The Walpolean

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

JULY 7, 2016

Selectboard Present:  Steven Dalessio (Chair); Peggy Pschirrer; Joseph Aldrich

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.

ACCOUNTS PAYABLE:

Mr. Aldrich moved to accept the Accounts Payable check register in the amount of $16,310.95 for checks dated July 8, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

PAYROLL:

Mr. Aldrich moved to accept the Payroll voucher for the week ending July 2, 2016, in the amount of $27,914.97 for checks dated July 8, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mr. Aldrich moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,806.48 for the week ending July 2, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – June 30, 2016: Mrs. Pschirrer moved to accept the Minutes of the Selectboard meeting of June 30, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – June 30, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session of June 30, 2016, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

OLD BUSINESS:

North Street Visit: Mrs. Pschirrer made the following report on the Selectboard visit to North Street:

“Town of Walpole

Select Board

Notes, July 6, 2016

Present:  Steve Dalessio, Chair, Joe Aldrich, Peggy Pschirrer, Mike Rau, Road Agent, and Roland Caskins, resident of 14 Colonial Drive, Walpole.

The Select Board along with Mike Rau, Road Agent, viewed the property of Roland Caskins, 14 Colonial Drive, Walpole to assess water issues on the property.

The group made the following observations: washout of driveway, evidence that water from the hillside is pushing inward the house foundation which is concrete block and some natural trenching made by water flow from up and behind the house location.

The group discussed the following options: removing soil from the sloping hillside above what appears to be a water induced natural small trench, adding large, almost boulder size rock in several layers, digging a ditch lined with rock which would direct water down a ditch alongside the driveway.

At the end of the driveway the culvert already there would be increased in size at the end of the driveway and water would be directed toward a larger gulley across Colonial Drive.

Road Agent was to develop estimates for materials and the time needed to do each of the two options under discussion.

The Question remains: may we work on private property; is there a safety issue involved.

Peggy Pschirrer”

Relative to the rotted tree near the Johnson property, Mr. Dalessio noted that it is in the Town’s right-of-way but it is not leaning toward the road.  It is a small tree.  The Select Board is waiting for Mr. Rau to get some numbers to remove it and then they will address this tree issue.

Pleasant Street Signage and Striping:  Mr. and Mrs. Neary were unable to attend this meeting.  Mr. Dalessio will draft a letter to finalize the Pleasant Street Signage and Striping.  He recommended they purchase a sign that states “Shared” to be posted at the end of the roadway.

Draft Thank You Letters for Summer Rec Sponsors:  Mrs. Pschirrer moved to approve the Thank You letter to Mr. John Watson for his efforts in clearing the pool water.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Downing will contact Mr. Cassarino for names and addresses for the other Summer Rec sponsors.

South Entrance Handicap Access Railing Repair:  The Selectboard is waiting for recommendations from Mr. John Davis of Diversified Precast.

Town Hall Kitchen Dishwasher Update:  Mr. Mark Houghton would like to delay installing the kitchen dishwasher until after the summer due to his work schedule.  Mr. Dalessio just wants it installed before the end of this year.  Mrs. Pschirrer reported that the microwaves will be in the Town Hall next week.

Gazebo Repairs:  Mrs. Downing is waiting for estimates from two people she had contacted.

Boston Post Cane:  An email was sent to Mr. Ray Boas to ask that he put an ad in the Clarion for the oldest Walpole resident. However, he has not yet responded.

Employee Policy Handbook Update:  Mrs. Pschirrer continues to work on this handbook update.

Town of Walpole DOT Drug Testing Policy: Mrs. Pschirrer continues to work on the Drug Testing Policy.

Town Directory Tri-fold:  Mrs. Downing had a rough draft of a Tri-fold Town Directory for the Selectboard to review and provide feedback.  This is a work in-progress.  Mrs. Pschirrer suggested the organizations be listed with a contact.  Put some color in it.  Mrs. Downing will continue to work on it and bring it back for another review.

Draft Pre-Deposit Procedure for Town Pool Monies:  Mrs. Downing presented a draft for a procedure to handle the Town Pool monies.  Mr. Goins makes the deposits.  Mr. Dalessio suggested that at the top of the form it should state that the person working with it should have knowledge of Microsoft Excel.       

Revised Town Hall Rental Information and Rental Agreement: Mrs. Downing and Mrs. Edkins have been working on revising the Town Hall rental information and Rental Agreement.  The deposit was changed from $50 to $200.  Mr. Dalessio recommended that when it is finalized it needs to be sent to Primex for a review as they want an Event/Rental Policy for every renter.  Primex will have an issue with alcoholic beverages in the Town Hall.  Their focus is prevention.  Anytime a renter enters into a Rental Agreement Primex wants to see that agreement in advance of the rental.  Renters can go on the Primex web-site to print out information on their Event/Rental Policy as they will need their own insurance.  Mrs. Pschirrer mentioned her changes to the Gazebo/Band Stand.  Some language was added under alterations; if this is not adhered to, the renter will lose their deposit.  Mr. Dalessio said groups that are recognized as Town organizations will be listed on the Town insurance policy.  There should be an approved list of non-profits in Town who can use the Town Hall at no charge but everybody else should pay.

NEW BUSINESS:

Paul Beliveau Eagle Scout Letter:  Mrs. Pschirrer moved to approve the letter of congratulations to Paul Beliveau for reaching his accomplishment of Eagle Scout.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PLT Workers’ Compensation Open Loss Run Report:  The Selectboard reviewed the PLT Workers’ Compensation Open Loss Run Report.

Walpole Grange Leadership Academy:  Mr. Dalessio advised that there is a National Contest to create a new promotion.  Mr. Leo Watson volunteered to put that together.  Last night he video-taped some of the Leadership meeting.

NON-PUBLIC SELECTBOARD SESSION:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (e) Pending Claims or Litigation.  Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:26 PM.

The regular meeting resumed at 7:41 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of July 7, 2016, will be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mrs. Pschirrer moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:57 PM.

OTHER BUSINESS:

Clarion:  Mr. Dalessio mentioned that the Town is beginning to consume a lot of space in the Clarion.  Mr. Boas had been giving us free space but it is costing him money for an extra page so it is time to start paying.  Mr. Dalessio asked Mrs. Downing to meet with Mr. Boas to see how he wants to handle it.

Contracts and Leases:  Mrs. Pschirrer recommended that they start making a list of contracts and leases so they can anticipate what will be coming up in the future.

Traffic Patterns:  Mrs. Pschirrer would also like them to think about traffic patterns.  The Selectboard will be hearing from the Mascoma Bank as they start to change things.  Westminster Street is often blocked by big delivery trucks.  Mr. Dalessio will ask Police Chief Paquette to have an officer check the area during the day; it is a safety issue.  Chief Paquette will be asked to make a recommendation.

ADJOURNMENT:

Mrs. Pschirrer moved to adjourn this meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 8:08 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

The Selectboard Meeting for Thursday, July 28th is moving to Wednesday, July 27th. The change is due to a meeting conflict for the Selectboard Chair. The meeting time is 6:30 pm. Selectboard Meetings occur in the Selectboard Office of the Town Hall.

*All are welcome to attend*

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

JULY 14, 2016

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; Joseph Aldrich

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people in attendance.

PUBLIC BUSINESS:

Pleasant Street Signage and Striping:  Mr. Jack Neary and Mrs. Neary were present.  Mr. Neary acknowledged receipt of the letter but they were unable to attend the last couple of Selectboard meetings.  He hoped it was not too late to propose the following: 1) That the lines would not look good on the street therefore they thought maybe a sign would be a better solution.  He displayed a picture of the proposed sign “Slow – Pedestrian Traffic” and will donate the sign to the Town.  Mr. Dalessio noted that they would consider this sign if the other sign for “Shared Space” was not already ordered.  When people see signs for “Shared Space” they are much more cautious.  Mr. Aldrich pointed out that even if they had ordered the sign they could put up both; Mr. Dalessio and Mrs. Pschirrer agreed.  2) Mr. and Mrs. Neary are not in favor of the white painted lines on the north and south sides of Pleasant Street ; he thinks the street would look better with no lines at all.  Mrs. Pschirrer said it defines the edge of the road.  They planned on doing it to avoid having vehicles parked on the grass.  Mr. Dalessio will talk to Mr. Rau and others about the white lines.  The actual placement of the “No Parking” signs will be left up to Mr. Rau. Mr. Neary summarized that they hope things work out on Pleasant Street.

ACCOUNTS PAYABLE:

Mr. Aldrich moved to accept the Accounts Payable check register in the amount of $756,419.57 for checks dated July 15, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

The above amount includes the monthly payment in the amount of $513,448.73 to the Fall Mountain Regional School District.

Mr. Dalessio reported that Mr. Kreissle will establish the policy and guidelines for use of the credit cards.  These were intended for the Departments Heads to use on week-ends for needed supplies and small supplies purchased at local vendors so they would not have to use their own credit cards.

