs. Pschirrer moved to grant Building Permit No. 2015-37 for Katherine A. Golec to “Remove a 20’ x 8’ enclosed porch and replace with a 30’ x 8’ enclosed porch”.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

WARRANTS:

LAND USE CHANGE TAX CORRECTION & A-5 LAND USE CHANGE TAX FORM:  Kingsbury, 152 Kingsbury Road, Map & Lot #008-119-000:

Mrs. Pschirrer moved to rescind the motion made during the August 27, 2015 meeting, on page 4, to “send the Tax Collector’s Land Use Change Tax to Sandra J. Smith, Collector of Taxes for Walpole, NH in said county for Map #008, Lot #119-000, 152 Kingsbury Road.”  This was for acreage removed from Current Use.  An error was made in the amount.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve sending the Tax Collector’s Land Use Change Tax Warrant to Sandra J. Smith, Collector of Taxes for Walpole, NH in said county for Map #008, Lot #119-000, 152 Kingsbury Road for the amount of $654.00. This represents acreage removed from Current Use.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve and sign the A-5 Land Use Change Tax Form that needs to be submitted to the NH Department of Revenue Administration.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Oil / Propane Contract:  The Selectboard reviewed the Heating Oil and Propane 2015-2016 contracts received from five companies.  There was a consensus to continue with Allen Bros for heating oil and the Keene Gas Company for propane.

Hubbard Farms Barbeque Pit And Right Of Way: Mr. Dalessio has not heard back from Mrs. Diane Miller since his last conversation with her.  He talked with the Primex Insurance Company about the barbeque pit today and was advised that the pit area would have to be clearly identified by “No Trespassing” signs all around it and by using a chain or gate.  By doing this if somebody does go in without authorization they can be arrested.  They should obtain a separate liability insurance policy from everybody that uses it for at least $1,000,000.00.  This is consistent with Hubbard Farms as they require this policy naming them as a co-insurer.  About six people use it every year.  If the Town accepts this area Mrs. Pschirrer recommended that there be a policy that has to be signed by any person/group/organization that uses the pit.  There was a consensus to have Mr. Dalessio contact Mrs. Miller to advise that they are interested.  Hubbard Farms is still in the early stages of a sale for that property.

Town Ordinance, Procedure And Policy Manual:  This will be continued on the next meeting Agenda.

Primex Insurance Company:  Mr. Dalessio gave Mrs. Clough and Mr. Kreissle the new application that needs to be filled out for the Primex Insurance Company.  It should go to them before mid-October when they set the new premiums.  Primex will have an answer back to the Town before December so the premium can be included in the budget.  They are very big on preventative programs and training.

NEW BUSINESS:

Viewing of the Willard Home, 43 Westminster Street:  Mrs. Pschirrer and Mrs. Clough did a walk-thru of the property at the request of Mr. Willard.  In the front section of the home four rooms are clearly a museum with documents and the histories of the Bradley and Willard families.  Mr. Willard wants to create understanding on the value of the home and of the two monuments he has built in memory of Steven Row Bradley.  He is interested in opening up the property to the public.  Mrs. Clough emailed Mrs. Loren Martin at Avitar Associates regarding the possibility of a tax abatement as Mrs. Pschirrer told Mr. Willard that they would look into it.

Letter from NH DOT – Re: Transportation Projects 2017-2026:  The Selectboard received a letter from the Department of Transportation regarding transportation projects planned between 2017-2026 throughout the State of New Hampshire.  The nearest meetings will be held on Friday, September 18^th at Keene Parks and Recreation in Keene at 12:00 and at the Town Hall in Charlestown at 3:00 PM.  Mrs. Pschirrer will try to attend one of the meetings.  A copy will be mailed to Ms. Cheryl Mayberry as she is the Town’s representative on transportation issues.     

Primex Premium Holiday:  The Selectboard acknowledged receipt of a letter from Primex advising that their Board of Trustees approved a Premium Holiday distribution for the Unemployment Compensation Program, based on the financial results from 2014.  The Town of Walpole is eligible to receive a check in the amount of $14,611.63.  The Selectboard approved and signed the letter to Primex to accept this amount in payment of the Premium Holiday.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 7:25 PM.

The regular Selectboard meeting resumed at 7:40 PM.

OTHER BUSINESS:

Water Department:  Mr. Houghton asked the Selectboard to sign a revised Town of Walpole Water Department Cross-Connection Control Ordinance as the State found a minor error in the previous document.  The Selectboard re-signed the ordinance.

Drewsville Mansion: Mr. Dalessio had asked Mrs. Clough to look into the light that is on the auxiliary building at the Drewsville Mansion.  It comes on every night.  It is so bright that it can be seen at the Drewsville General Store at night.  Mrs. Clough will talk to someone or write a letter.

ADJOURNMENT: Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 7:46 PM.

Respectfully submitted,

Regina Borden, Recording Secretary