PAYROLL:

Mr. Aldrich moved to accept the Payroll voucher for the week ending July 9, 2016, in the amount of $23,861.40 for checks dated July 15, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mr. Aldrich moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA in the amount of $4,984.21 for the week ending July 9, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – July 7, 2016:  Mrs. Pschirrer moved to accept the Minutes of the regular Selectboard meeting of July 7, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the minutes were approved. 

NON-PUBLIC SELECTBOARD SESSION – July 7, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session of July 7, 2016, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Walpole Conservation Commission – June 6, 2016;
• Walpole Planning Board – July 12, 2016. (There will be no monthly Workshop in July.)

BUILDING PERMITS:

MacCLAREN and SINK, Map & Lot #019-045-000:  Mr. Aldrich moved to approve and sign Building Permit No. 2016-27 for Jon A. MacClaren and Chris B. Sink to “Construct a 36’ x 24’, 1 story, 3-car garage” at 16 Union Street.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

DeSIMONE, Map & Lot #012-027-000:  Mr. Aldrich moved to approve and sign Building Permit No. 2016-28 for Lois B. DeSimone to “Construct a 31’ x 8’ roof over a concrete patio” at 258 Upper Walpole Road.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

TIMBER TAX WARRANTS and YIELD TAXES ASSESSED:

McGUIRK, Map & Lot #005-026-000:  Mrs. Pschirrer moved to approve the Certification of Yield Taxes Assessed for the Tax Year April 1, 2015 to March 31, 2016, in the amount of $687.48, Operation #15-461-09-T, for Paul McGuirk.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

GALLOWAY LeCLERC, Map & Lot #002-012-000:  Mrs. Pschirrer moved to approve the Certification of Yield Taxes Assessed for the Tax Year April 1, 2015 to March 31, 2016, in the amount of $42.00, Operation #15-461-10-T, for Jan Galloway LeClerc.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NEAL, Map & Lot #008-053-000:  Mrs. Pschirrer moved to approve the Certification of Yield Taxes Assessed for the Tax Year April 1, 2015 to March 31, 2016, in the amount of $375.69, Operation #15-461-16-T, for Christine Gage Neal.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

WOOD, Map & Lot #011-031-000:  Mrs. Pschirrer moved to approve the Certification of Yield Taxes Assessed for the Tax Year April 1,2015 to March 31, 2016, in the amount of $82.06, Operation #15-461-17-T, for Ricky Wood.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

TIMBER TAX WARRANT:

Mrs. Pschirrer moved to approve the Original Warrant, Timber Tax Levy for the Tax Year April 1, 2015 to March 31, 2016, in the amount of $1,187.23.  This is sent to Sandra J. Smith, Collector of Taxes for the Town of Walpole.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Thank You Letters for Summer Rec Basketball Sponsors: 

Mrs. Pschirrer moved to approve and sign the Thank You letter to Mr. Richard Senerchia, Athens Pizza, for his support of the Recreation Department’s summer basketball program.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve and sign the Thank You letter to Ms. Kristyn Wallace, Applied Bolting, for their support of the Recreation Department’s summer basketball program.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve and sign the Thank You letter to Mr. George Tsitsonis, Diamond Pizza, for his support of the Recreation Department’s summer basketball program.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve and sign the Thank You letter to Ms. Sarah McClellan, Chroma Technology Corp., for their support of the Recreation Department’s summer basketball program.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Town Directory Tri-fold: The Selectboard reviewed the draft copy of the Town Directory Tri-fold.  Mrs. Downing would like to take them to the next Staff Meeting for the Department Heads to look over.  This is a work-in-progress.

PUBLIC BUSINESS (Continued):

Mr. Jessie Delarosa:  Mr. Delarosa had been reading the news reports about the Vilas Bridge and came to the meeting to hear about the status of the Vilas Bridge from this side of the river.  He felt some people do not understand the situation to-date.  Mr. Dalessio advised that the Town of Walpole has been operating without a formal agreement with the Village of Bellow Falls and their Wastewater Treatment Facility for about ten years.  A new agreement is ready to sign. However, the Village of Bellows Falls would like to couple the signing of this agreement in exchange for Walpole taking a more active role in the repair of the Vilas Bridge.  The Walpole Selectboard stated that they were not going to get into the repair, maintenance or ownership of the bridge as it is a matter for the State of New Hampshire and State of Vermont to address.  It is not a municipality issue to resolve. To-date the only thing the Walpole Selectboard has done is to authorize their Water/Wastewater Department to begin preliminary engineering to move the wastewater line off the Vilas Bridge to connect to Green Street in North Walpole and then go over the Arch Bridge.  That infrastructure is already there but needs to be up-graded.  Walpole has been assured by both the Vermont and New Hampshire DES that the Village of Bellows Falls cannot shut off the waste line.  Mr. Dalessio said the opening or closing of the bridge stands as a political matter.  The Walpole Selectboard made a decision to stay out of this and to pursue moving the line away from the bridge.  It is the prudent thing to do.  We will get the studies done and figure how much the cost will be.  Walpole has been assured by people of knowledge that there is no immediate danger.  We pay our bills on time even with no agreement.  Walpole is 27% of the Bellows Falls revenue for the Wastewater Treatment Plant. The Walpole Selectboard has talked to their Representatives who have taken this to the State level but they have not gotten the support/funding for the Vilas Bridge.  The State feels this area has two bridges open for crossing the river; a third bridge is not needed.  The Westminster Bridge is scheduled to be repaired this year.  Mr. Dalessio reported that Mr. Mark Houghton and Mr. Joe DiBernardo will meet next week to start the survey work to move the wastewater line.

Town Hall Kitchen’s New Microwave Ovens: Mrs. Downing reported that the microwaves are arriving tomorrow.

Boston Post Cane Article:  Mr. Dalessio reviewed the ad.  The deadline for feedback will be July 31^st.  A display case for the cane will be purchased; it will be presented to the recipient but kept in the Town Hall.

Revised Town Hall Rental Information and Rental Agreement: Mrs. Pschirrer moved ahead with proposed pricing for rental agreements in the Town Hall.  A number of issues have been raised.  There will be no difference in rates for the seasons; fuel costs were included year-round.  Mr. Dalessio recommended making the wedding package include the Town Hall, Gazebo and Common.  Non-residential rates will be higher.  There was a discussion about Non-Profit organizations.  Mrs. Pschirrer was making a list of these organizations.  The Selectboard will review the list and look at the criteria for Walpole based groups.  There will be no deposit for several groups unless they use the kitchen.  There will be a surcharge for use of the kitchen to help repay some of the renovation money that was put into the kitchen.  Mr. Dalessio advised that when this document is finalized it needs to be sent to Primex for their review.

Clarion Advertising:  Mr. Dalessio spoke to Mr. Boas about the Clarion advertising.  Sarah will contact Mr. Boas upon his return.

North Street:  Mr. Dalessio mentioned that if they have a group of trees that need to be taken down in one day they will include the tree on North Road but they will not spend $900 for one tree at this time.

Leases and Contracts:  The Department Heads will be asked if they have leases and/or contracts.  Mr. Dalessio will bring this up at the next Staff Meeting.

Gazebo Repairs:  Mrs. Downing is still working on getting quotes; this is a small job therefore difficult to get quotes.  Keene Commerial Construction is going to submit a bid.

South Entrance Handicap Access Railing Repair:  Keene Commercial Construction will submit a bid to do the job.

Employee Policy Handbook Update: Mrs. Pschirrer has a draft of the Employee Policy Handbook. She will e-mail it to Mr. Dalessio and Mr. Aldrich after her meeting with the Personnel Committee on Tuesday.  Mr. Dalessio would like to run it by a labor attorney and Primex.

Town of Walpole DOT Drug Testing Policy:  Mrs. Pschirrer started to work on this Drug Testing Policy.  It has to be compatible with the Employee Policy Handbook.

Draft Pre-Deposit Procedure for Town Pool Monies:  Mrs. Downing will have the draft of the new procedure ready for the next meeting.

NEW BUSINESS:

Cemetery Deed, Lot #525 for Wesley J. Davey:  Mr. Aldrich moved to sign the Cemetery Deed for Lot #525 for Wesley J. Davey.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Cemetery Deed, Lot #540 for Jason S. Fitz:  Mr. Aldrich moved to sign the Cemetery Deed for Lot #540 for Jason S. Fitz.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Cemetery Deed, Lot #413 for Sally Kenyon Stevens: Mr. Aldrich moved to sign the Cemetery Deed for Lot #413 for Sally Kenyon Stevens.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mr. Dalessio recommended they follow-up with Mr. Kreissle to be sure the money from the sale of these Cemetery Deeds goes into the Cemetery Trust as well as most recent deeds. 

Citizen Complaint #2016-19 from Bill Baldasaro – Re: Brush Trimming:  A copy of this Citizen Complaint was forwarded to Mr. Rau.  It is for brush trimming on North Main Street in North Walpole.

Citizen Complaint #2016-20 from Doris Goguen – Re: Brush Trimming:  A copy of this Citizen Complaint was forwarded to Mr. Rau.  It is for brush trimming where High Street meets School Street and at the top of Old North Main Street.

Drewsville Common:  Mr. Dalessio wants to bring the garbage on the Drewsville Common to Mr. Rau’s attention.  It should be done on a regular basis.  If liners were put in the barrels there is someone who volunteered to take it to the Recycling Center.

NON-PUBLIC SELECTBOARD SESSION:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (e) Pending Claims or Litigation.  Mr. Aldrich seconded the motion and, on a roll call cote with all in favor, the motion was approved at 7:50 PM.

The regular Selectboard meeting resumed at 8:09 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard session of July 14, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mr. Dalessio moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 8:17 PM.

ADJOURNMENT:

Mr. Dalessio moved to adjourn this Selectboard meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 8:18 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

JUNE 23, 2016

Selectboard Present:  Steven Dalessio (Chair); Peggy Pschirrer; Joseph Aldrich

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were six people in attendance.

PUBLIC BUSINESS:

MEETING WITH MYRA MANSOURI:  Mrs. Myra Mansouri (Chair), Mrs. Jan Galloway-LeClerc and Mr. Robert Anderson were present from the ZBA.  Mrs. Mansouri explained that when the ZBA met on Wednesday and Mr. Dalessio asked the question about what the next step was in the process; he said they may appeal for a rehearing in 30 days and then it goes to the Selectboard.  However Mr. Dalessio then contacted Mr. Tom Crouse to correct his statement that Mr. Crouse’s next step would be to go to Superior Court.  Mr. Anderson received the following legal opinion from the New Hampshire Municipal Association: “When an applicant is aggrieved by a decision of the ZBA denying a variance, the applicant first files a motion for rehearing under RSA 677:2.  If the ZBA does not grant the rehearing, or rehears the case and again denies the variance, then the applicant may appeal to the Superior Court under RSA 677:4.  This is also described in detail in the OEP ZBA handbook.”  Mr. Dalessio pointed out that Mr. Crouse would have to come to the Selectboard office within 30 days to file his motion for a rehearing in writing.  He suggested that the ZBA send Mr. Crouse an email to advise that at the meeting they were not sure about the next step and outline the correct process.

Mr. Dalessio recommended that they do not destroy the recordings of meetings as, on occasion, attorneys want a transcript of the minutes.  Minutes summarize the meeting; it is not a word-by-word document.  Mrs. Pschirrer stressed that it is essential that they preserve recordings of their meetings.  Mrs. Mansouri will contact Mrs. Marilou Blaine to advise that recordings need to be preserved.  Mr. Dalessio mentioned the Selectboard will look into a PA system as sometimes the discussion on the recordings is difficult to hear especially comments from the audience.

ACCOUNTS PAYABLE:

Mr. Aldrich moved to accept the Accounts Payable check register in the amount of $46,506.55 for checks dated June 24, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

PAYROLL:

Mr. Aldrich moved to accept the Payroll voucher for the week ending June 18, 2016, in the amount of $21,821.19 for checks dated June 24, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mr. Aldrich moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA in the amount of $4,751.61 for the week ending June 18, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

TOWN OF WALPOLE STAFF MEETING – June 16, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Town of Walpole Staff meeting of June 16, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.  

NON-PUBLIC SELECTBOARD SESSION – June 16, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session of June 16, 2016, as submitted.  These Minutes will not remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Walpole Planning Board – June 12, 2016;
• Hooper Institute Committee – June 14, 2016.

BUILDING PERMIT:

CAILA PALMER, 290 Valley Road, Map & Lot #013-007-000:  Mr. Aldrich moved to approve and sign Building Permit No. 2016-25 for Caila Palmer to “Construct a 104’l/6” x 28’ 10-1/4”, 1 Story Home” at 290 Valley Road, as submitted.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

PROPERTY TAX ABATEMENTS:

NH PUBLIC RADIO – Forms to Sign; Approved at April 27, 2016, Selectboard Meeting:  Mrs. Pschirrer moved to sign the Property Tax Abatements for the NH Public Radio that were previously approved during the April 27, 2016, meeting.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mr. Dalessio requested that Mrs. Downing research ownership of this tower.  Several documents identify different owners.  The Selectboard will then request a break-down of the companies transmitting from that tower for tax purposes.

OLD BUSINESS:

North Street Run-off Water Plan: Mrs. Pschirrer asked Mr. Rau to talk to them about a solution to do the ditching near the Caskin property, down North Street and that an estimate will be needed before proceeding.  Mr. Rau felt with the Highway Department doing the work and for the material it will cost approximately $3,500 to $5,000.  They will need a lot of seven-inch rock.  A culvert will be needed and the culvert across Colonial Road needs to be up-graded.  The engineer made a similar suggestion.  Mr. Rau proceeded to explain the water flow and diverting the water in that area to keep it channeled.  They will never solve all the drainage problems but try to avoid further damage.  Mr. Dalessio explained that if water from the Town road is damaging private property the Town can go in to make repairs with an agreement.  The other option is a Warrant Article to do the other side of North Road which would be much more expensive. Following their discussion there was a consensus of the Selectboard and Mr. Rau to contact Mr. Caskin to schedule a site walk of his property the week of July 4^th.

Mr. Dalessio got a call from Sergeant Justin Sanctuary who wanted to thank Mr. Rau for paving Russell Street and the impound area.  Mr. Rau advised that they had enough mix left over to also do Cray Road, Brady Street, Capron Street and Oak Street, finished Burt Street and the cut where the wash-out was in North Walpole.

Pleasant Street Signage and Striping Proposal:  Mrs. Pschirrer asked Mr. Rau about Pleasant Street and the striping project.  Mr. Rau replied that the water line project is complete.  The street will be paved and they will paint a white line on the north side of the street to show where the driving area is.  It will improve safety but will not be designated as a walking area.

Mr. Rau went to Colonial Drive to find a leaning tree; he found one but it would not endanger the road or traffic.  The Selectboard and Mr. Rau will look for the tree when they do the site walk in that area.

The Selectboard mentioned that the railing going into the Town Hall will be repaired soon by an independent contractor.  Mr. Rau reported that the Highway Department will do some trimming of bushes around the Town Hall.  They will not do any paving the week of July 4^th but will start again the week of July 11^th.

NON-PUBLIC SESSION:

Mrs. Pschirrer moved to enter into a Non-Public Session pursuant to RSA 91-A:3 II to discuss (a) Personnel.  Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:20 PM.

The regular Selectboard meeting resumed at 7:27 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Session of June 23, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Dog Licensing Report – June 23, 2016:  Mrs. Downing reported that the Town Clerk’s office did an initial mailing to everyone on the Unlicensed Dog List.  Some people paid for the dog license; some advised that they no longer have the dogs.  Mrs. Downing was asked to get a copy of that letter for the Selectboard’s information.  What is the deadline, the penalty and fee?  The Selectboard felt that Mrs. Smith should proceed to handle this as she has in the past.

Gazebo Repairs: Mrs. Downing reported that one quote was received but she will seek one more quote.

Written Response to Police Station Safety Audit:  Mr. Dalessio drafted the letter to respond to the Police Station Safety Audit.  He will have it ready for signatures next week.

New Hampshire RSA Books: Mrs. Downing advised that one set (31 volumes) of the RSA books is $676.00.  This includes updates.  The last set was purchased in 2006.  A CD is for only one user.

Mrs. Pschirrer moved to buy one set of the RSA books (31 volumes) for $676.00 that includes updates.  Seconded by Mr. Dalessio.  With Mrs. Pschirrer and Mr. Dalessio in favor, the motion was approved.  Mr. Aldrich was opposed as the RSAs are available on-line.

Employee Policy Handbook Update:  Mrs. Pschirrer and the committee continue to work on the Employee Policy Handbook Update.  Mr. Dalessio pointed out that nothing that goes on in that committee has been approved so they should not try to implement any of the revisions until the Selectboard has signed off in full or in part.  Mrs. Pschirrer noted that they have only implemented the 30 days probationary period instead of the one year probationary period.

Procedure Manual:  Copies of the Procedure Manual that Mrs. Clough created for Mrs. Downing were distributed to the Selectboard.

Town of Walpole non-DOT Testing Policy:  Mr. Dalessio read through the Non-DOT Testing Policy but it is confusing therefore the Selectboard will work on it over the next couple of months.  Mr. Dalessio would re-write it as the Town of Walpole Testing Policy rather than the Non-DOT Testing Policy.  The DOT and the Town should have one drug testing policy.  Mrs. Pschirrer will work on the re-write policy.  They should reference the DOT testing.

NEW BUSINESS:

ZBA, Oath of Office – Judy Trow: Mrs. Trow is filling the unexpired term of Mr. Ernie Vose on the ZBA until the next Town election on March 2017.  The Selectboard signed the appointment document for Mrs. Judy Trow.

ZBA, Oath of Appointment – Thomas Murray (Alternate):  Mr. Murray will be filling the unexpired term of Mrs. Trow as an alternate member on the ZBA from June 2016 to Town Meeting in March 2018.  The Selectboard signed the appointment document for Mr. Thomas Murray.

Thank You Letter from Southwestern Community Services:  The Selectboard acknowledged receipt of a Thank You letter from the Southwestern Community Services for the Town’s annual donation.

Invitation to Appreciation Mixer on July 13, 2016, Sponsored by Great Falls Regional Chamber of Commerce:  The Selectboard received an invitation to an Appreciation Mixer on July 13, 2016, from 5:30 to 7:00 PM at the Waypoint Center in Bellows Falls, VT.  This is sponsored by the Great Falls Regional Chamber of Commerce.

The Restaurant at Burdick’s Celebrations:  July 14 and September 30-October 1, 2016:  A letter was received from the Restaurant at Burdick’s to advise that they have celebrations that occur outside under a tent.  These celebrations often include outdoor music and other activities.  This year they are looking to host Bastille Day on July 14^th and their Oktoberfest event on September 30^th and October 1^st.  Their activities are always contained to the tent located in front of the Restaurant entrance at Main Street.  In recognition of those that live close by they are looking to start these events no earlier than 11:30 am and will end no later than 9:00 pm.  They are requesting approval in writing from the Selectman to be able to serve alcohol (beer and wine) outside under the tent.  Mr. Dalessio mentioned that these are their annual events.

Mrs. Pschirrer moved to permit the Restaurant at Burdick’s to hold their Bastille Day on July 14^th and their Oktoberfest event on September 30^th and October 1^st, 2016, and that food, beer and wine may be served outside under the tent.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

South Entrance Handicap Access Railing Repair: Mrs. Downing will call a railing contractor to look at the handicap access railing at the south entrance to the Town Hall and obtain an estimate.

Computer System:  Mr. Dalessio advised that battery back-ups for all the computers in the office and the Town Clerk’s office will be about $1,000.00.

Mrs. Pschirrer moved to approve purchasing the back-up batteries for all of the computers in the offices.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Fire Department:  Mr. Dalessio pointed out that a letter was received from the Fire Department on the Abenaki Springs building.  There are some issues and concerns with the building.  This letter will be attached to the Building Permit.

Personnel Forms:  Mrs. Pschirrer moved that the Selectboard accept and sign the Personnel forms for one police officer and for all the summer students that have been hired to work at the Hooper Institute and Town pool.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved. 

Salary Review Study:  Mr. Dalessio noted that at the beginning of the budget season they committed to do a salary review study.  He talked to two companies that will do it for us but they want copies of the job descriptions for all the departments.  He would not include the Directors at this time as they will be separate; they will start with the hourly employees.  Mrs. Pschirrer told the Directors that they need a job description for each employee because they will not be able to do Performance Reviews with one.  Mr. Dalessio said if they do not get this information in by the end of July the study will not be done this year.  When the Selectboard get closer to being ready, the chosen company will come in and do a presentation but the background work needs to be done first.

RECESS SELECTBOARD MEETING:

Mr. Dalessio moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved at 8:00 PM.

The regular Selectboard meeting resumed at 8:25 PM.

ADJOURNMENT:  Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the meeting was adjourned at 8: 26 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

JUNE 30, 2016

Selectboard Present:  Steven Dalessio (Chair); Peggy Pschirrer; Joseph Aldrich

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were two people in attendance.

ACCOUNTS PAYABLE:

Mr. Aldrich moved to accept the Accounts Payable check register in the amount of $219,025.56 for checks dated July 1, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

PAYROLL:

Mr. Aldrich moved to accept the Payroll voucher for the week ending June 25, 2016, in the amount of $25,834.26 for checks dated July 1, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mr. Aldrich moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,476.75 for the week ending June 25, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – June 16, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Selectboard meeting of June 16, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

SELECTBOARD MEETING – June 23, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Selectboard meeting of June 23, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – June 23, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session of June 23, 2016, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Walpole Zoning Board of Adjustment – June 16, 2016;
• Walpole Planning Board Workshop – June 28, 2016.

BUILDING PERMIT:

PUTNAM FAMILY REVOCABLE TRUST, 768 Valley Road, Map & Lot #011-043-004:  Mrs. Pschirrer moved to approve Building Permit No. 2016-26 for the Putnam Family Revocable Trust / Bruce A. & Tammie F. Putnam to “Demolish an existing 12’ x 8’ Sugarhouse and construct a new 14’ x 32’ 1 story Sugarhouse with storage loft in back half”, as submitted.  This Building Permit replaces No. 2016-10.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

ABATEMENT – Property:

78 WHITCOMB ROAD, LLC, PO Box 276, Map & Lot #025-009-000:  Mrs. Pschirrer moved to accept the Notice of Property Tax Abatement for 78 Whitcomb Road, LLC in the amount of $109.40.  This is to abate interest on 2015 taxes.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

TIMBER TAX WARRANTS and YIELD TAXES ASSESSED:

WALPOLE D and D, 97 Reservoir Road, Map & Lot #008-015-009:  Mrs. Pschirrer moved to approve the Original Warrant for Timber Tax Levy and Certification of Yield Taxes Assessed for Walpole D and D, Inc. in the amount of $34.21.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

WALPOLE D and D, 97 Reservoir Road, Map & Lot #008-015-001:  Mrs. Pschirrer moved to approve the Original Warrant for Timber Tax Levy and Certification of Yield Taxes Assessed for Walpole D and D, Inc. in the amount of $329.64.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

BERNARD SHERWIN, 220 County Road, Map & Lot #008-042-000:  Mrs. Pschirrer moved to approve the Original Warrant for Timber Tax Levy and Certification of Yield Taxes Assessed for Bernard Sherwin in the amount of $620.83. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

ORIGINAL WARRANT TIMBER TAX LEVY:  Mrs. Pschirrer moved to approve the Original Warrant Timber Tax Levy in the total amount of $984.68 for the following:

• Walpole D and D, Map & Lot #008-015-009;
• Walpole D and D, Map & Lot #008-015-001;
• Bernard Sherwin, Map & Lot #008-042-000;

Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Written Response to Police Station Safety Audit:  Mrs. Pschirrer moved to approve and sign the letter to the State of New Hampshire, Department of Labor, with reference to FID #20358779, written June 30, 2016, pointing out that the Town has corrected all the violations that Inspector Perry found at the Police Station.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Pleasant Street Signage and Striping:  Mr. Neary was unable to attend this meeting but will be back next week.  Mrs. Pschirrer felt it was clear to Mr. Rau that the Town will add striping at the edge of the road but there will be no sidewalk on Pleasant Street.

Gazebo Repairs: Mrs. Downing is in the process of waiting for other quotes for repairs to the Gazebo.  The Selectboard discussed additional damage that occurred from a recent rental.  They did not have permission to take a section down or put steps in.  Their deposit will not be returned.

Mr. Dalessio moved to increase the deposit for rentals of the Town Hall and Gazebo from $50.00 to $200.00.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

The Selectboard discussed adding a $50.00 surcharge for use of the kitchen to recover some of the renovation costs however no decision was made at this time.

Town Hall Kitchen:  Mrs. Pschirrer advised that Mrs. Andrea Goins emailed her to report that the Women of Walpole would like to contribute $400.00 toward the purchase of two home-type (not commercial) micro-waves.  They would buy them and bring them to the Town Hall if the Selectboard would approve this.

Mr. Dalessio moved to approve having the Women of Walpole buy two micro-waves for the Town Hall kitchen.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mr. Dalessio mentioned that they have to ask Mr. Mark Houghton about the purchase of a commercial dishwasher for the kitchen as the funds need to be spent this year.

South Entrance Handicap Access Railing Repair: The Selectboard is waiting for quotes for the repairs to the railing.

Employee Policy Handbook Update:  Mrs. Pschirrer continues to work on this project.

Town of Walpole non-DOT Drug Testing Policy: Mr. Dalessio is working on a Drug Testing policy.

North Road:  The Selectboard scheduled a site walk with Mr. Caskins on North Road for Wednesday, July 6^th at 4:30 PM.

NEW BUSINESS:

Credit Cards Accounts Administrator Letter: Mrs. Pschirrer moved to approve and sign the letter that the Selectboard makes Mr. Rich W. Kreissle the administrator for the Town’s credit cards held by the Department Directors.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Cemetery Deed, Lot D515 for Keith Sanctuary:  Mr. Dalessio moved to approve the Cemetery Deed for Lot D515 for Keith Sanctuary.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Cemetery Deed, Lot D443 for William and Myong-Hee Skofield: Mr. Dalessio moved to approve the Cemetery Deed for Lot D443 for William and Myong-Hee Skofield.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

2016 Forest Fire Warden Deputy / Reappointments:  Mr. Dalessio moved to re-appoint Mr. William E. Houghton as the Forest Fire Warden and to re-appoint the following Deputy Forest Fire Wardens:  Harry Boynton, Michael Flynn, Arthur (Jay) French III, Steven Grenier, Edward C. Hasselman, Mark E. Houghton, and Richard Hurlburt plus the appointment of William Crawford.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Boston Post Cane – New Recipient:  The Selectboard talked about running an ad in the Clarion and Walpolean to advise that they are looking for the oldest Walpole resident.  This resident will be the new recipient of the Boston Post Cane. If interested, contact the Selectboard office with your name and date of birth.  The ad will also include a note asking if anyone’s relative had been the recipient in the past that they notify the Selectboard office.  The Selectboard would like to have a plaque in the Town Hall with their names on it.

NON-PUBLIC SELECTBOARD SESSION:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel, (b) Hiring and (e) Pending Claims or Litigation.  Mr. Aldrich seconded the motion and, on a roll call vote by all in favor, the motion was approved at 7:06 PM.

The regular Selectboard meeting resumed at 7:14 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of June 30, 2016, will be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mrs. Pschirrer moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:30 PM.

OTHER BUSINESS:

Vilas Bridge and the Town of Walpole Wastewater:  Mr. Dalessio would say there is no immediate concern on the part of the Selectboard that our wastewater will stop flowing across the Vilas Bridge but the Selectboard does think it is prudent that they take steps to move the wastewater lines from going across the Vilas Bridge.  The Selectboard will look for alternatives.

Mrs. Pschirrer moved to request that Mr. Mark Houghton begin preliminary engineering on connecting South Walpole Force Main to North Walpole Collection System.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

ADJOURNMENT:  Mrs. Pschirrer moved to adjourn this meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 7:34 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

When I received these minutes they came with this explanation from Sarah Downing, “Due to a computer malfunction, we only have the first set of minutes for June 16^th. Initially, these were non-public minutes to be sealed. However, after review at last week’s meeting, it was deemed that these shall be public minutes.”  The hope is that Elaine Heleen’s computer gets fixed soon so we will have the remining minutes from the 16th. – Lil 

TOWN OF WALPOLE

PUBLIC SELECTBOARD MINUTES

June 16, 2016

Selectboard Present: Steve Dalessio (Chair), Peggy Pschirrer, Joseph Aldrich

NON-PUBLIC SELECTBOARD SESSION:

Mr. Dalessio moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (j) Consideration of Financial Information at 6:34pm.  Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved.

Thomas Goins gives the Town Treasurer’s Update.

• Cash transactions in the general fund are filed in a binder matching cash deposits and cash disbursements to original source documents thereby satisfying compliance issues.
• From the binder, it is easy to reconcile SBW bank statements on a monthly basis. The Treasure then reports to the Finance Director to support his reconciliation of the cash account in the general ledger.
• The Treasurer and Finance Clerk are working toward balancing out the cash flow.
• Vauchon & Clukey, a new auditing group was hired with a discount of $1,600.
• The Treasurer has 3 goals:
  • Compliance
  • Collateralize the General Fund
  • Finalize the Walpole Investment Policy
• Goins attended the NH Government Finance Officers Association annual meeting on May 5-6^th.
• The Treasurer met with JoAnn Klatskin, representative of PFM Asset Management, LLC on 6/10/16. She is an administrator for the NH Public Deposit Investment Pool (PDIP). This investment pool has much better rates of returns as compared with banking options. More discussion will come in the future.
• The Treasurer’s Bond is covered by Primex and so Indemnification is in compliance.
• The Treasurer would like to provide a quarterly report and asks the SelectBoard to give input to what they would like to see on that report.
• It is agreed that the time is not yet right for Procurement Cards
• A draft of the Investment Policy was given to the SelectBoard members for review.

Mrs. Pschirrer moved to adjourn this session.  Mr. Aldrich seconded, and the motion passed with all in favor at 7:16 PM.

Respectfully submitted,

Elaine Heleen, Acting Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

JUNE 2, 2016

Selectboard Present:  Steven Dalessio (Chair); Peggy Pschirrer, Joseph Aldrich

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were seven people in attendance.

BUILDING PERMIT:

HUGH and STEPHANIE MONTGOMERY, 153 Ramsey Hill Road, Map & Lot #010-038-001:  Mrs. Montgomery was present to respond to any concerns the Selectboard might have as this was put on-hold during their last meeting.  There was a question as to the location of the shed and their Current Use land.

Mr. Aldrich moved to approve and sign Building Permit #2016-23 for Hugh and Stephanie Montgomery to “Construct a 18’ x 14’ garden shed”, as submitted.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

PUBLIC BUSINESS:

OLD KEENE ROAD INTERNET SERVICE:  Mr. Paul Looney was present to advise that where he lives he does not get any wireless service and very little internet and cable service.  He distributed copies of a “Realtor Mag, Study: Speedy Internet Boosts Home Values” and provided explanations for the various sections he had tagged.  It states that Broadband has become a home shopper’s must have.  In fact, the speed of internet service is even having an influence on American’s biggest purchase – Their Homes. President Obama has a Federal Communications Commission to give more subsidies to the same big companies that have largely failed to invest in the networks we need.  Unfortunately a lot of this funding is not going to rural areas but rather things like increasing DSL service.  Affordable, reliable access to high speed broadband is critical for U.S. economic growth and competitiveness.  Mr. Looney has to use a dish for TV; a lot of people are now using their internet for TV service.  Some communities in this area have taken advantage of super-fast fiber-optic internet.  New Hampshire Fast Roads’ mission is to extend powerful broadband to the rural communities of western New Hampshire.  It is all around us but does not go through us.  It is expensive; about $40,000.00/mile.

Mr. Dalessio suggested that he might want to contact the County Commissioners.  Quite a while ago Mr. Jack Pratt (former Commissioner) came into a Selectboard meeting to advise that they were working to bring it through the Route 12 corridor; looping it around Walpole and going back toward Surry, etc.  Mr. Peter Graves is now Walpole’s representative to the County Commissioners.  The handout included a copy of a letter from Carol Miller, Director of Broadband Technology in Concord, NH, who provided Mr. Looney with a copy of a one-page Walpole Cable Franchise Agreement (Comcast) that the Town of Walpole Selectboard signed with Blodgett Appliance Co., Inc. of Alstead, NH, to bring a television signal to the inhabitants of the North Walpole Village Corporation, dated September 8, 1953.  At that time the only service provided was TV.  Mr. Looney asked the Selectboard to research this agreement to see if the citizens of Walpole are being serviced by this.  Mr. Dalessio noted that it was the North Walpole Village Corporation.  Mr. Looney feels that if Walpole is going to keep up with changes they need to study some of this.  He would be willing to reach out to businesses and other people in the community to do a study to look at their options.  He will reach out to Carol Miller to ask if she would come to a future meeting.  Mr. Dalessio advised that the Selectboard would welcome and support his assistance to chair a committee or group to look at it as they are interested in exploring options.  He suggested that Mr. Looney contact the Southwest Regional Planning Commission.

PLEASANT STREET ROAD AND SIDEWALK:  Mr. and Mrs. Jack Neary were present.  Mr. Neary explained that they were unable to attend the neighborhood meeting last week due to a family medical emergency.  He thought he had the Selectboard ready to agree on the necessity of a sidewalk for safety reasons but it appears that has now changed.  He feels there is room for a two-foot black-top sidewalk on the north side of the street.  His proposal is to put it on the opposite side of the street where people rarely park.  He is proposing it start where the cement sidewalk stops right now; give them a safety zone.  Mrs. Pschirrer pointed out that his neighbors were quite unanimous in that they wanted the sidewalk removed; they wanted parking and they did not want or need a sidewalk.  Mr. Dalessio pointed out that one of the problems with putting in the sidewalk is that they could not put in a two-foot sidewalk as they have to be done according to current DOT standards.  Mr. Neary requested that this situation be re-opened.  Mrs. Pschirrer reported that in addition to the workmen who answered numerous questions there were 13 residents in attendance at that meeting; only two families were not present (one of which was Mr. and Mrs. Neary).  She quizzed people thoroughly about the sidewalk and they were unanimous about not wanting one.  Mr. Neary noted that it is his right to have services on the street.  Mrs. Pschirrer replied that majority rules; one person cannot make a decision for the neighborhood.  Mr. Neary referenced the Warrant Article of 2008.  Mr. Dalessio pointed out that the decision to not put the sidewalk in was made after the meeting with the neighborhood folks.  Mrs. Pschirrer mentioned that there is no money in the budget for a sidewalk and she suggested that he put together a Petition for a sidewalk and have it signed by the property owners on the street.  Mr. Dalessio suggested he coordinate a meeting with all his neighbors and if there is a new consensus that goes beyond the previous official meeting the Selectboard will entertain it.  Mr. Neary asked for another meeting rather than the Selectboard stating this matter is closed.  The Selectboard agreed that another meeting will have the same results.  Mr. Dalessio said these neighbors want the sidewalk taken out to give them more space to park their vehicles.  Mr. Neary pointed out that they just came in to ask for another meeting but that was denied.  He will now consult with an attorney.

NORTH STREET RUN-OFF WATER PLAN:  Mr. Wayne Wallace asked if the Selectboard had received any options to resolve the run-off water problems on North Street.  Mrs. Pschirrer replied that they had received a report with three options from Mr. Fellows.  She outlined these options.  The most expensive one would probably require a Warrant Article in 2017 that would be voted on by the Town.  It would require an engineer’s study, more detail and estimates to do the project.  Mr. Wallace’s main concern is that the water coming off his property is damaging the property below him.  The Town should handle their own water.  Mr. Dalessio explained that they are looking at ways to handle the Town’s water problem on North Road.  The Selectboard advised that the Town is not allowed to do work on private property.  Mrs. Pschirrer mentioned they are looking at solutions and have more homework to do.  Mr. Wallace was given a copy of Mr. Fellows’ report. Mr. Dalessio feels there are a few things they could look at to try to reduce the water pressure situation a little.

ACCOUNTS PAYABLE:

Mr. Aldrich moved to accept the Accounts Payable Check Register in the amount of $24,570.92 for checks dated June 3, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

PAYROLL:

Mr. Aldrich moved to accept the Payroll voucher for the week ending May 28, 2016, in the amount of $21,854.89 for checks dated June 3, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mr. Aldrich moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,634.15 for the week ending May 28, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – May 5, 2016:  Mrs. Pschirrer pointed out that the Selectboard had previously approved the Minutes of the Selectboard meeting of May 5, 2016, but then it was pointed out to them that there was an error pertaining to their conversation about ADUs.  On page 3, the last sentence should read:  “The Selectboard feels that the Zoning Board and Planning Board needs to address this as a community; they should not stay with a common foundation” instead of “they should stay with a common foundation”.  The Minutes will reflect this change.

Mrs. Pschirrer moved that Mr. Dalessio post a notice in the Walpolean as follows:  “The Selectboard fully endorses the concept of detached auxiliary dwelling units and encourages the implementation of Section X of Senate Bill 146 which allows a town to set their own standards for detached dwelling units by both Zoning and Planning”.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING – May 26, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Selectboard meeting of May 26, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – May 26, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session of May 26, 2016.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Cold River Advisory Committee Meeting – April 28, 2016;
• Walpole Conservation Commission Meeting – May 2, 2016.

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

WOOD, Rick and Beverly, 5 Woodland Road, Map & Lot #011-031-000: Mr. Aldrich moved to sign the Notice of Intent to Cut Wood or Timber for Ricky and Beryl Wood off Walpole Valley Road, as submitted.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

OLD BUSINESS:

Primex Schedule of Exposures Summary:  Mrs. Downing reported that this is coming together.  Mr. Dalessio recommended that they give the Department Heads until Tuesday and then they will send the summary back to Primex as is.  They can make changes during the course of the year.  An up-date will be done every year.  On July 1^st the Walpole Fire Department will no longer be covered under the Town’s insurance policy for Workers Compensation.  The North Walpole Village District will no longer be covered under the Town’s policy for Property Liability and Workers Compensation insurance coverage.  Primex has submitted insurance packages to both the Walpole Fire Department and the North Walpole Village District.  This change is because they both have different EIN numbers; they are different entities.   At the end of June 2016 Mrs. Downing will request that PLT run a report on what claims are still open for their files.

Hazard Waste and Drinking Water Informational Mailing:  Mrs. Downing will contact Five (5) Maples about a cost to do the bulk mailing.

Employee Policy Handbook Update:  Mrs. Pschirrer continues to work on this update.

Grant Curbing Gift: Mr. Dalessio left a message for Mr. Boas to return his call to talk about this but he has not yet done so.

NEW BUSINESS:

Thank You Letter from The Community Kitchen, Inc.:  The Selectboard acknowledged receipt of the Thank You letter from The Community Kitchen, Inc. for their gift of $1,000.00.  In their letter they advised that 1,007 residents from Walpole were provided meals and food boxes during the past year.

Thank You Letter from The American Red Cross of NH and VT Region:  The Selectboard acknowledged receipt of the Thank You letter from the American Red Cross of NH and VT Region for the Town’s gift of $2,300.00.

Complete Streets Policy Development Workshop:  A notice was received from the Southwest Regional Planning Commission that there will be a Complete Streets Policy Development Workshop.  Most of this will apply to City of Keene streets.  The Selectboard do not plan to attend.

Native American Clean-up Debriefing Meeting:  Mr. Dalessio cannot attend the clean-up debriefing meeting but Mr. Aldrich will attend.

APC Unit Quote for Tax Collector and Town Clerk’s Office:  Mr. Dalessio reported that the computer battery died in the TC/TX’s office.  He called True North to get it straightened out.  They sent a quote for back-up batteries for all the PCs; it is about $400.00.  The biggest piece is that the back-up on the server is not adequate for the new server so he is looking at options; the cost is about $480.00.  By the next meeting he will have all the details worked out.  The total package should be less than $1,000.00.

Non-DOT Drug Policy:  Mrs. Downing explained that this was a part of the Youth check-list.  Mrs. Pschirrer and Mr. Dalessio wanted more time to review it.

NON-PUBLIC SELECTBOARD SESSION:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations.  Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:45 PM.

The regular Selectboard meeting resumed at 8:20 PM.

Mrs. Pschirrer moved that the Minutes of the Selectboard meeting of June 2, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mrs. Pschirrer moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 8:38 PM.

OTHER BUSINESS:

Gazebo:  Mr. Phelps will be asked if he could do the repairs to the Gazebo.

Highway Department:  Mrs. Pschirrer met with the Road Agent today to discuss lights.  He is calling the utility company today.  She asked Mr. Rau to specifically mention the Russell Street lights.  Mrs. Pschirrer also talked to him about a crosswalk by the Drewsville Store but it is on a State road.  The process is that the Selectboard would have to approve it and Petition the State.  Brenda Damaziak at the store would like a crosswalk from the Village Common to the store; the school bus stops on the Common side so she would like the youth to have a safe passage across the road.  It is a dangerous intersection.  Mr. Dalessio noted that Mrs. Damaziak is also having a problem now that the gas pumps have been removed.  Vehicles coming around the corner are cutting the corner short and going across her property.  She is thinking about putting whiskey barrels with flowers out to slow down the traffic.  Mrs. Pschirrer and Mr. Rau also talked about equipment.  He is going to buy a sprayer when he can; it is less than $4,000.00.  They are also looking for a new mower; right now they are using a homeowner mower.  It was noted that each year for two weeks we rent a roadside mower at a cost of $20,000.00/year.

Selectboard Office:  Mr. Dalessio asked Mr. Kreissle to add a monthly report for Income.  He will look at adding that.  They will then have a good financial report each month.

Walpole Leadership Academy:  Mr. Dalessio mentioned that the Walpole Leadership Academy students will be attending the Selectboard meeting next week on Wednesday, June 8^th at 6:00 PM.  The Selectboard will talk about their jobs and what they do.

DARE Program:  Mr. Dalessio and Mrs. Pschirrer will be attending the DARE Program on June 7^th at 11:30 AM.  .

Safety Committee Meeting:  Mr. Dalessio pointed out that they need to schedule a Safety Committee meeting.

Staff Meeting:  The next Staff meeting is scheduled for Thursday, June 16^th at 5:00 PM.

ADJOURNMENT:

Mrs. Pschirrer moved to adjourn this meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 8:50 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

Sarah Downing forwarded these additional minutes that were no longer being considered sealed minutes. – Lil

TOWN OF WALPOLE

NON-PUBLIC SELECTBOARD SESSION #2

JUNE 8, 2016

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; Joseph Aldrich

Call To Order:  Mr. Dalessio called this Non-Public Selectboard Session to order at 8:10 PM.

Reputations:  The Selectboard had received copies of the Engineer’s report on the Vilas Bridge that was done in March 2016.  Mrs. Downing was asked to send a copy to Ms. Cheryl Mayberry.  After Mr. Dalessio read the report he talked to Mr. Mark Houghton about it as he had concerns.  He asked Mr. Houghton if he felt the Town of Rockingham Selectboard and Village of Bellows Falls Trustees would panic after they read the report and Mr. Houghton said he did too.  The bridge is deteriorating a lot faster than they anticipated.  Mr. Houghton is reviewing the emergency plan.  If something would happen they would immediately shut down the sewer flow and transport with trucks to Bellows Falls and/or the second plan is to trench to Green Street where there is a manhole they could connect to and it would go across the Arch Bridge.  He will contact the DES and keep the Selectboard informed.  FairPoint also has cables underneath the bridge.  Mr. Dalessio does not feel they will see much activity on their agreement in the near future.  They do not plan on attending the Rockingham/Bellows Falls Joint Meeting on June 14, 2016.

The Zoning Board of Adjustment will be meeting on Wednesday, June 15^th.  The Walpole Leadership Academy students will be attending this meeting.  Mr. Dalessio will email the Fink letter to Mrs. Pschirrer for delivery to Mrs. Mansouri.

Adjournment:

Mrs. Pschirrer moved to adjourn this Non-Public Selectboard Session. Mr. Aldrich seconded the motion, on a roll call vote with all in favor, the meeting was adjourned at 8:20 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

JUNE 8, 2016

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; Joseph Aldrich

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were sixteen people in attendance.

Mr. Dalessio advised that the Selectboard will provide explanations of the various Agenda items, as they are presented, for the Walpole Leadership Academy students.

ACCOUNTS PAYABLE: 

Mr. Aldrich moved to accept the Accounts Payable check register in the amount of $305,915.16 for checks dated June 10, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mr. Aldrich advised that this includes two distributions to the Walpole Fire District in the amounts of $100,000.00 and $175,000.00.

PAYROLL:

Mr. Aldrich moved to accept the Payroll voucher for the week ending June 4, 2016, in the amount of $22,138.11 for checks dated June 10, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mr. Aldrich moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,932.99 for the week ending June 4, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – June 2, 2016:  Mrs. Pschirrer moved to accept the Minutes of the regular Selectboard meeting of June 2, 2016, as presented.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – June 2, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session of June 2, 2016, as presented.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

BUILDING PERMITS:

JAMES and KATHLEEN WHITON, 100 March Hill Road, Map & Lot #009-012-002-3:  Mr. Aldrich moved to grant Building Permit No. 2016-24 for James and Kathleen Whiton to “Construct a 24’ x 24’ Garage”, as submitted.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

ABATEMENTS and REFUNDS – Property:

SICHLING, 30 Cray Road, North Walpole, Map & Lot #028-124-001:  Mr. Aldrich moved to approve and sign the Notice of Property Tax Abatement Refund in the amount of $1,504.00 for Laura Sichling.  This was billed in error.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

SUPPLEMENTAL TAX WARRANT: 

JOANNE L. GAY, 2011 Living Trust, North Walpole, Map & Lot #028-124-001:  Mr. Aldrich moved to approve and sign the Supplemental Tax Warrant, Tax Year 2016 1^st Issue, Town of Walpole, State of New Hampshire, for Gay 2011 Trustee, Joanne L. Gay, Trustee in the amount of $1,504.00.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

OLD BUSINESS:

Hooper Institute Youth Employee Job Descriptions:  Mr. Dalessio noted that the State is watching towns carefully.  Last year we did not have job descriptions for all the youth.  They do a lot of different jobs and are Town employees but their salaries are reimbursed from the Hooper Trust.  Mrs. Eloise Clark provided the job descriptions; copies went to the mentors so they know what the youth can and cannot do.

Mr. Aldrich moved to accept the job descriptions for the Hooper Institute Youth. Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Hazard Waste and Drinking Water – Informational Mailing:  Mrs. Downing is waiting for a quote for doing the mailing.  Mr. Dalessio advised that the New Hampshire Department of Environmental Services requires that the Town send out a notice to all of the people on the water system about the Hazard Waste and Drinking Water.  It gives helpful tips on protecting the water.

Employee Policy Handbook Update: Mrs. Pschirrer mentioned that they have a meeting coming up on June 14^th at 8:30 AM.  Mr. Dalessio said this is a large project as the Employee Policy Handbook had not been up-dated in a number of years.  When it was written the last time not all the Department Directors were invited to participate.

Grant Curbing Gift:  Mr. Dalessio pointed out that they are still looking into this.  The gift was for materials to extend the granite from the church to the Boas driveway but the job itself is expensive for the installation.  The person knows we may give the gift back.  The Selectboard will take one more look at the project to see if they can find someone to do it.  Restoring the landscaping is expensive.

Town of Walpole Non-DOT Drug Testing Policy: The Selectboard has not yet looked thoroughly at this.  This policy turned up but they had not seen it before.

Gazebo Repairs: Mrs. Downing reported that Mr. Phelps will create a quote this week.  A donation for a maintenance fund had been given to the Town to make repairs.  Mr. Dalessio mentioned that the flags are getting torn up so they should be replaced.

NEW BUSINESS:

Oath of Office – Dean Wright, Full-time Police Officer:  Mr. Dalessio announced that it is a pleasure to let people know that we have hired Dean Wright as a full-time Police Officer.  He had been working part-time for the department for some time and is certified.  Officer Noah Sanctuary who had been with the department for about three years has resigned and is working for the State Police.  We are not increasing the staff.   It costs about $9,000.00 to get an officer certified therefore it is a benefit to the Town if the officer is certified.

Mr. Aldrich moved to sign the Oath Of Office for Dean Wright.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Garland Lumber Co. – Contract Extension:  Mrs. Pschirrer moved to approve and sign the Timber Sale Agreement Extension between the Town of Walpole and Garland Lumber Co., Inc. pertaining to the sale of stumpage from the Walpole Watershed Town Forest; it was entered into on November 2014 and is extended to expire on March 31, 2017.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Responding to a question Mr. Aldrich advised that they started this harvest last year but could not complete it because the ground thawed sooner than anticipated.  This extends the agreement by one year.

Town of Walpole Facebook Page:  Mr. Aldrich talked about creating a Facebook page.  He feels there are three levels:  1) Have it operate as a bulletin board; 2) Have it for private messages; and 3) Comments are allowed.  He asked for opinions on how they would like to see it.  Mrs. Pschirrer asked how it would be an advantage because we have a web-site.  Mr. Aldrich feels a Facebook page would be easier to maintain; it is a place to communicate.  He wanted to have the discussion.  A student felt it is okay to post controversial items but not offensive ones. Mrs. Pschirrer has reservations about doing it at all.  She would rather focus on our web-site.  Mr. Dalessio is the operator of the web-site but it is a great opportunity for somebody to volunteer to take it over.  It is easy to maintain.  Following the discussion Mr. Dalessio suggested that they hold-off on the Facebook page for now.  The concern is that there will be too many places where there is information and it all has to be maintained.  It might be a good place for the Leadership Academy to test it and see what they can do with it.

Citizen’s Report Form – Town Clerk/Tax Collector Hour Information: Mr. Dalessio noted that another thing the Selectboard instituted about a year ago was a Citizen’s Report Form.  If someone calls in or comes to the window and is not happy about something their report will go on one of these forms.  It allows the Selectboard to track the issue through its process.  Each month they look through the binder to see what the status is until it is resolved.

RECESS SELECTBOARD MEETING:

Mrs. Pschirrer moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved at 7:15 PM.

The regular Selectboard meeting resumed at 7:23 PM.

OLD BUSINSS (Continued):

JACK and NANCY NEARY:  Mr. and Mrs. Jack Neary submitted a proposal to the Selectboard for their consideration as a safer alternative on Pleasant Street.  Mr. Dalessio explained that the Town is working on Pleasant Street to replace the old water main; it will then be re-paved.  The sidewalks on the south side of the street were in deplorable condition.  The question came up as to what to do with the sidewalks.  A meeting was held on the street with all the neighbors, unfortunately Mr. and Mrs. Neary could not be there due to a medical emergency, and a decision was made to take out the sidewalks and widen the street.  Mr. and Mrs. Neary would like to see the sidewalks restored but it is not in the picture at the moment therefore Mr. Neary is proposing that they put a “No Parking” sign on the north side so vehicles do not park on both sides of the street.  There should be some striping of lines marking a walking area adjacent to the lawn on the north side.  Mr. Dalessio feels they should discuss this proposal with Mr. Mike Rau, Road Agent, and Police Chief Paquette.  They will get back to Mr. and Mrs. Neary as it appears to be a good idea.

Mr. Dalessio advised that this concludes the Public meeting.  The time was 7:39 PM.  He looks forward to seeing the Walpole Leadership Academy students at the Planning Board meeting on June 14, 2016.

NON-PUBLIC SELECTBOARD SESSION:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations.  Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:42 PM.

The regular Selectboard meeting resumed at 7:62 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of June 8, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mrs. Pschirrer moved to recess this Selectboard meeting.  The Selectboard will return to their meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 8:08 PM.

NON-PUBLIC SELECTBOARD MEETING #2:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session #2 pursuant to RSA 91-A:3 II to discuss (c) Reputations.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved.

The regular Selectboard meeting resumed at 8:21 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session #2 of June 8, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

ADJOURNMENT:

Mrs. Pschirrer moved to adjourn this meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 8:22 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

Walpole Planning Board

Town Hall

June 12, 2016 Minutes

7 pm

Presiding: Jeffrey Miller (Chair), Robert Miller (Vice-Chair), James Aldrich, (Secretary), Steve Dalessio (Selectboard Representative), Dennis Marcom, Jason Perron, Jeff White. Alternates: Ed Potter and Joanna Andros.

Recording:  Marilou Blaine. These minutes are unapproved and will be reviewed at the July 2016 meeting for corrections, additions and/or omissions.

Meeting Opened: Mr. J. Miller, Chair, called the meeting to order at 7 pm.

Roll Call: There was a quorum of members so no one was needed to fill in.

Minutes: Mr. R. Miller made one correction to the May minutes. On page 3 the word “question” should be changed to “motion.” A motion was made to accept the May 2016 minutes as amended. The motion was seconded and the board unanimously agreed.

Old Business: Public Hearing for Eric Frink, 131 Merriam Road, Town Map 3, Lot 54, Rural/Agricultural District. Mr. Frink is in the process of getting a Federal Firearms License to sell     firearms from his home. He received a Special Exception from the Zoning Board with certain         conditions and was before the Planning Board to get a recommendation from the Board. 

Mr. Frink explained to the Board that he wanted to sell firearms to his family and friends from his home. He did not plan to advertise, would not have a shooting range, would limit his customers to 20 customers a month and would not advertise. He received a conditional special exception from the Zoning Board last month and was looking from a recommendation from the Planning Board. 

Mr. Miller said the motion would be for a recommendation of not a recommendation for Frink to sell firearms from his home.

Mr. Aldrich said that there are eight conditions that the Zoning Board put in their approval. Most of these things are not enforceable. Number 1, operating from his house from 9-5 on Saturday and Sunday. “That’s fine,” Mr. Aldrich said. Conditions:

2. Federal and state permits must be obtained and approval of the Walpole police chief is required. Mr. Aldrich said, “I just renewed my FFL and I have a form and take it to the police and check yes or no. I checked yes and a copy is made. The police chief doesn’t sign anything.”
3. If any of these permits are amended, suspended or renewed, the change must be filed with ZBA. ”I renewed my license and I didn’t let the ZBA know. I don’t think the ZBA has any jurisdiction of my FFL license. That’s controlled by the federal government and the state of New Hampshire.”
4. No more than 20 customers sales per month. “I had 40 sales this month. Mr. Frink might have one sale on a Saturday and sell 18 more the next day on the Internet and ship them out.” Mr. Aldrich asked how can you keep track of that? “Who’s going to go up and count the vehicles in his yard.”
5. No unsold inventory. Mr. Aldrich said, “The inventory is what he’s purchased, it was sold to him. The Alstead Gun shop had unsold inventory and when someone comes into buy a gun, it becomes sold.
6. No advertising of firearms or ammunition. Mr. Aldrich said, “It’s been covered all up and down the Connecticut River Valley and probably to the Seacoast by now.  It’s been in the Clarion, The Walpolean, minutes have been posted.”
7. No firing range for customers can exist on the property. Mr. Aldrich said, “I have a firing range behind my house. Any one can shoot on my firing range. My neighbors.  Mr. Frink has some 77 acres and if he decides go out and shoot a gun, he’s entitled to so do if he does it safely. I don’t think that can be enforced.”

8. Operations cannot be changed or expanded without returning to the ZBA for permission.” That’s OK by me.”

Mr. Aldrich said all these things are covered by federal and state laws and he didn’t see how any of them could be enforced by the ZBA.

Mr. J. Miller said he agreed with Mr. Aldrich‘s comments but the matter is out of the Planning Board hands. The Zoning Board agreed to these conditions. If Mr. Frink has the same concerns as Mr. Aldrich, he has the right to appeal the decision and to a rehearing. The Planning Board recommends or not recommends.

Mr. Dalessio asked if the special exception was in rural/agriculture district and wondered why he needed a site plan. He said Frink didn’t need a site plan. It wasn’t required.

Mr. Miller said the ZBA asked Mr. Frink to come here to vote on a recommendation or not a recommendation.  It’s part of the criteria to have a nonbinding recommendation from the Planning Board.

Mr. Marcom made  motion to recommend.  Mr. R. Miller seconded the motion and it passed unanimously.

Lot Line Adjustment – Aquilla Gorton request for Public Hearing for a Lot Line Adjustment, Town Map 8, Lot 118-1 and annex one-tenth acre from Lot 119 to make a total acreage of 11 acres.

Mr. Gorton said he wants this Lot Line Adjustment for his heirs so there can one be building lot and the possibility of the rest in current use.

One lot belongs to Mr. Gorton and the other to a sister-in-law of Mrs. Gorton. Mr. Gorton said he was waiting for the surveyor and the surveyor may not get back to him until August.  He needs the surveyor map and Mylar for the Public Hearing. The secretary will keep in touch with Mr. Gorton. The Board made a motion to hold a Public Hearing in August and if the maps are not ready then to extend the hearing to the following month.  The motion was seconded and approved by the entire Board. 

New Business:

            Lot Line Adjustment Map 20, Lot 76    .

Ms. Cindy Westover and Dr. Chuck Shaw were representing the Congregational Church. The abutting property to the east is owned by Walpole Chocolate LLC and there is a row of pine trees. The land is in back of Walpole Chocolate and in back of the Congregational Church. The church has been taking care of the property and the church council is now asking the owners of Walpole Chocolate to donate ownership of that 60-foot-by-123-foot space to the Congregational Church and annex the property up to the row of pine trees. Ms. Westover said she is getting an appraisal of the property, which the church will acknowledge as a donation. The owners of Walpole Chocolate are willing to donate this piece of property. Dr. Shaw is organizing the survey.

Ms. Westover asked what was needed.  Mr. J. Miller said three copies of the map and a Mylar. An application has to be filled out and a fee for a Lot Line Adjustment plus $8.00 for each abutter.

Ms. Westover requested a Public Hearing for a Lot Line Adjustment for the second Tuesday in July.  A motion was made to hold such a hearing, it was seconded and unanimously approved by the Board.

Northcott brothers, Dan and Ben, known as the Fuzzy Brothers, were before the Planning Board to discuss the change of use in the property they recently purchased at 15 Saw Mill Lane. The entire lot is 105 acres.                                                                     

            Mr. Ben Northcott said that he had a letter showing a new driveway permit and a letter from the Walpole Fire Department recommending that the apartment be removed from the shop area for safety reasons. The apartment dwellers will move to a house on the property. They will also use a shed as storage. In its place, the former apartment will be an office. The barns on the property will now be used to repair and store large equipment. He also talked to the Road Agent and since the house and the shop will now have their own driveways, he recommended that the addresses now be Old Cheshire Turnpike.

This lot Northcott was talking about had been subdivided before. The current driveway will not be used and the entrances into the barns will be from the back. That’s where the shop work and storage of large equipment  will be. The barns are abutted by field and pasture on one side that is sometimes used by Fall Mountain students for their cows. It will stay as farmland and the field is hayed by Chris Gowdy. Parking will be in an area between the buildings. Much of the property is wooded.

Regarding a fence – it would start from the back side and go across beyond the small shed. There would be a fence up to the driveway. He said he would prefer not to put a gate unless it’s required. It would be a 15-foot-opening. Some areas are already wooded but one area where trees are sick and dying may need to be fenced as well.

He said the only area where people can see is in up the driveways. They are not looking at changing any of the buildings. The cost would be the fence and painting the buildings.

The company is called Cheney Hill Realty. The company that would be storing equipment is Fuzzy Brothers LLC.

Ms. Myra Mansouri said her concern was people getting onto the property. Kids get curious, she said.

Mr. B. Northcott said it is a long way into the property and to fence it off entirely would be difficult because of the terrain. He said he could post signs. The location of the house is 50 feet higher and on an old gravel bank . The barns are about 150 feet off the road. Currently if you go by you’ll see a lot of junk left from the saw mill. The person renting now is a logger so he has his skidder.

Mr. Dalessio said, anything you do will be an improvement. Painting is a good idea for a start. He also said he was not opposed to trees as a fence. Mr. B. Northcott said they could put in some Christmas trees and that would block it year round and be more pleasant to look at.

There have been a few neighbors who use the property for four wheelers, which has been bothersome. The current tenant has been good at keeping them off. “Our thought is the same as his and we don’t want four wheelers,” Mr. B. Northcott said. A ski mobile trail would be alright.

Mr. B. Northcott asked if would be appropriate to post. He doesn’t want to post the entire property but just where they are working could be posted. Board members suggested signs such as Private Property would be sufficient.

The calculated cost would be $500 – $600. There was a question whether or not a Site Plan was applicable. Mr. Miller suggested he be put on the agenda for a continued preliminary discussion about the checklist and whether or not some items could be waived. Mr. B. Northcott said he would be there.

Mr. Dalessio asked about lighting. Mr. B. Northcott said just the opposite. He taking out lighting and there would be no signage.

Workshop meeting

Mr J. Miller asked the Board if it wanted to meet the 4^th Tuesday. The Board agreed and voted to have a general workshop.

Mr. Aldrich made a motion to adjourn at 8:45 pm. The motion was seconded and passed by the Board.

Respectfully submitted,

Marilou Blaine

Steve Dalessio asked that I post these corrections to the May 5 minutes. – Lil

The following appeared on page 3 of the May 5^th Minutes of the Select Board as it relates to Auxiliary Dwelling Units or ADUs:

“The creation of ADUs will help people to age in place, and it will create a greater supply of housing for the young professions we want to live here. The Select board feels they need to address this as a community; they should stay with a common foundation. “

The last sentence should read:

“The Select board feels they (Zoning and Planning) need to address this as a community; they (Zoning and Planning) shouldn’t stay with a common foundation. “

The Select Board fully endorses the concept of detached auxiliary dwelling units and encourages the implementation of Section X of Senate Bill 146 which allows a town to set their own standards for detached dwelling units by Zoning and Planning.